[REFERENDUM] Portland Hackfest Apr 28 - May 3
Your vote is needed on the planned Inkscape Hackfest in Portland, Oregon.
Proposals:
1. Sponsor a hackfest in Portland, Oregon for Apr 28 - May 3. Total cost estimate for 5 to 11 people is roughly $6k to $14k. (Refer to attached proposal document for details)
[ ] a. Yes, sponsor hackfest in Portland, Oregon as proposed. [ ] b. Approve holding a hackfest, but recommend making the following alterations: ____________________________________________________________ [ ] c. Do not approve holding a hackfest in Portland
2. Reimburse using a ranked system similar to 2015. Note this is somewhat less than was allocated for the Leeds hackfest, but expenses are expected to be lower.
[ ] a. Use ranked reimbursement. Long term, high commit developers are sponsored up to a higher maximum than new developers. [ ] b. Use open ended. We'll fully cover all valid expenses incurred by the sponsorees. [ ] c. Other: ____________________________________________________________ [ ] d. Do not reimburse for Portland hackfest expenses
3. Provide an additional $500 lodging stipend for anyone that prefers to make their own lodging arrangements. (I.e. for reasons of age, gender, special needs, or personal preference.)
[ ] a. Yes, permit an additional $500 lodging stipend for any who do not wish to use the group lodging. [ ] b. Yes, but... ________________________________________________________________ [ ] c. Do not provide an additional stipend beyond the standard reimbursement limit.
4. The Inkscape Board sponsors a dinner event, to be funded from the Inkscape general fund (instead of the hackfest fund), for Hackfest attendees and guests.
[ ] a. Yes. Allocate $600 from Inkscape's general fund for a dinner. [ ] b. Yes, but handle funding the dinner in a different way: ________________________________________________________________ [ ] c. No, do not fund a sponsored dinner for the hackfest.
Votes:
1. 2. 3. 4. Bryce Harrington Josh Andler Tavmjong Bah Jon A. Cruz Ted Gould Krzysztof Kosiński Martin Owens
Resolved:
Background:
Past hackfests have provided excellent opportunities for Inkscape developers to meet in person, discuss the project and coordinate work on bug-fixing, feature planning, and other efforts. In the past we've also sought to align the location and time of the event with conferences or groups in the area to permit external collaborations as well. Our experience so far seems to show that we're getting far more tangible benefit out of the internal interactions than the external ones.
Thus, this event will focus more sharply on the hackfest itself, giving us much greater flexibility for time and location.
In the past events, we flexibly let each attendee arrange their own accommodation within an allowed stipend, so as to enable them to find options that best minimize costs. However, our experience has shown this to be unpredictable with sometimes sub-par stays and various levels of hassles making the arrangements and securing reimbursement.
Bryce Harrington has volunteered as event coordinator for the hackfest event.
On Fri, 2017-03-03 at 22:24 -0800, Bryce Harrington wrote:
Your vote is needed on the planned Inkscape Hackfest in Portland, Oregon.
Proposals:
1. Sponsor a hackfest in Portland, Oregon for Apr 28 - May 3. Total cost estimate for 5 to 11 people is roughly $6k to $14k. (Refer to attached proposal document for details)
[X] a. Yes, sponsor hackfest in Portland, Oregon as proposed. [ ] b. Approve holding a hackfest, but recommend making the following alterations: ___________________________________________________________ _ [ ] c. Do not approve holding a hackfest in Portland
2. Reimburse using a ranked system similar to 2015. Note this is somewhat less than was allocated for the Leeds hackfest, but expenses are expected to be lower.
[X] a. Use ranked reimbursement. Long term, high commit developers are sponsored up to a higher maximum than new developers. [ ] b. Use open ended. We'll fully cover all valid expenses incurred by the sponsorees. [ ] c. Other: ___________________________________________________ _________ [ ] d. Do not reimburse for Portland hackfest expenses
3. Provide an additional $500 lodging stipend for anyone that prefers to make their own lodging arrangements. (I.e. for reasons of age, gender, special needs, or personal preference.)
