Proposal: travel subsidy for SCALE 11x
Hi Guys,
I was wondering if would want to offer a travel subsidy to help get a few people to our booth at SCALE 11x? We have a booth allocation, and 10 conference passes that go with it. At the moment I have just two bodies committed (myself, and a talented assistant in my now college student daughter), so more can be helpful. I live near enough so I just drive on in.
Rooms at the hotel are listed for $112 a night, and a quick spot-check on flights from the East Coast are in the $300-$400 range. Those might be a good benchmark for the upper range on a normal expectation of how far SCALE attendees might come. Sometimes even partial assistance can help get people there who otherwise might be on the fence.
As a follow-up item, might we want to try coordinating for any other shows during the year? I know we'd mentioned a few somewhere just about a year ago, so this seems like a good time to consider/plan.
On Thu, Jan 24, 2013 at 10:32:10PM -0800, Jon Cruz wrote:
Hi Guys,
I was wondering if would want to offer a travel subsidy to help get a few people to our booth at SCALE 11x? We have a booth allocation, and 10 conference passes that go with it. At the moment I have just two bodies committed (myself, and a talented assistant in my now college student daughter), so more can be helpful. I live near enough so I just drive on in.
Rooms at the hotel are listed for $112 a night, and a quick spot-check on flights from the East Coast are in the $300-$400 range. Those might be a good benchmark for the upper range on a normal expectation of how far SCALE attendees might come. Sometimes even partial assistance can help get people there who otherwise might be on the fence.
Sounds like a good idea to me.
Can you draft up some exact numbers, and details about who can qualify, dates, amounts paid, etc. for us to do a vote on?
As a follow-up item, might we want to try coordinating for any other shows during the year? I know we'd mentioned a few somewhere just about a year ago, so this seems like a good time to consider/plan.
That would put the donations we've been collecting to better use than sitting in a bank. Are you thinking we should establish a standard for how sponsoring is done?
Bryce
I apparently didn't hit reply all last night. It's a yes from me... I'd personally be for John Lemasny or Mairin Duffy joining us if possible. People who know it and like educating.
Cheers, Josh On Jan 24, 2013 10:32 PM, "Jon Cruz" <jon@...9...> wrote:
Hi Guys,
I was wondering if would want to offer a travel subsidy to help get a few people to our booth at SCALE 11x? We have a booth allocation, and 10 conference passes that go with it. At the moment I have just two bodies committed (myself, and a talented assistant in my now college student daughter), so more can be helpful. I live near enough so I just drive on in.
Rooms at the hotel are listed for $112 a night, and a quick spot-check on flights from the East Coast are in the $300-$400 range. Those might be a good benchmark for the upper range on a normal expectation of how far SCALE attendees might come. Sometimes even partial assistance can help get people there who otherwise might be on the fence.
As a follow-up item, might we want to try coordinating for any other shows during the year? I know we'd mentioned a few somewhere just about a year ago, so this seems like a good time to consider/plan.
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On Thu, 2013-01-24 at 22:32 -0800, Jon Cruz wrote:
Hi Guys,
I was wondering if would want to offer a travel subsidy to help get a few people to our booth at SCALE 11x? We have a booth allocation, and 10 conference passes that go with it. At the moment I have just two bodies committed (myself, and a talented assistant in my now college student daughter), so more can be helpful. I live near enough so I just drive on in.
Rooms at the hotel are listed for $112 a night, and a quick spot-check on flights from the East Coast are in the $300-$400 range. Those might be a good benchmark for the upper range on a normal expectation of how far SCALE attendees might come. Sometimes even partial assistance can help get people there who otherwise might be on the fence.
A yes from me too. In principle, I would favor getting developers together rather than manning booths but since we are not currently using the funds for that this is a good alternative.
I will be asking for funds at some point to attend an SVG working group meeting (the next European based one). Work on SVG 2 has really been heating up. I want to see that the browser vendors (particularly, the CSS interests) don't dominate SVG 2 development (see my blog[1] for the kinds of issues that can come up).
