Background
We voted on a job description for a project coordinator. There was some confusion on whether it was an employment situation or a contractor. This is an update to the job description to hopefully make it more clear on that point. To give appropriate credit the changes were suggested by Karen and a recruiter at my work, I'm just the scribe. You should read the whole thing, but an overview of changes:
Change it to say "This is a 12-month contract position"
Switched to an hourly salary range instead of a yearly one (more common for contractors)
Removed mention of being an "equal opportunity employer" since we're not an employer if we're a contractor
Cleared up the work times as they couldn't be available for all US/EU work times (that's more than twenty hours)
Also, I've included the "To Apply to This Job" section that was included on the website to ensure the PLC reviewed it. I made one change there which was to change the email address for submission. This is to help the anonymization process to ensure that committee one doesn't see the unanonymized resumes.
Personally, it took me quite a bit to understand the anonymization process, but Karen was patient and it resulted in me trying to write it down and her correcting me (several times). I wanted to include that here in the background section as well for perhaps others who were confused like I was. I don't think this changes anything, but it seemed like the best place to put it.
How the anonymization thing works:
Applicants send resume/cover letter to Pono, he removes spam, but generally keeps them and assigns a number to them.
Committee one prepares a list of questions and grading criteria for those questions.
Pono sends those questions out to the applicants and they reply with answers.
Pono then anonymizes the answers and sends the responses to committee one for grading. Committee one selects their top candidates (ideally three to four) based on the grading system they established earlier.
Meanwhile, committee two decides on the list of questions they intend to ask along with a grading system they intend to use.
Pono schedules interviews between the committee two members and the candidates that committee one selected along with giving committee two members the resume/cover letter of the person they're interviewing.
Committee two members grade their interviews using the rubric that they'd created and submit their grading to Pono.
Pono churns the results and a contract is offered to the person selected.
Timeline
To not mess up the timeline and then provoke more discussion I'm planning to close this vote on Tuesday March 8th, 2022. Would be awesome if folks could get their votes in before that.
Votes
a. Update the job description and application instructions as presented in this email.
b. Keep the job description as previously voted on.
c. Old one plus this change: ____________
d. New one plus this change: ____________
e. Stop the hiring process
Job Description
This role is open to everybody who fits the requirements. It requires a good coordination, communication and community skills to knit together a growing Free and Open Source project in an online space. The job encompasses the following responsibilities and would require availability for twenty hours a week so tasks should be prioritized according to the project's needs and the available work time.
Some training and skills hand-off will be made available from the current volunteers to ease the use of tools and current project processes.
This is a 12-month contract position, with a three month trial period and an opportunity for extension after the first year. Depending on experience the rate would be $28 to $43 per hour.
We welcome candidates from a variety of backgrounds and experience levels. All Inkscape contributors, including Inkscape staff, are required to follow the Inkscape Code of Conduct.
Project Coordination
Watch over all communication channels and project activities, and share timely and relevant updates between channels. Have excellent awareness of happenings within the project and share information between teams.
Attend, assist, or organize meetings and their agendas for teams, ensure teams record minutes and calendar entries are up to date with all needed information.
Make sure all parts of the project get attention and the resources they need, bringing to the PLC any deficiencies. Identify community weak spots.
Report monthly to the Leadership committee on the project's state of health, progress and events.
Community Management
Direct new contributors to the right parts of the project when available.
Help organize in person and online-only hackfests and other community events.
Help write task list templates that volunteers can follow to perform common project objectives consistently.
Contact previous contributors and see how they're doing and if they had difficulties or needed tasks and direct them as needed.
Funding Assistance
Assist in preparing funding request with prepared PLC votes, ensure they follow SFC rules and follow up.
Monitor on-going funded projects task lists, contact involved people and periodically check in.
Keep accounts and budget up-to-date in a consistent online location.
Handle and follow up with reimbursements/payments and record their completion.
Monitor current fund-raising efforts if any.
Manage Sponsors and make sure they get the perks, write articles in case no volunteer can be found and have the correct expiry dates. Check in with sponsors for renewal.
Requirements
Flexibility: This is a new position, we're sure it will evolve.
Speak and write English for online and in person communication.
Be available for some hours that overlap with EU/USA work times.
Self-motivated. Plan out your own tasks and execute them within a reasonable time-frame.
Results orientated. Start planning by setting SMART objectives.
Experience in a volunteer organisation.
Ability to use on-line tools (Gitlab, Nextcloud, etc.).
Good time management and positive work/life balance
Nice to Have
A familiarity with the Inkscape project or a comparable open source project.
Some programming or documentation experience.
Familiarity with Software Development processes.
Application Instructions
In your email, tell us which timezone you are located in.
We will work around your holiday celebrations and religious holidays, and do our best to support your other obligations when scheduling interviews.
An approximate application timeline is as follows:
Resumes will be reviewed through March 25th 2022
An email screening interview will take place with some questions for you to answer.
Final video chat interviews will take place from April 3rd to April 10th. The final interviews will ask questions about your skills and experiences working on or volunteering with teams.
The Inkscape organizers and Inkscape Project Leadership Committee (PLC) will review final candidate information and make a hiring decision. The Inkscape PLC will approve the position and hourly rates.
All candidates will be notified of our decision by April 17th, 2022.
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