I vote a.
----- Original Message ----- | From: "Jonathan Neuhauser" jonathan.neuhauser@outlook.com | To: inkscape-board@lists.inkscape.org | Sent: Wednesday, February 5, 2025 2:04:06 PM | Subject: [Inkscape-board] Vote: Inkscape Summit Nuremberg 2025 | | Dear all, | | ==== Background ==== | | By popular request, I'm organizing another Inkscape summit in | Nuremberg, | Germany from Friday, May 23 to Wednesday, May 28; it's in the week of | LGM (near Nuremberg Central Station, May 28 - May 31). | | Eligible to attend are all Inkscape members as defined by the | Membership | policy. | | In the past, Inkscape has chosen to fund conference costs, including | venue, hotel, and travel expenses. | More details: | https://office.inkscape.org/nextcloud/index.php/s/qPNibLwCAbwpJ8a | | The budget covers a total of 15 participants for our own event (4 | full | days) and hotel costs during LGM. Until now, I've received 8 | registrations; the list of participants already makes me optimistic | for | a productive summit - although I do hope that a few more participants | will still follow! | | The summit has an estimated cost requirement of 15,000€ for up to 15 | participants. | | Maximum costs for 16 participants, including full-board meals (5 | nights), conference room (4 days) during the summit: 13,000€. (Based | on | the offers I have received so far, it will be closer to 9,000€) | | Hotel cost for 16 participants, including breakfast, during LGM (4 | nights): 5,000€ | | Official Inkscape Dinner: 500€ | | In the past, the project has also offered reimbursement of up to | 1000€ in travel / visa expenses, to be reimbursed to each attendee | upon | submitting of travel receipts. Note that there is no per-diem, as all | expenses are included with the accommodations. Attendees are asked to | choose economical means of transport as per SFC policy. As requested | on | the last vote, I'm increasing the limit to 1,200€. | | The vote is for 18,500.00€ in funds to be allocated up-front with the | expectation that receipts for rooms, venue, and any remaining balance | will be returned upon conclusion of the event. Up to a further | 15,000.00€ in travel expenses, to be reimbursed after the event, | under | SFC’s net30 (days) reimbursement policy, to be refunded to attendees | upon submitting receipts for these expenses to SFC. (Note that travel | will be significantly cheaper for most participants). If possible, it | would be nice if SFC could again book the flights directly. | | (For reference: | https://alpha.inkscape.org/board/referendums/resolutions/2023_Hackfest_Bensb...) | | | ==== Ballot ==== | | Budget a maximum of 33,500€ for the Nuremberg Inkscape Summit, | organized | by Jonathan. | | a) Approve this budget | | b) Disapprove this budget | | c) Alternative | | Best, | | Jonathan | | _______________________________________________ | Inkscape Board of Directors mailing list -- | inkscape-board@lists.inkscape.org | To unsubscribe send an email to | inkscape-board-leave@lists.inkscape.org |