Looks good, thanks Bryce! B.

Ted

On Thu, 2015-02-26 at 00:52 -0800, Bryce Harrington wrote: 
A majority vote of the current board members is required for the
following matter.

Proposal:
---------
Adopt Election Procedure version 3, as shown in Addendum for the
Inkscape Board's official procedure for holding Board Elections.
Diverging from this procedure is not allowed without board approval.

	[ ]  b. Accept Election Procedure v.3 (or later) as official election procedure
	[ ]  c. Accept Election Procedure, if the following changes are done:
	     __________________________________________
	     __________________________________________
        [ ]  d. Do not accept Election Procedure
 
Votes:
------
    Bryce Harrington
    Tavmjong Bah	
    Josh Andler		
    Jon Cruz		
    Ted Gould		
    Johan Engelen	b.
    MentalGuy

Resolution:
-----------


Background:
-----------
The procedure detailed in the addendum derives from directions given in
past elections, and incorporates ideas from X.org's recent board
elections.  Notably, in the past we've elected single individuals, but
this procedure covers electing several members at the same time.


Change History
--------------
v.1	RFC Draft
v.2	Clarify voting through the website
	Note pseudonyms are ok, but legal names will be needed
	Allow nominations
v.3	Increase Candidacy signup to 2 weeks
	Post to both inkscape-announce and inkscape-devel.
	Drop mention of 'Enfranchised Accounts'.
	Clarify bits that will be specified per-election.

Addendum:  election_procedure.txt
---------
Inkscape is holding elections for ${NUM_SEATS} new Board Members.

  ${INTRODUCTION_TEXT}

Typically the board votes on things such as project fund expenditures
(travel, conferences, marketing materials for events, etc), trademark
related issue, other legal issues that arise, etc.  The board does not
have responsibility currently for technical decisions for the project,
and does not handle social/community issues where there are no financial
or legal aspects to the problem.

Board membership requires a commitment of time: At a minimum you will be
expected to participate in votes on the mailing list, which typically
occur with a frequency of about 0 to 3 per month.  You are required to
be on the board mailing list, which has a volume of about 30-50 emails
per month; you're not required to participate in the discussions, but it
is very strongly encouraged.  We also solicit volunteers from the board
to serve as as event managers, team leaders, fundraising coordinators,
etc. - Again, not a requirement, but we value board members who can
shoulder such duties for the project.

As specified in Section 6 or our charter we maintain a committee of
seven project members. Section 6 reads as follows:

"6. Representation of the Project in the Conservancy. The Developers,
each a signatory hereto, shall represent the Project in its official
communication with the Conservancy. There shall be seven Developers
(together, the "Committee"), elected by the community members of the
Project listed in the Project's AUTHORS file (the "Community
Members"). Each Developer shall continue to serve until he or she
resigns from the position. The Developers may be removed from the
position at any time by a majority vote of the Community Members. Upon
the resignation or removal of a Developer, the Community Members shall
elect a replacement Developer to serve on the Committee. The Committee
will elect a single individual to communicate with the Conservancy
(the "Representative") and shall notify the Conservancy promptly
following the election of a new Representative. The Representative
will have the authority to instruct the Conservancy on the Project's
behalf on all matters. This section may be modified by a vote of at
least 3/4 of the Community Members, with the consent of the
Conservancy, such consent not to be unreasonably withheld." 

Election Schedule
=================
 * Kickoff Announcement:	   ${date}
   + Post to inkscape-announce@
   + Publish news item to website
 * Candidacy period Start:	   ${date}
 * Candidacy period End:           ${date + 2 weeks} (08:00 UTC)
 * Publication of Candidates
     & start of Candidate Q&A:     ${date + 2 weeks}
 * Election Start:                 ${date + 2 weeks}
 * Election End:                   ${date + 2 weeks + 2 weeks} (08:00 UTC)
 * Results Posted:                 ${date + 2 weeks + 2 weeks + 2 days}


Membership
==========
Inkscape developers listed in the AUTHORS file as of ${AUTHORS_DATE} are
considered Official Members for purposes of this election, as per our
Fiscal Sponsorship Agreement with the Software Freedom Conservancy.
Only Official Members may run for the board positions, and only Official
Members may vote for them.

In this election we will be using the Inkscape website for conducting
the vote, so you'll need to register with the website to cast your
vote.

  ${HOWTO_VOTE_DIRECTIONS}


Election Proctor
================
The Inkscape Board elects by majority vote an Election Proctor who will
run a given election and ensure it's successful completion.  The
Election Proctor has the responsibility for ensuring the voting is done
according to procedure, assuring that the Vote is accurately tallied,
and announcing the finalized result of the Vote.

Once the vote has been finalized, the selected individual(s) immediately
become Board Members.

The Community may challenge the Election Proctor's tally within 30 days
of the vote finalization, by gathering a number of signatures from
Official Members exceeding 2/3rds of the total number of Votes cast
declaring the vote to be inaccurate.  Should this happen, the Vote is
nullified, a new election must be arranged by the Board, with the
Election Proctor barred from proctoring future Inkscape votes.


Board Election
==============
The following text can be used to draft an announcement about the
election, which should be sent to inkscape's announcement and
development mailing lists.

------------------------------------------------------------------------
The following Board Members have resigned from their positions and need
to be filled by new members:

   ${RETIREES}

The election process starts with a Candidacy Period during which any
Official Member may indicate interest in running for the positions.
To register, please email ${ELECTIONS_ADDRESS}, giving your

 - Name [1]
 - Current professional affiliation
 - Statement of contribution to Inkscape or related technologies
 - A personal statement

Alternatively, any Official Member may nominate another Official
Member.  

At the end of the Candidacy Period, the applicants will be reviewed to
verify eligibility.  The list of candidates will then by published, and
the community will have a chance to ask questions on the development
mailing list.

Finally, the election will be held using the Single Transferrable Vote
(STV) voting system[2].  This is similar in mechanism to the Instant
Runoff Vote (IRV) system we've used in the past[3], but for multi-seat
results rather than the single-winner result of IRV.  From a voter's
perspective it's the same voting procedure:  Rank candidates in order of
choice with #1 being first choice, and so on.



References
==========
1: Pseudonyms are acceptable for registration purposes, but please note
   that your legal name will need to be provided when officially joining
   the board as a member, and may be needed on various legal documents
   which will be publically disclosed for transparency purposes.

2: http://en.wikipedia.org/wiki/Single_transferable_vote

3: Past elections:
   2006 Election
      + http://inkscape.13.x6.nabble.com/Election-process-for-Inkscape-Board-tt2805584.html
   2008 Election
      + http://t48889.graphics-inkscape-development.graphictalk.us/opening-inkscape-committee-nominations-t48889.html
   2012 Election
      + http://inkscape.13.x6.nabble.com/Inkscape-Board-Election-voting-time-tt4965288.html#a4965302
      + http://inkscape.13.x6.nabble.com/Inkscape-Board-Committee-Nominations-tc4965274.html

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