Sorry for forward. I need updated numbers from all three projects, namely:
1.) NAME OF PERSON ATTENDING 2.) ESTIMATED COST FOR TRAVEL
Then, at the event we will sort out more details about reimbursement.
If you want reimbursement, please get me this in the next 24 hours. Inkscapers, is there someone handling this? Dave/OFLB, you put this together before right?
Jon
---------- Forwarded message ---------- From: Louis Desjardins <louis.desjardins@...400...> Date: Mon, Feb 23, 2009 at 8:25 PM Subject: [CREATE] LGM 2009 — Budget and Accommodation — URGENT REQUEST To: Create ML <create@...626...>
To all LGM teams, including LGM people who maybe not member of a team "officially" but who do contribute to LGM's projects, putting oil in the bearings and who qualify for a reimbursement of their travel expanses by the LGM org.
Action 1) Please forward asap (now) the estimated cost for travelling to Montreal for each member of your team who is going to attend. This can be done through a google.doc one contact person from each team can then share with me. Hurry up, please. :-)
Action 2) Please try to evaluate with a reasonable degree of accuracy how many rooms you're going to need at the student residence. This is also urgent.
Reasons for asking:
1) We need to establish the budget with more accuracy than a wild guess. The efforts of quite a few people will then be needed to pump the money in... So we better know the real needs quick.
2) This year, the authorities at the uni residence are ready to give us the same price as 2 years ago, for the same services, which is great, I think. But they ask for a security deposit based on the number of rooms we're going to actually take. I can cope with the deposit but I cannot cope with a loss. So, the closer we are to the reality, the better. For the record, in 2007 I reserved 50 rooms and we ended up renting 47, which was great. If we can be as close to the estimates this year as we were in 2007, we won't lose the deposit. But if we reserve 50 and we rent 30 rooms in the end, we're in for a few hundred bucks of loss which I don't want to spend so stupidly. They are not asking for the moon but their rules have been tightened and it's a reality we have to accept.
So please, act now!
Cheers!
Louis
-- Louis Desjardins Organisateur principal / Main organiser Libre Graphics Meeting 2009 - Montréal www.libregraphicsmeeting.org/2009 +1 514 934 1353 HAE / EDT GMT -5
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