I think you forgot the a/b/c bit of the vote and the question.

I'll add it here:

Budget a maximum of 20,000 euros to fund the travel and location of the
developer team's requested hackfest in Germany for 2023 to be organised
by René and Pono?

 a) Approve this budget
 b) Disapprove this budget
 c) Alternative

.

I vote a.

Best Regards, Martin Owens

On Tue, 2023-01-03 at 16:51 +0000, C R wrote:
> Background
>
> In the past, Inkscape has chosen to fund Hackfest costs, including
> venue, hotel, and travel expenses.
>
> Proposal
> This year's Hackfest in Bensberg has an estimated cost requirement of
> up to 20000 € for 10 attendees.
> Cost calculation
> The fee per attendee is 837 € and is due on the last day of the
> event, payable via debit or credit card (VISA, Mastercard). A billing
> address needs to be provided in advance.
> hotel room incl. breakfast  127 € x 4 days =  508 €
> catering service (days 1-4)  70 € x 4 days =  280 €
> catering service (day 5)     49 € x 1 day  =   49 €
> --------------------------------------------  837 €
> 837*10(attendees)= 8370 €
> One attendee (RdH) needs to pay the additional fee for the meeting
> room.
> meeting room (days 1-5)     180 € x 5 days =  900 €
> An additional 730€ is requested to be used to cover any unexpected
> expenses, the full balance to be returned if none arise.
>
> In the past, the project has also offered reimbursement of up to
> 1000€ in travel expenses, to be reimbursed to each attendee upon
> submitting of travel receipts.
>
> Note that there is no per-diem, as all expenses are included with the
> accommodations. Please see this wiki for more information:
> https://wiki.inkscape.org/wiki/Hackfest2023_Bensberg
>
> Thus,
> Funds requested for Hotel  
>
> The vote is for 10,000.00€ in funds to be allocated up-front with the
> expectation that receipts for rooms, venue, and any remaining balance
> will be returned upon conclusion of the event.
>
> Up to a further 10,000.00€ in travel expenses, to be reimbursed after
> the event, under SFC's net30 (days) reimbursement policy, to be
> refunded to attendees upon submitting receipts for these expenses to
> SFC.
> Pono will be the point of contact for any SFC reimbursement issues.
>
> Total: (up to) 20,000.00€
>
> Timeline
> Proposed: 2023-01-03
> Closes: 2023-01-11
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