I vote C.
I think the travel allowance is too low for participants from outside of Europe. I would propose a maxiumum of $2000 per person. SFC policy already ensures that participants will use reasonable means of transportation. I would increase the budget by $5000 to cover this additional amount (knowing that many participants will be travelling within Europe and will not use anything near the amount.
Are we having a separate vote for FOSDEM, It seems to me as these events are being held next to each other, we should include FOSDEM travel expenses. Maybe increase the budget by $5000 to cover optional attendance at FOSDEM.
Tav
----- Original Message ----- | From: "Jonathan Neuhauser" jonathan.neuhauser@outlook.com | To: inkscape-board@lists.inkscape.org | Sent: Sunday, December 1, 2024 9:37:20 PM | Subject: [Inkscape-board] VOTE: 2025 Inkscape Summit Frankfurt | | Dear all, | | ==== Background ==== | | In the past, Inkscape has chosen to fund conference costs, including | venue, hotel, and travel expenses. | | I'm organizing next year's summit in Frankfurt, Germany; it's in the | week after FOSDEM (Brussels) Sun, Feb 02 - Fri, Feb 07, 2025. | Eligible | to attend are all Inkscape members as defined by the Membership | policy. | | More details: | https://office.inkscape.org/nextcloud/index.php/s/gYgteYQ6k7dGJqp | | The budget covers a total of 15 participants. Until now, I've | received 6 | registrations; the list of participants already makes me optimistic | for | a productive summit - although I do hope that a few more participants | will still follow! | | The summit has an estimated cost requirement of 15,000€ for up to 15 | participants. | | Hotel costs for 15 participants, including full-board meals, | conference | room: 5411 € | | In the past, the project has also offered reimbursement of up to | 1000€ in travel / visa expenses, to be reimbursed to each attendee | upon | submitting of travel receipts. Note that there is no per-diem, as all | expenses are included with the accommodations. Attendees are asked to | choose economical means of transport. | | The vote is for 6,000.00€ in funds to be allocated up-front with the | expectation that receipts for rooms, venue, and any remaining balance | will be returned upon conclusion of the event. Up to a further | 9,000.00€ | in travel expenses, to be reimbursed after the event, under SFC’s | net30 | (days) reimbursement policy, to be refunded to attendees upon | submitting | receipts for these expenses to SFC. If possible, it would be nice if | Pono could again book the flights directly. | | (For reference: | https://alpha.inkscape.org/board/referendums/resolutions/2023_Hackfest_Bensb...) | | ==== Ballot ==== | | Budget a maximum of 15,000€ for the Frankfurt Inkscape Summit, | organized | by Jonathan. | | a) Approve this budget | | b) Disapprove this budget | | c) Alternative | | Best, | | Jonathan | | _______________________________________________ | Inkscape Board of Directors mailing list -- | inkscape-board@lists.inkscape.org | To unsubscribe send an email to | inkscape-board-leave@lists.inkscape.org |