I am also contemplating going to Libre Graphics in Madrid. It's a relatively cheap flight from Paris to get there.
And finally, I would like to host a developer hacking session sometime in the spring.
Tav
On 28-1-2013 16:38, Tavmjong Bah wrote:
On Thu, 2013-01-24 at 22:32 -0800, Jon Cruz wrote:
Hi Guys,
I was wondering if would want to offer a travel subsidy to help get a few people to our booth at SCALE 11x? We have a booth allocation, and 10 conference passes that go with it. At the moment I have just two bodies committed (myself, and a talented assistant in my now college student daughter), so more can be helpful. I live near enough so I just drive on in.
Rooms at the hotel are listed for $112 a night, and a quick spot-check on flights from the East Coast are in the $300-$400 range. Those might be a good benchmark for the upper range on a normal expectation of how far SCALE attendees might come. Sometimes even partial assistance can help get people there who otherwise might be on the fence.
A yes from me too. In principle, I would favor getting developers together rather than manning booths but since we are not currently using the funds for that this is a good alternative.
When the costs are within reason, I'm OK with it too. (even if someone wants to fly in from Europe, I feel it would be too much to refund the full travel cost) Should we set some limit on "manning booth"-type of expenses? (the amount per person, and the total number of persons?)
I do not really agree with "we are not spending on devs -> let's spend on manning booths". There is always the option of not spending, waiting to spend it on other things.
I will be asking for funds at some point to attend an SVG working group meeting (the next European based one). Work on SVG 2 has really been heating up. I want to see that the browser vendors (particularly, the CSS interests) don't dominate SVG 2 development (see my blog[1] for the kinds of issues that can come up).
I find your involvement in SVG very important, so: YES!
I am also contemplating going to Libre Graphics in Madrid. It's a relatively cheap flight from Paris to get there.
And finally, I would like to host a developer hacking session sometime in the spring.
!!! I'm awaiting more details! ;-)
Regards, Johan
On Tue, Jan 29, 2013 at 11:30:12PM +0100, Johan Engelen wrote:
On 28-1-2013 16:38, Tavmjong Bah wrote:
A yes from me too. In principle, I would favor getting developers together rather than manning booths but since we are not currently using the funds for that this is a good alternative.
When the costs are within reason, I'm OK with it too. (even if someone wants to fly in from Europe, I feel it would be too much to refund the full travel cost) Should we set some limit on "manning booth"-type of expenses? (the amount per person, and the total number of persons?)
I bet it would be helpful to set up some guidelines for what we'll spend on what. Besides ensuring fairness across events, it might also help encourage developers to go to events they wouldn't, since they'd have a better idea of the costs.
To throw out a few ideas:
* Budget a yearly $$ to spend on events, and allow event organizers to request an amount, and propose what it'll be spent on and how much to pay for sponsoring. First come first served, when the budget limit is hit, then no more events that year.
* Specify a total $$ amount per event, and a total number of events we'll allow. We may choose to budget different amounts to different kinds of events, or just divide equally. The event's budgeted amount is allocated equally among attending developers for that event, to reimburse travel, room, and/or (per-diem) food. No event organizers are needed in this case, but we do need to decide which events upfront. Attendees can decide on attendance up to the last minute, but we do need to have them submit receipts prior to reimbursement.
Non-developer users can get reimbursed as a regular developer if they're working the event (e.g. giving a presentation, manning a booth, etc.) Developers who are working the event (presenting, boothing..) get an increased reimbursement limit (maybe 150%?)
* Define a flat $$ sponsorship amount per developer, for any event, that they can use for travel, rooming, or other (receipt-supported) expenses at their discretion. We budget a specific number of developer sponsorships we'll pay each year, first come first served. In this case we may be able to provide the funds upfront.
Thoughts?
Bryce
participants (5)
-
Bryce Harrington -
Johan Engelen -
Jon Cruz -
Josh Andler -
Tavmjong Bah