So 1/3 of our money pre-budgeted for the year isn't enough? I know you said you're not advocating spending it all in one year, but, I'm sorry, I disagree with you here. Until we have proven that we can readily raise money, I don't think we should go blow most of it with no recoup strategy. When it comes to the LGM/Hackfest budget, I'm already trying to get outside funding for that. This is what we're supposed to be doing, fundraising or getting sponsorship for LGM and the Hackfest... if we need to fall back on reserves, then we can cross that bridge when we come to it. As far as I'm concerned, until we have a proven strategy for fundraising, I disagree that having money in our account is not useful. I think the current budget looks pretty reasonable personally.

Cheers, Josh

On Fri, Feb 6, 2015 at 5:46 AM, Tavmjong Bah <tavmjong@...47...> wrote:

Bryce,

Thanks for sending the summary of current finances and starting the process of developing a budget.

All,

I'm not going to have time to make detailed comments before I get back from the Sydney WG meeting (I've got a lot of prep to do and having sick kids isn't helping), but I do have one quick comment. I think the amounts allocated to LGM and the Hackfest are too small. The hackfest is vital for our future. Hopefully our campaign to raise money for it will be enough to cover all the expenses but we won't know until after it is over. We need to be able to ensure that all our active developers who want to come can be there. People need to be able to plan far enough in advance to get reasonably priced plane tickets, make work/family arrangements, etc. (BTW, the delay in getting final approval for Sydney ended up boosting the airfare $400.)

Having money sitting in our account is not very useful. We have no real need for a contingency fund. We have no assets that might break suddenly and need replacing. I'm not advocating we spend it all in one year but I do think we can be a bit more aggressive in using what we have.

Tav

On Fri, 2015-02-06 at 02:47 -0800, Bryce Harrington wrote:

...

For the past four years our annual donation income has been steady at about $7,000. We have $31,000 saved from past years. I'd like to propose we budget $10,000 for expenses in FY2015.

For the $10,000 I'd further like to propose the following breakdown for categorization:

Item Budget

---

SVG Working Group $2,500 LGM 2015 2,500 Hackfest 2015 2,500 SCALE 250 Other events 500 Funded Development 750 Developer Education 1,000

---

Total $10,000

The one caveat being that targeted fundraising can increase the available amounts. For instance since $409 are raised specifically for the Hackfest, the actual amount spent could be $2,909.

Before we vote on this, any questions or thoughts to consider?

Bryce

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On 6-2-2015 21:35, Bryce Harrington wrote:

On Fri, Feb 06, 2015 at 02:46:33PM +0100, Tavmjong Bah wrote:

...

Having money sitting in our account is not very useful. We have no real need for a contingency fund. We have no assets that might break suddenly and need replacing. I'm not advocating we spend it all in one year but I do think we can be a bit more aggressive in using what we have.

My my, the money's really burning a hole in your pocket Tav!

Seriously though, $10k is burning a full third of our savings, that seems plenty aggressive to me.

Also note that we're directing people to donate directly to hackfest, so "the kitty" as you call it is not going to get refilled from donations this year.

Thanks for bringing up the budget proposal Bryce and for the financial overview. The budgeting of course becomes a sizable amount of work if fully written out with income/budgeting done properly, which I don't think need be done.

Shouldn't we include the expect 'income' in this discussion ? In that case, from the past years, we can expect ~$7k (plus perhaps some extra if hackfest PR works). That means we'd expect to be spending ~3k of our savings. Not saying we should spend much more, but wanted to give some counter to spending 1/3 of our savings.

I am not up-to-date on the Hackfest planning, but I assume LGM+Hackfest=5k is enough? (the 5k would be total cost, regardless of how the money is gathered (our savings or donations))

Perhaps we could include a small budget for "items" type of stuff? Stickers or t-shirts? (even though we may expect/intend to sell the items, it is still a cost initially)

cheers, Johan

Bryce

...

Tav

On Fri, 2015-02-06 at 02:47 -0800, Bryce Harrington wrote:

...

For the past four years our annual donation income has been steady at about $7,000. We have $31,000 saved from past years. I'd like to propose we budget $10,000 for expenses in FY2015.

For the $10,000 I'd further like to propose the following breakdown for categorization:

Item Budget

---

SVG Working Group $2,500 LGM 2015 2,500 Hackfest 2015 2,500 SCALE 250 Other events 500 Funded Development 750 Developer Education 1,000

---

Total $10,000

The one caveat being that targeted fundraising can increase the available amounts. For instance since $409 are raised specifically for the Hackfest, the actual amount spent could be $2,909.

Before we vote on this, any questions or thoughts to consider?

Bryce

---

Dive into the World of Parallel Programming. The Go Parallel Website, sponsored by Intel and developed in partnership with Slashdot Media, is your hub for all things parallel software development, from weekly thought leadership blogs to news, videos, case studies, tutorials and more. Take a look and join the conversation now. http://goparallel.sourceforge.net/ _______________________________________________ Inkscape-board mailing list Inkscape-board@lists.sourceforge.net https://lists.sourceforge.net/lists/listinfo/inkscape-board

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On Sat, Feb 07, 2015 at 08:14:41PM +0100, Johan Engelen wrote:

Shouldn't we include the expect 'income' in this discussion ?

It's not quite so simple. Read below.

In that case, from the past years, we can expect ~$7k (plus perhaps some extra if hackfest PR works). That means we'd expect to be spending ~3k of our savings. Not saying we should spend much more, but wanted to give some counter to spending 1/3 of our savings.

I am not up-to-date on the Hackfest planning, but I assume LGM+Hackfest=5k is enough? (the 5k would be total cost, regardless of how the money is gathered (our savings or donations))

As Tav points out, something in the $10k range would be the target. You may recall the original idea for the hackfest was for it to be self-funded through fundraising. I included $2,500 in our budget from out of our bank account not as the main funding but more to supplement it, in case we don't raise the full amount. So, the budget is set up with the expectation that $7500 (or whatever) will be coming in to cover the remaining costs.

Will we also be getting another $7k on top of this, for the general funds? I examined the donations that came in through the month of January. I've included the data in the attachment, including the memos that were included (someone ran a calendar fundraiser on our behalf!)

You'll note that prior to Jan 17th donations were exclusively going to the General fund, and after Jan 17th they're going almost exclusively to the hackfest. Also, the total amount donated for January is $559 (1/12th of 7500 would be $625, and 1/12th of 7500+7000 would be $1208).

So, the data seems to be saying that all donations are going towards the hackfest right now. We're far from being on track for bringing in the $7500 we'd need for that, even if we kept the fundraising going all year.

Perhaps we could include a small budget for "items" type of stuff? Stickers or t-shirts? (even though we may expect/intend to sell the items, it is still a cost initially)

Hmm, not a bad idea. Maybe we could set aside $500 or so for "To Be Determined Later", which we can use as random expenses and other things come up like items inventory or swag. Then whatever is left unspent we can use for donations to OSUOSL and other organizations.

Bryce