Dear all,
==== Background ====
In the past, Inkscape has chosen to fund conference costs, including venue, hotel, and travel expenses.
I'm organizing next year's summit in Frankfurt, Germany; it's in the week after FOSDEM (Brussels) Sun, Feb 02 - Fri, Feb 07, 2025. Eligible to attend are all Inkscape members as defined by the Membership policy.
More details: https://office.inkscape.org/nextcloud/index.php/s/gYgteYQ6k7dGJqp
The budget covers a total of 15 participants. Until now, I've received 6 registrations; the list of participants already makes me optimistic for a productive summit - although I do hope that a few more participants will still follow!
The summit has an estimated cost requirement of 15,000€ for up to 15 participants.
Hotel costs for 15 participants, including full-board meals, conference room: 5411 €
In the past, the project has also offered reimbursement of up to 1000€ in travel / visa expenses, to be reimbursed to each attendee upon submitting of travel receipts. Note that there is no per-diem, as all expenses are included with the accommodations. Attendees are asked to choose economical means of transport.
The vote is for 6,000.00€ in funds to be allocated up-front with the expectation that receipts for rooms, venue, and any remaining balance will be returned upon conclusion of the event. Up to a further 9,000.00€ in travel expenses, to be reimbursed after the event, under SFC’s net30 (days) reimbursement policy, to be refunded to attendees upon submitting receipts for these expenses to SFC. If possible, it would be nice if Pono could again book the flights directly.
(For reference: https://alpha.inkscape.org/board/referendums/resolutions/2023_Hackfest_Bensb...)
==== Ballot ====
Budget a maximum of 15,000€ for the Frankfurt Inkscape Summit, organized by Jonathan.
a) Approve this budget
b) Disapprove this budget
c) Alternative
Best,
Jonathan