[X] a. Yes, permit an additional $500 lodging stipend for any who do not wish to use the group lodging. [ ] b. Yes, but... _____________________________________________________________ ___ [ ] c. Do not provide an additional stipend beyond the standard reimbursement limit.
4. The Inkscape Board sponsors a dinner event, to be funded from the Inkscape general fund (instead of the hackfest fund), for Hackfest attendees and guests.
[X] a. Yes. Allocate $600 from Inkscape's general fund for a dinner. [ ] b. Yes, but handle funding the dinner in a different way: _______________________________________________________ _________ [ ] c. No, do not fund a sponsored dinner for the hackfest.
Votes:
1. 2. 3. 4. Bryce Harrington Josh Andler Tavmjong Bah Jon A. Cruz Ted Gould Krzysztof Kosiński Martin Owens
Resolved:
Background:
Past hackfests have provided excellent opportunities for Inkscape developers to meet in person, discuss the project and coordinate work on bug-fixing, feature planning, and other efforts. In the past we've also sought to align the location and time of the event with conferences or groups in the area to permit external collaborations as well. Our experience so far seems to show that we're getting far more tangible benefit out of the internal interactions than the external ones.
Thus, this event will focus more sharply on the hackfest itself, giving us much greater flexibility for time and location.
In the past events, we flexibly let each attendee arrange their own accommodation within an allowed stipend, so as to enable them to find options that best minimize costs. However, our experience has shown this to be unpredictable with sometimes sub-par stays and various levels of hassles making the arrangements and securing reimbursement.
Bryce Harrington has volunteered as event coordinator for the hackfest event.
Check out the vibrant tech community on one of the world's most engaging tech sites, SlashDot.org! http://sdm.link/slashdot _______________________________________________ Inkscape-board mailing list Inkscape-board@lists.sourceforge.net https://lists.sourceforge.net/lists/listinfo/inkscape-board
Thanks Tav,
My votes are (a) Yes on all items as well.
Thanks, Bryce
On Sat, Mar 04, 2017 at 11:15:39AM +0100, Tavmjong Bah wrote:
On Fri, 2017-03-03 at 22:24 -0800, Bryce Harrington wrote:
Your vote is needed on the planned Inkscape Hackfest in Portland, Oregon.
Proposals:
1. Sponsor a hackfest in Portland, Oregon for Apr 28 - May 3. Total cost estimate for 5 to 11 people is roughly $6k to $14k. (Refer to attached proposal document for details)
[X] a. Yes, sponsor hackfest in Portland, Oregon as proposed. [ ] b. Approve holding a hackfest, but recommend making the following alterations: ___________________________________________________________ _ [ ] c. Do not approve holding a hackfest in Portland
2. Reimburse using a ranked system similar to 2015. Note this is somewhat less than was allocated for the Leeds hackfest, but expenses are expected to be lower.
[X] a. Use ranked reimbursement. Long term, high commit developers are sponsored up to a higher maximum than new developers. [ ] b. Use open ended. We'll fully cover all valid expenses incurred by the sponsorees. [ ] c. Other: ___________________________________________________ _________ [ ] d. Do not reimburse for Portland hackfest expenses
3. Provide an additional $500 lodging stipend for anyone that prefers to make their own lodging arrangements. (I.e. for reasons of age, gender, special needs, or personal preference.)
[X] a. Yes, permit an additional $500 lodging stipend for any who do not wish to use the group lodging. [ ] b. Yes, but... _____________________________________________________________ ___ [ ] c. Do not provide an additional stipend beyond the standard reimbursement limit.
4. The Inkscape Board sponsors a dinner event, to be funded from the Inkscape general fund (instead of the hackfest fund), for Hackfest attendees and guests.
