Just following up here. With the boards approval on this I've made
rental and housing arrangements, but it would be good to know if this
has been approved on the SFC side of things. Just let me know. Thanks!
Founder + Creative Director
On 1/24/19 4:59 PM, Bryce Harrington wrote:
Ryan's email address is:
Ryan Gorley <ryan@...148...>
Also, I've also forwarded this to RT as bug #3525. The overall hackfest
event this is associated with is RT #3525.
On Thu, Jan 24, 2019 at 06:51:46PM -0500, Deb Nicholson wrote:
> Hi all,
> What's Ryan's email so we can make sure we egt a ahold of for
> On Thu, 2019-01-24 at 14:26 -0800, Bryce Harrington wrote:
>> Ryan Gorley is authorized to rent a car for travel to the Inkscape
>> Hackfest and SCALE conference in Pasadena, CA from his residence in
>> Utah, instead of air travel.
>> It is expected that this travel can be made at a total cost within
>> travel cap already approved of $2000, and that the cost of the car
>> rental and gasoline is roughly on par with the costs of airfare +
>> ground transportation + extra baggage fees for video/sound equipment.
>> Ryan Gorley will be traveling from Utah to California to attend the
>> hackfest. For this distance, the cost of travel by air is
>> with the cost of renting a car and driving.
>> Using a rental car will have significant additional benefits,
>> being able to bring professional video equipment and a
>> 1. Authorize use of car rental for Ryan Gorley to attend Inkscape
>> hackfest in Pasadena, California, within the normal travel cost
>> already approved.
>> - [ ] a. Yes, authorize car travel for Ryan Gorley.
>> - [ ] b. No, do not authorize.
>>> Board Member | 1. |
>>> -------------------- |:--:|
>>> Bryce Harrington | a. |
>>> Josh Andler | a. |
>>> Tavmjong Bah | a. |
>>> Ted Gould | a. |
>>> Martin Owens | a. |
>>> Marc Jeanmougin | |
>>> Chris Rogers | a. |
>> * - abstaining/recused
>> Ryan Gorley explains:
>> Hey Bryce, last year I captured some video at Boston and SCALE.
>> intention was to create a video about the project. The goal would
>> to educate people on how community run projects like this work,
>> paint a picture of how they can get involved and help. I didn't
>> really have the right gear and a clear enough plan to execute on
>> well. I'd like to make another attempt this year, but with some
>> upgraded video, audio, and lighting equipment from my business.
>> The trick is that if fly to LA I'm pretty limited on what I can
>> bring along in the airplane. I also have a friend who has worked
>> with me on professional video projects in the past that would be
>> interested in joining and helping for the week.
>> For me the cost of a car rental (~$191*) and fuel (1400 miles =
>> ~$150) will be comparable to the cost of an airplane ticket
>> ($188~$288*) and ground transportation to-and-from the airport
>> ($32~$192*). It's more exhausting for me, but I would be able to
>> bring equipment that I wouldn't be able to otherwise, booth
>> and likely someone who can help. Both of my personal vehicles are
>> little older so I'm not sure I'd want to drive either of them
>> Do you think the project/SFC would approve me renting a car and
>> spending ~$10/night* more to get a room that would accommodate
>> people? It would be the same number of hotel nights (7) and my
>> friend wouldn't be seeking reimbursement for any of his expenses.
>> would remain well within my allotted budget of $2000 in either
>> scenario. As you know, prices are going up and I need to lock
>> things. Please let me know. Thanks!
>> Conservancy travel policy permits use of car rental, with prior
>> by the Inkscape board (PLC):
>> Ground transportation necessary as part of authorized Project
>> is considered to be a reasonable expense. Public ground
>> transportation, such as taxis, shuttles, buses and municipal
>> transit, are generally the most cost-effective options and are
>> standard for eligible ground transportation reimbursements. All
>> rentals require pre-authorization by the PLC or by an officer of
>> Conservancy. When car rentals have been pre-approved, the rental
>> compact cars is encouraged; mid-size vehicles are authorized when
>> necessary (e.g., when compact-sized vehicles are not available or
>> the number of passengers or volume of baggage makes a compact
>> vehicle impractical).
>> -- https://sfconservancy.org/projects/policies/conservancy-travel
> Deb Nicholson <deb@...41...>
> Software Freedom Conservancy