17 Mar
2023
17 Mar
'23
10:51 a.m.
And I vote a, which concludes the vote, unanimous on (a).
We now have a new election procedure to use !
Thanks all,
--
Marc
On 15/03/2023 16:22, Marc Jeanmougin wrote:
> # Election Procedure
>
> ## Resolution:
>
> The Election Procedure as shown below, is adopted as the Inkscape
> Project's official method for electing new members to its Board.
>
> ## Proposal:
>
> A majority vote of the current board members is required for the
> following matter.
>
> Adopt Election Procedure version 4, as shown in Addendum for the
> Inkscape Board's official procedure for holding Board Elections.
> Diverging from this procedure is not allowed without board approval.
>
> - a. Accept Election Procedure v.4 as official election
> procedure
> - b. Accept Election Procedure, if the following changes are done:
> __________________________________________
>
> __________________________________________
>
> - c. Do not accept Election Procedure
>
>
>
> ## Background:
>
> This procedure is derived from the [election procedure
> v.3](https://alpha.inkscape.org/board/referendums/resolutions/election_procedure....).
>
> It mostly updates the procedure to not quote the FSA (so we have to
> vote on the election process again when the FSA is updated), but link
> to it. The FSA has changed the way
> membership is defined, and this is reflected here.
>
> ## Change History
>
> | Version | |
> | :----------------: |
> :----------------------------------------------------: |
> | v.1 | RFC
> Draft |
> | v.2 | Clarify voting through the
> website |
> | | Note pseudonyms are ok, but legal names will be
> needed |
> | | Allow
> nominations |
> | v.3 | Increase Candidacy signup to 2
> weeks |
> | | Post to both inkscape-announce and
> inkscape-devel. |
> | | Drop mention of 'Enfranchised
> Accounts'. |
> | | Clarify bits that will be specified
> per-election. |
> | v.4 | Update for new
> FSA |
> | | Allow the proctor to decide on the election
> platform |
> | | Allow a deadtime between the end of the
> candidacy |
> | | period and the start of the
> election. |
>
> ## Addendum:
>
> File: election_procedure.txt
>
> Inkscape is holding elections for ${NUM_SEATS} new Board Members.
>
> ${INTRODUCTION_TEXT}
>
> The term "board" in this document is equivalent with "Project
> Leadership Committee",
> as both terms are usually used interchangeably within the Inkscape
> project.
>
> Typically the board votes on things such as project fund expenditures
> (travel, conferences, marketing materials for events, etc), trademark
> related issue, other legal issues that arise, etc. The board does not
> have responsibility currently for technical decisions for the project,
> and does not handle social/community issues where there are no financial
> or legal aspects to the problem.
>
> Board membership requires a commitment of time: At a minimum you will be
> expected to participate in votes on the mailing list, which typically
> occur with a frequency of about 0 to 3 per month. You are required to be
> on the board mailing list, which has a low volume; you're not required
> to participate in the discussions, but it is very strongly encouraged.
> We also solicit volunteers from the board to serve as as event managers,
> team leaders, fundraising coordinators, etc. - Again, not a requirement,
> but we value board members who can shoulder such duties for the project.
> It is also expected of board members to actively participate in the
> project and follow ongoing discussions.
>
> As specified in Section 6 or our fiscal sponsorship agreement (FSA)
> [1] we maintain a committee of
> seven project members.
>
> ## Election Schedule:
>
> All dates are 8:00 UTC.
>
> The number of days between the end of the candidacy period and the
> start of the election
> may be chosen by the proctor, but must not be higher than 7 days.
>
> | Event |
> Timeframe |
> | :----------------------------------------: |
> :----------------------------------------------: |
> | Kickoff Announcement |
> ${date} |
> | Candidacy period Start: |
> ${date} |
> | Deadline for registration as a Member | ${date + 2
> weeks} |
> | Candidacy period End: | ${date + 2
> weeks} |
> | Publication of Candidates | ${date + 2 weeks + $n
> days} |
> | Election Start: | ${date + 2 weeks + $n
> days} |
> | Election End: | ${date + 2 weeks + $n
> days} + 2 weeks |
> | Results Posted: | ${date + 2 weeks + $n
> days + 2 weeks + 2 days} |
>
> ## Membership:
>
> Inkscape community members listed in the [Membership
> list](https://inkscape.org/*membership/list.txt) as of ${date + 2 weeks}
> are considered Members for purposes of this election, as per
> our Fiscal Sponsorship Agreement with the Software Freedom Conservancy.
> Only Members may run for the board positions, and only Members may
> vote for them.
>
> The Election Proctor may select the voting platform for the election.
>
> ${HOWTO_VOTE_DIRECTIONS}
>
> ## Election Proctor:
>
> The Inkscape Board elects by majority vote an Election Proctor who will
> run a given election and ensure its successful completion. The Election
> Proctor has the responsibility for ensuring the voting is done according
> to procedure, assuring that the Vote is accurately tallied, and
> announcing the finalized result of the Vote.
>
> Once the vote has been finalized, the selected individual(s) immediately
> become Board Members.
>
> The Community may challenge the Election Proctor's tally within 30 days
> of the vote finalization, by gathering a number of signatures from
> Members exceeding 2/3rds of the total number of Votes cast
> declaring the vote to be inaccurate. Should this happen, the Vote is
> nullified, and a new election must be arranged by the Board.
>
> ## Board Election:
>
> The following text can be used to draft an announcement about the
> election, which should be sent to Inkscape's announcement and
> development mailing lists.
>
>
> > The following Board Members have resigned from their positions and
> need
> > to be filled by new members:
> >
> > ${RETIREES}
> >
> > The election process starts with a Candidacy Period, i.e. members
> > listed in the
> > [membership list](https://inkscape.org/*membership/list.txt),
> > during which any
> > Member may indicate interest in running for the positions. To
> > register, please email ${ELECTIONS_ADDRESS}, giving your
> >
> > - Name [2]
> > - Current professional affiliation
> > - Statement of contribution to Inkscape or related technologies
> > - A personal statement
> >
> > Alternatively, any Member may nominate another Member, who has to send
> > the above email if they are willing to candidate.
> >
> > At the end of the Candidacy Period, the applicants will be reviewed to
> > verify eligibility. The list of candidates will then be published, and
> > the community will have a chance to ask questions.
> >
> > Finally, the election will be held using the Single Transferable Vote
> > (STV) voting system[3]. This is similar in mechanism to the Instant
> > Runoff Vote (IRV), but for
> > multi-seat results rather than the single-winner result of IRV. From a
> > voter's perspective it's the same voting procedure: Rank candidates in
> > order of choice with #1 being first choice, and so on.
>
> # References:
> 1: https://inkscape.org/*leadership-committee/charter/
>
> 2: Pseudonyms are acceptable for registration purposes, but please note
> that your legal name will need to be provided when officially joining
> the board as a member, and may be needed on various legal documents
> which will be publicly disclosed for transparency purposes.
>
> 3: http://en.wikipedia.org/wiki/Single_transferable_vote
>
> _______________________________________________
> Inkscape Board of Directors mailing list --
> inkscape-board@lists.inkscape.org
> To unsubscribe send an email to inkscape-board-leave@lists.inkscape.org