11 Feb
2025
11 Feb
'25
8:31 p.m.
I vote a :)
Thanks Jonathan for organizing this!
--
Mc
On 05/02/2025 2:04 PM, Jonathan Neuhauser wrote:
> Dear all,
>
> ==== Background ====
>
> By popular request, I'm organizing another Inkscape summit in
> Nuremberg, Germany from Friday, May 23 to Wednesday, May 28; it's in
> the week of LGM (near Nuremberg Central Station, May 28 - May 31).
>
> Eligible to attend are all Inkscape members as defined by the
> Membership policy.
>
> In the past, Inkscape has chosen to fund conference costs, including
> venue, hotel, and travel expenses.
> More details:
> https://office.inkscape.org/nextcloud/index.php/s/qPNibLwCAbwpJ8a
>
> The budget covers a total of 15 participants for our own event (4 full
> days) and hotel costs during LGM. Until now, I've received 8
> registrations; the list of participants already makes me optimistic
> for a productive summit - although I do hope that a few more
> participants will still follow!
>
> The summit has an estimated cost requirement of 15,000€ for up to 15
> participants.
>
> Maximum costs for 16 participants, including full-board meals (5
> nights), conference room (4 days) during the summit: 13,000€. (Based
> on the offers I have received so far, it will be closer to 9,000€)
>
> Hotel cost for 16 participants, including breakfast, during LGM (4
> nights): 5,000€
>
> Official Inkscape Dinner: 500€
>
> In the past, the project has also offered reimbursement of up to
> 1000€ in travel / visa expenses, to be reimbursed to each attendee
> upon submitting of travel receipts. Note that there is no per-diem, as
> all expenses are included with the accommodations. Attendees are asked
> to choose economical means of transport as per SFC policy. As
> requested on the last vote, I'm increasing the limit to 1,200€.
>
> The vote is for 18,500.00€ in funds to be allocated up-front with the
> expectation that receipts for rooms, venue, and any remaining balance
> will be returned upon conclusion of the event. Up to a further
> 15,000.00€ in travel expenses, to be reimbursed after the event, under
> SFC’s net30 (days) reimbursement policy, to be refunded to attendees
> upon submitting receipts for these expenses to SFC. (Note that travel
> will be significantly cheaper for most participants). If possible, it
> would be nice if SFC could again book the flights directly.
>
> (For reference:
> https://alpha.inkscape.org/board/referendums/resolutions/2023_Hackfest_Bensb...)
>
>
> ==== Ballot ====
>
> Budget a maximum of 33,500€ for the Nuremberg Inkscape Summit,
> organized by Jonathan.
>
> a) Approve this budget
>
> b) Disapprove this budget
>
> c) Alternative
>
> Best,
>
> Jonathan
>
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