Dear all,

==== Background ====

By popular request, I'm organizing another Inkscape summit in Nuremberg,
Germany from Friday, May 23 to Wednesday, May 28; it's in the week of
LGM (near Nuremberg Central Station, May 28 - May 31).

Eligible to attend are all Inkscape members as defined by the Membership
policy.

In the past, Inkscape has chosen to fund conference costs, including
venue, hotel, and travel expenses.
More details:
https://office.inkscape.org/nextcloud/index.php/s/qPNibLwCAbwpJ8a

The budget covers a total of 15 participants for our own event (4 full
days) and hotel costs during LGM. Until now, I've received 8
registrations; the list of participants already makes me optimistic for
a productive summit - although I do hope that a few more participants
will still follow!

The summit has an estimated cost requirement of 15,000€ for up to 15
participants.

Maximum costs for 16 participants, including full-board meals (5
nights), conference room (4 days) during the summit: 13,000€. (Based on
the offers I have received so far, it will be closer to 9,000€)

Hotel cost for 16 participants, including breakfast, during LGM (4
nights): 5,000€

Official Inkscape Dinner: 500€

In the past, the project has also offered reimbursement of up to
1000€ in travel / visa expenses, to be reimbursed to each attendee upon
submitting of travel receipts. Note that there is no per-diem, as all
expenses are included with the accommodations. Attendees are asked to
choose economical means of transport as per SFC policy. As requested on
the last vote, I'm increasing the limit to 1,200€.

The vote is for 18,500.00€ in funds to be allocated up-front with the
expectation that receipts for rooms, venue, and any remaining balance
will be returned upon conclusion of the event. Up to a further
15,000.00€ in travel expenses, to be reimbursed after the event, under
SFC’s net30 (days) reimbursement policy, to be refunded to attendees
upon submitting receipts for these expenses to SFC. (Note that travel
will be significantly cheaper for most participants). If possible, it
would be nice if SFC could again book the flights directly.

(For reference:
https://alpha.inkscape.org/board/referendums/resolutions/2023_Hackfest_Bensberg.html)


==== Ballot ====

Budget a maximum of 33,500€ for the Nuremberg Inkscape Summit, organized
by Jonathan.

a) Approve this budget

b) Disapprove this budget

c) Alternative

Best,

Jonathan

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