[X] a. Yes. Allocate $600 from Inkscape's general fund for a dinner. [ ] b. Yes, but handle funding the dinner in a different way: _______________________________________________________ _________ [ ] c. No, do not fund a sponsored dinner for the hackfest.
Votes:
1. 2. 3. 4. Bryce Harrington Josh Andler Tavmjong Bah Jon A. Cruz Ted Gould Krzysztof Kosiński Martin Owens
Resolved:
Background:
Past hackfests have provided excellent opportunities for Inkscape developers to meet in person, discuss the project and coordinate work on bug-fixing, feature planning, and other efforts. In the past we've also sought to align the location and time of the event with conferences or groups in the area to permit external collaborations as well. Our experience so far seems to show that we're getting far more tangible benefit out of the internal interactions than the external ones.
Thus, this event will focus more sharply on the hackfest itself, giving us much greater flexibility for time and location.
In the past events, we flexibly let each attendee arrange their own accommodation within an allowed stipend, so as to enable them to find options that best minimize costs. However, our experience has shown this to be unpredictable with sometimes sub-par stays and various levels of hassles making the arrangements and securing reimbursement.
Bryce Harrington has volunteered as event coordinator for the hackfest event.
Check out the vibrant tech community on one of the world's most engaging tech sites, SlashDot.org! http://sdm.link/slashdot _______________________________________________ Inkscape-board mailing list Inkscape-board@lists.sourceforge.net https://lists.sourceforge.net/lists/listinfo/inkscape-board
On Fri, 2017-03-03 at 22:24 -0800, Bryce Harrington wrote:
Your vote is needed on the planned Inkscape Hackfest in Portland, Oregon.
Proposals:
1. Sponsor a hackfest in Portland, Oregon for Apr 28 - May 3. Total cost estimate for 5 to 11 people is roughly $6k to $14k. (Refer to attached proposal document for details)
[X] a. Yes, sponsor hackfest in Portland, Oregon as proposed. [ ] b. Approve holding a hackfest, but recommend making the following alterations: ___________________________________________________________ _ [ ] c. Do not approve holding a hackfest in Portland
2. Reimburse using a ranked system similar to 2015. Note this is somewhat less than was allocated for the Leeds hackfest, but expenses are expected to be lower.
[X] a. Use ranked reimbursement. Long term, high commit developers are sponsored up to a higher maximum than new developers. [ ] b. Use open ended. We'll fully cover all valid expenses incurred by the sponsorees. [ ] c. Other: ___________________________________________________ _________ [ ] d. Do not reimburse for Portland hackfest expenses
3. Provide an additional $500 lodging stipend for anyone that prefers to make their own lodging arrangements. (I.e. for reasons of age, gender, special needs, or personal preference.)
[ ] a. Yes, permit an additional $500 lodging stipend for any who do not wish to use the group lodging. [X] b. Yes, but... It should be reasonable and close by to the venue. ___ [ ] c. Do not provide an additional stipend beyond the standard reimbursement limit.
4. The Inkscape Board sponsors a dinner event, to be funded from the Inkscape general fund (instead of the hackfest fund), for Hackfest attendees and guests.
[X] a. Yes. Allocate $600 from Inkscape's general fund for a dinner. [ ] b. Yes, but handle funding the dinner in a different way: _______________________________________________________ _________ [ ] c. No, do not fund a sponsored dinner for the hackfest.
Hi guys,
Couple bits of not good news so far.
First, the reservation fell through. Apparently, their reservation system is (still) screwy and someone else had booked two of our days a couple days prior to our reservation but their system hadn't listed it until now.
Second, I've had zero people contact me so far as interested in coming. I know it's the weekend, and maybe people need time to check availability, and it's been only a day's notice... however it's not a good sign.
I'm going to hold off on attempting a re-booking until there's some more tangible interest expressed. I think I can still make it work if there is, although time to do so is growing shorter by the day.
