Dear all,

==== Background ====

In the past, Inkscape has chosen to fund conference costs, including
venue, hotel, and travel expenses.

I'm organizing next year's summit in Frankfurt, Germany; it's in the
week after FOSDEM (Brussels) Sun, Feb 02 - Fri, Feb 07, 2025. Eligible
to attend are all Inkscape members as defined by the Membership policy.

More details:
https://office.inkscape.org/nextcloud/index.php/s/gYgteYQ6k7dGJqp

The budget covers a total of 15 participants. Until now, I've received 6
registrations; the list of participants already makes me optimistic for
a productive summit - although I do hope that a few more participants
will still follow!

The summit has an estimated cost requirement of 15,000€ for up to 15
participants.

Hotel costs for 15 participants, including full-board meals, conference
room: 5411 €

In the past, the project has also offered reimbursement of up to
1000€ in travel / visa expenses, to be reimbursed to each attendee upon
submitting of travel receipts. Note that there is no per-diem, as all
expenses are included with the accommodations. Attendees are asked to
choose economical means of transport.

The vote is for 6,000.00€ in funds to be allocated up-front with the
expectation that receipts for rooms, venue, and any remaining balance
will be returned upon conclusion of the event. Up to a further 9,000.00€
in travel expenses, to be reimbursed after the event, under SFC’s net30
(days) reimbursement policy, to be refunded to attendees upon submitting
receipts for these expenses to SFC. If possible, it would be nice if
Pono could again book the flights directly.

(For reference:
https://alpha.inkscape.org/board/referendums/resolutions/2023_Hackfest_Bensberg.html)

==== Ballot ====

Budget a maximum of 15,000€ for the Frankfurt Inkscape Summit, organized
by Jonathan.

a) Approve this budget

b) Disapprove this budget

c) Alternative

Best,

Jonathan

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