On Mon, Mar 25, 2019 at 12:31:46AM +0100, Maren Hachmann wrote:
Am 24.03.19 um 02:07 schrieb Bryce Harrington: The planning for the event isn't fully done yet, and I'm not sure she herself can already estimate how many visitors there will be on that day (and if they care about graphics software, or mostly about ERP and CRM).
She's planning for 2 keynotes, and then 3 tracks (2 with talks, 1 workshop) + exhibition, but it's not ready yet.
It's not going to be a huge event, I think, but we'll only know when the program is public.
Ok, so I'd guestimate 200-500 people or so? Assuming a fraction of that will be interested in Inkscape, for handouts something on the order of 50-200 stickers and other handouts would be adequate. Maybe go for 200 and whatever's extra just have people take to LGM and other events.
I assume that we'll also need handout stuff for LGM itself? If we take care to keep things generic and version-agnostic, it's okay if we have leftovers. There's always going to be a chance to spread it :)
Right. I don't know what's planned for LGM, but the ones I've been to did not have booths, but did have tables out front where you could put stuff like this.
Checking my records, we approved $80 for the hanging banner including hardware and packaging. For one of the earlier SCALE events, we allocated $80 to cover costs for printing stickers, cards, etc. So that'd suggest a budget of about 150-200 €. Does that sound adequate?
- I looked into rollup display banners yesterday. At the print shop I
usually use, the ones that are B1-certified (fire protected, a requirement for many exhibition spaces) cost between 50 and 70 €, depending on the size (200 x 60 or 200 x 85 cm) which depends on the width/height ratio of our template.
Business cards are dead cheap, with 250 in a quality that is explicitly described as 'writeable' coming at 10 €.
100 double-side printed A4 matte 250g/m² Mini-Posters (idea: kbd shortcuts front, tricks and tips and general project info back - but there's no template yet) cost 21 €.
Stickers (20 sheets A4) depend on the material selected, but are around 60 €- I've asked for a sample pack for the materials. I don't think we will need that many, but we could spread them among ourselves, so everyone has a stash to give away at conferences they attend. I don't know how much the ones Chris made cost.
So the amount you are suggesting should be enough, I think.
Ok, this all looks about like I expected number-wise. I can use this to rough up a vote in the next few days. If you get more detail on expected numbers, and it's more than 500 let me know.
But what we felt what we really needed were business cards. Something with the URL we could hand out, and that had whitespace to jot notes on for people. This could be simpler to design than a brochure, and super cheap to print a lot of.
An idea Josh suggested was to find a printer that can print and ship the whole set of materials (stickers, banners, cards, brochures) in one go, so as to minimize the amount of legwork needed on our end to piece-by-piece source stuff. We didn't get into details on that though, so I'm hoping Josh can elaborate on the bug report about this:
- The print shop I usually use for Kielux would be able to print all
materials. They ship each ordered item separately, to any address (in Europe).
While the stickers' black color seems to bleed a bit, so the tiny hairline gaps in the lettering get really very tiny, I have made good experiences with the quality of flyers / business cards / posters.
Customer service is a bit clueless, though. They only know where to click in Adobe Illustrator, so you need to know what you're doing already when ordering there and using FLOSS. Took me some time to learn...
Alright, if everyone else is happy with this, it seems like a decent plan to me. Thanks for gathering all the info.
Bryce