Bryce
On Sat, Mar 04, 2017 at 06:24:13PM -0500, Martin Owens wrote:
On Fri, 2017-03-03 at 22:24 -0800, Bryce Harrington wrote:
Your vote is needed on the planned Inkscape Hackfest in Portland, Oregon.
Proposals:
1. Sponsor a hackfest in Portland, Oregon for Apr 28 - May 3. Total cost estimate for 5 to 11 people is roughly $6k to $14k. (Refer to attached proposal document for details)
[X] a. Yes, sponsor hackfest in Portland, Oregon as proposed. [ ] b. Approve holding a hackfest, but recommend making the following alterations: ___________________________________________________________ _ [ ] c. Do not approve holding a hackfest in Portland
2. Reimburse using a ranked system similar to 2015. Note this is somewhat less than was allocated for the Leeds hackfest, but expenses are expected to be lower.
[X] a. Use ranked reimbursement. Long term, high commit developers are sponsored up to a higher maximum than new developers. [ ] b. Use open ended. We'll fully cover all valid expenses incurred by the sponsorees. [ ] c. Other: ___________________________________________________ _________ [ ] d. Do not reimburse for Portland hackfest expenses
3. Provide an additional $500 lodging stipend for anyone that prefers to make their own lodging arrangements. (I.e. for reasons of age, gender, special needs, or personal preference.)
[ ] a. Yes, permit an additional $500 lodging stipend for any who do not wish to use the group lodging. [X] b. Yes, but... It should be reasonable and close by to the venue. ___ [ ] c. Do not provide an additional stipend beyond the standard reimbursement limit.
4. The Inkscape Board sponsors a dinner event, to be funded from the Inkscape general fund (instead of the hackfest fund), for Hackfest attendees and guests.
[X] a. Yes. Allocate $600 from Inkscape's general fund for a dinner. [ ] b. Yes, but handle funding the dinner in a different way: _______________________________________________________ _________ [ ] c. No, do not fund a sponsored dinner for the hackfest.
Hi Bryce,
Don't Panic!
I'm interested in coming and I didn't think you needed my specific RSVP, but if in any case, here it is!
We can give it until the end of the week to get a number of people, if it's less that four say, would that be a good threshold?
Best Regards, Martin Owens
On Sun, 2017-03-05 at 11:32 -0800, Bryce Harrington wrote:
Hi guys,
Couple bits of not good news so far.
First, the reservation fell through. Apparently, their reservation system is (still) screwy and someone else had booked two of our days a couple days prior to our reservation but their system hadn't listed it until now.
Second, I've had zero people contact me so far as interested in coming. I know it's the weekend, and maybe people need time to check availability, and it's been only a day's notice... however it's not a good sign.
I'm going to hold off on attempting a re-booking until there's some more tangible interest expressed. I think I can still make it work if there is, although time to do so is growing shorter by the day.
Bryce
On Sat, Mar 04, 2017 at 06:24:13PM -0500, Martin Owens wrote:
On Fri, 2017-03-03 at 22:24 -0800, Bryce Harrington wrote:
Your vote is needed on the planned Inkscape Hackfest in Portland, Oregon.
Proposals:
1. Sponsor a hackfest in Portland, Oregon for Apr 28 - May 3. Total cost estimate for 5 to 11 people is roughly $6k to $14k. (Refer to attached proposal document for details)
[X] a. Yes, sponsor hackfest in Portland, Oregon as proposed. [ ] b. Approve holding a hackfest, but recommend making the following alterations: ___________________________________________________________ _ [ ] c. Do not approve holding a hackfest in Portland
2. Reimburse using a ranked system similar to 2015. Note this is somewhat less than was allocated for the Leeds hackfest, but expenses are expected to be lower.
