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----- Original Message ----- | From: "Marc Jeanmougin" marc@jeanmougin.fr | To: inkscape-board@lists.inkscape.org | Sent: Wednesday, March 15, 2023 4:22:30 PM | Subject: [Inkscape-board] Updated election procedure | | # Election Procedure | | ## Resolution: | | The Election Procedure as shown below, is adopted as the Inkscape | Project's official method for electing new members to its Board. | | ## Proposal: | | A majority vote of the current board members is required for the | following matter. | | Adopt Election Procedure version 4, as shown in Addendum for the | Inkscape Board's official procedure for holding Board Elections. | Diverging from this procedure is not allowed without board approval. | | - a. Accept Election Procedure v.4 as official election | procedure | - b. Accept Election Procedure, if the following changes are done: | __________________________________________ | __________________________________________ | - c. Do not accept Election Procedure | | | | ## Background: | | This procedure is derived from the [election procedure | v.3](https://alpha.inkscape.org/board/referendums/resolutions/election_procedure....). | | It mostly updates the procedure to not quote the FSA (so we have to | vote | on the election process again when the FSA is updated), but link to | it. | The FSA has changed the way | membership is defined, and this is reflected here. | | ## Change History | | | Version | | | | :----------------: | | :----------------------------------------------------: | | | v.1 | RFC | Draft | | | v.2 | Clarify voting through the | website | | | | Note pseudonyms are ok, but legal names will | | | be | needed | | | | Allow | nominations | | | v.3 | Increase Candidacy signup to 2 | weeks | | | | Post to both inkscape-announce and | inkscape-devel. | | | | Drop mention of 'Enfranchised | Accounts'. | | | | Clarify bits that will be specified | per-election. | | | v.4 | Update for new | FSA | | | | Allow the proctor to decide on the election | platform | | | | Allow a deadtime between the end of the | | | candidacy | | | | | period and the start of the | election. | | | ## Addendum: | | File: election_procedure.txt | | Inkscape is holding elections for ${NUM_SEATS} new Board Members. | | ${INTRODUCTION_TEXT} | | The term "board" in this document is equivalent with "Project | Leadership | Committee", | as both terms are usually used interchangeably within the Inkscape | project. | | Typically the board votes on things such as project fund expenditures | (travel, conferences, marketing materials for events, etc), trademark | related issue, other legal issues that arise, etc. The board does not | have responsibility currently for technical decisions for the | project, | and does not handle social/community issues where there are no | financial | or legal aspects to the problem. | | Board membership requires a commitment of time: At a minimum you will | be | expected to participate in votes on the mailing list, which typically | occur with a frequency of about 0 to 3 per month. You are required to | be | on the board mailing list, which has a low volume; you're not | required | to participate in the discussions, but it is very strongly | encouraged. | We also solicit volunteers from the board to serve as as event | managers, | team leaders, fundraising coordinators, etc. - Again, not a | requirement, | but we value board members who can shoulder such duties for the | project. | It is also expected of board members to actively participate in the | project and follow ongoing discussions. | | As specified in Section 6 or our fiscal sponsorship agreement (FSA) | [1] we maintain a committee of | seven project members. | | ## Election Schedule: | | All dates are 8:00 UTC. | | The number of days between the end of the candidacy period and the | start | of the election | may be chosen by the proctor, but must not be higher than 7 days. | | | Event | | Timeframe | | | :----------------------------------------: | | :----------------------------------------------: | | | Kickoff Announcement | | ${date} | | | Candidacy period Start: | | ${date} | | | Deadline for registration as a Member | ${date + 2 | weeks} | | | Candidacy period End: | ${date + 2 | weeks} | | | Publication of Candidates | ${date + 2 weeks + | | $n | days} | | | Election Start: | ${date + 2 weeks + | | $n | days} | | | Election End: | ${date + 2 weeks + | | $n | days} + 2 weeks | | | Results Posted: | ${date + 2 weeks + | | $n | days + 2 weeks + 2 days} | | | ## Membership: | | Inkscape community members listed in the [Membership | list](https://inkscape.org/*membership/list.txt) as of ${date + 2 | weeks} | are considered Members for purposes of this election, as per | our Fiscal Sponsorship Agreement with the Software Freedom | Conservancy. | Only Members may run for the board positions, and only Members may | vote | for them. | | The Election Proctor may select the voting platform for the election. | | ${HOWTO_VOTE_DIRECTIONS} | | ## Election Proctor: | | The Inkscape Board elects by majority vote an Election Proctor who | will | run a given election and ensure its successful completion. The | Election | Proctor has the responsibility for ensuring the voting is done | according | to procedure, assuring that the Vote is accurately tallied, and | announcing the finalized result of the Vote. | | Once the vote has been finalized, the selected individual(s) | immediately | become Board Members. | | The Community may challenge the Election Proctor's tally within 30 | days | of the vote finalization, by gathering a number of signatures from | Members exceeding 2/3rds of the total number of Votes cast | declaring the vote to be inaccurate. Should this happen, the Vote is | nullified, and a new election must be arranged by the Board. | | ## Board Election: | | The following text can be used to draft an announcement about the | election, which should be sent to Inkscape's announcement and | development mailing lists. | | | > The following Board Members have resigned from their positions | > and need | > to be filled by new members: | > | > ${RETIREES} | > | > The election process starts with a Candidacy Period, i.e. members | > listed in the | > [membership list](https://inkscape.org/*membership/list.txt), | > during which any | > Member may indicate interest in running for the positions. To | > register, please email ${ELECTIONS_ADDRESS}, giving your | > | > - Name [2] | > - Current professional affiliation | > - Statement of contribution to Inkscape or related technologies | > - A personal statement | > | > Alternatively, any Member may nominate another Member, who has to | > send | > the above email if they are willing to candidate. | > | > At the end of the Candidacy Period, the applicants will be | > reviewed to | > verify eligibility. The list of candidates will then be | > published, and | > the community will have a chance to ask questions. | > | > Finally, the election will be held using the Single Transferable | > Vote | > (STV) voting system[3]. This is similar in mechanism to the | > Instant | > Runoff Vote (IRV), but for | > multi-seat results rather than the single-winner result of IRV. | > From a | > voter's perspective it's the same voting procedure: Rank | > candidates in | > order of choice with #1 being first choice, and so on. | | # References: | 1: https://inkscape.org/*leadership-committee/charter/ | | 2: Pseudonyms are acceptable for registration purposes, but please | note | that your legal name will need to be provided when officially joining | the board as a member, and may be needed on various legal documents | which will be publicly disclosed for transparency purposes. | | 3: http://en.wikipedia.org/wiki/Single_transferable_vote | | _______________________________________________ | Inkscape Board of Directors mailing list -- | inkscape-board@lists.inkscape.org | To unsubscribe send an email to | inkscape-board-leave@lists.inkscape.org |