On Wed, 2015-03-04 at 00:52 -0800, Bryce Harrington wrote:
Your vote is needed on several proposals regarding the planned Inkscape Hackfest 2015. Please vote on ALL numbered items.
Proposals:
Should the $5000 budgeted for the hackfest be spent from reserves to sponsor travel and hotel expenses for Inkscape developers to participate in Hackfest Toronto 2015? [ ] Yes [ ] No. Use the budgeted funds some other way: ________________________________________________________
Should we adopt a flat reimbursement model (similar to how we did LGM last year), or the proposed ranked reimbursement model (similar to how we did GSoC), or leave it open ended?
[ ] a. Use flat reimbursement. Everyone is sponsored up to the same maximum amount. [ ] b. Use ranked reimbursement. Long term, high commit developers are sponsored up to a higher maximum than new developers. [ ] c. Use open ended. We'll fully cover all valid expenses incurred by the sponsorees.
If a flat reimbursement model is used, how should we set the maximum?
[ ] a. Divide the total funds available ($5000 plus earmarked donations) by number of attendees. [ ] b. $2000 maximum each. If this results in actual expenses exceeding the available funds, hold a follow-up vote to determine what to do. [ ] c. $1000 maximum each. At this level we should be able to cover all expected attendees.
If a ranked reimbursement model is used, how should we set the maximums?
[ ] a. As proposed on the Hackfest2015 page[1]; see Background for the amounts. [ ] b. As with (a) but each of the limits should be raised $500 higher. [ ] c. As with (a) but each of the limits should be reduced $500 lower.
If a sponsoree does not hit their maximum reimbursement amount for the hackfest itself, can they apply the remainder against LGM expenses?
[ ] Yes. Consider LGM and Hackfest expenses lumped together for purposes of reimbursement. [ ] No. Airfare can be covered by either Hackfest or LGM sponsorship (or split between them), but hotel and food expenses for each event should be handled separately.
1. Yes 2. c 3. b 4. a 5. Yes