[X] a. Use ranked reimbursement. Long term, high commit developers are sponsored up to a higher maximum than new developers. [ ] b. Use open ended. We'll fully cover all valid expenses incurred by the sponsorees. [ ] c. Other: _______________________________________________ ____ _________ [ ] d. Do not reimburse for Portland hackfest expenses
3. Provide an additional $500 lodging stipend for anyone that prefers to make their own lodging arrangements. (I.e. for reasons of age, gender, special needs, or personal preference.)
[ ] a. Yes, permit an additional $500 lodging stipend for any who do not wish to use the group lodging. [X] b. Yes, but... It should be reasonable and close by to the venue. ___ [ ] c. Do not provide an additional stipend beyond the standard reimbursement limit.
4. The Inkscape Board sponsors a dinner event, to be funded from the Inkscape general fund (instead of the hackfest fund), for Hackfest attendees and guests.
[X] a. Yes. Allocate $600 from Inkscape's general fund for a dinner. [ ] b. Yes, but handle funding the dinner in a different way: ___________________________________________________ ____ _________ [ ] c. No, do not fund a sponsored dinner for the hackfest.
On Sun, 2017-03-05 at 14:41 -0500, Martin Owens wrote:
Hi Bryce,
Don't Panic!
+1
I'm interested in coming and I didn't think you needed my specific RSVP, but if in any case, here it is!
We can give it until the end of the week to get a number of people, if it's less that four say, would that be a good threshold?
I am planning on coming (but still need the wife's sign-off).
Might ping the board members as to who would come to get a quicker idea of attendance. A negative response is as informative as a positive response. Some might not have read the email invite yet.
Tav
On Sun, Mar 05, 2017 at 11:32:51AM -0800, Bryce Harrington wrote:
Hi guys,
Couple bits of not good news so far.
First, the reservation fell through. Apparently, their reservation system is (still) screwy and someone else had booked two of our days a couple days prior to our reservation but their system hadn't listed it until now.
Second, I've had zero people contact me so far as interested in coming. I know it's the weekend, and maybe people need time to check availability, and it's been only a day's notice... however it's not a good sign.
I'm going to hold off on attempting a re-booking until there's some more tangible interest expressed. I think I can still make it work if there is, although time to do so is growing shorter by the day.
Bryce
Reply from the rental company below for reference.
Bryce
------------------------------------------------------------------------
From: Info User <info@...137...> Today at 10:38 AM To: Bryce Harrington
Hi Bryce,
We do appreciate you booking with us but unfortunately there is an issue with your reservation. We have been experiencing problems the past couple of days with Paypal payments not connecting with us in a timely way and blocking our calendar as it should. Rear Break was actually already booked by another guest for April 28-30 and she completed her booking the day before you but I didn't receive the confirmation for hers until yesterday..so it's causing problems for us.
Rear Break is available April 30th through May 4th if that works for you?. We also have our slightly smaller house on the property, Front Break (4 bedrooms and 2 full baths plus two living spaces) and a large upper level of a duplex that sleeps 11 (4 bedrooms 2 full baths and a small loft area) and there is a lower level, called Low Gear, that has 3 bedrooms 1.5 baths. You might consider renting the entire duplex for that timeframe if High Gear and Front Break won't work. All the other houses I mentioned are available for your requested dates.
I'm so sorry about this but let me know what you'd like to do. I am happy to refund you today if you'd like to just pull out of booking with us. But I wanted to let you know about the other options so we can simply make an adjustment to your current booking and get you set up in another place.
Thanks so much,
Whitney Robinson manager
On Sun, Mar 5, 2017 at 9:51 AM, Bryce Harrington <bryceharrington@...134...> wrote:
Hi,
I placed a reservation on the rear break room for Apr 28 - May 3, the payment for which was confirmed through paypal (see attached). However I did not get a confirmation email from your site, and some of the dates are still showing as available in your reservation system; can you send a confirmation? I have a number of people who are going to be making airline reservations to attend an event here, so want to affirm the facility is available.
Thanks, Bryce
participants (3)
-
Bryce Harrington -
Martin Owens -
Tavmjong Bah