On Mon, Jan 11, 2016 at 07:51:20PM -0800, Bryce Harrington wrote:
Your vote is needed on the planned Inkscape Hackfest for 2016:
Proposals:
Hold the 2016 hackfest in Leeds on Apr 11-14 2016. (Refer to attached proposal document for details).
[ ] a. Yes, hold hackfest in Leeds as proposed [ ] b. Approve holding a hackfest, but recommend making the following alterations: ____________________________________________________________ [ ] c. Do not approve holding a hackfest this year
A.
Reimburse using a ranked system similar to last year, but with increased limits and relaxed contribution requirements, as detailed below.
[ ] a. Use ranked reimbursement. Long term, high commit developers are sponsored up to a higher maximum than new developers. [ ] b. Use open ended. We'll fully cover all valid expenses incurred by the sponsorees. [ ] c. Other: ____________________________________________________________ [ ] d. Do not reimburse for Leeds hackfest 2016 expenses
A.
If a sponsoree does not hit their maximum reimbursement amount for the hackfest itself, can they apply the remainder against LGM expenses?
[ ] Yes. Consider LGM and Hackfest expenses lumped together for purposes of reimbursement. [ ] No. Airfare can be covered by either Hackfest or LGM sponsorship (or split between them), but hotel and food expenses for each event should be handled separately.
Yes
The Inkscape Board sponsors a dinner event, to be funded from the Inkscape general fund (instead of the hackfest fund), for Hackfest attendees and guests.
[ ] Yes. Allocate $600 from Inkscape's general fund for a dinner. [ ] Yes, but handle funding the dinner in a different way: ________________________________________________________________ [ ] No, do not fund a sponsored dinner for the hackfest.
A. Yes
Votes:
Resolved:
Background:
After the success of the 2015 Hackfest, there is strong interest in sponsoring another one in 2016. Last year we co-located the event with LGM, which was convenient for Inkscape developers who wanted to attend LGM; we had a few LGM attendees stop by the hackfest which was nice but perhaps not as critical.
This year's LGM is in London, and in order to achieve similar cross-over benefits this proposal suggests holding it nearby, but not necessarily (expensively) *in* London. Leeds is a short distance and we have an Inkscape developer in proximity who can organize it and handle logistics, so this seems like a sensible locale.
Last year's fundraising brought in an amount well in excess of what we required, and indeed probably enough to cover most or all of the sponsorship for the 2016 hackfest. Due to this, we probably don't need to allocate money from the general fund for this event. Even so, it is intended that we conduct another fundraiser; this will help establish certainty for a 2017 hackfest, and/or might be usable for another smaller (perhaps US-located) hackfest in 2016.
We established limits on the maximum sponsorship amounts last year, in order to ensure spreading the funds widely. However, since we underspent so significantly, and since attendance was below anticipated, this proposal suggests relaxing the requirements and increasing the limits:
- Up to $2500 each for Inkscape developers who have contributed for 3+ years and > 150 commits
- Up to $2000 each for Inkscape developers who have contributed for 2+ years and > 50 commits
- Up to $1500 each for Inkscape developers who have contributed for 1+ year and > 25 commits
- Up to $500 each for any Inkscape contributor listed in AUTHORS file with at least 10 commits by Jan 1, 2016
Alex Valavanis has volunteered as event coordinator for the hackfest event.
Inkscape Hackfest Proposal
Alex Valavanis1,* and Peter Russell2 1Inkscape Developers Team <valavanisalex@...23...> 2The Test People, 5 Albion Place, Leeds LS1 6JL, UK <peter.russell@...124......> Introduction This document outlines a proposed Inkscape Hackfest, to be hosted in Leeds, UK directly prior to the 2016 Libre Graphics Meeting (LGM). The Test People[1] (TTP) will host and sponsor the event by providing a meeting venue and consultation. The following sections describe a proposed outline of the event itself, practicalities for delegates and a tentative cost analysis. Event outline Theme The 2015 Toronto Hackfest provided an excellent opportunity for Inkscape developers to meet in person, to discuss the project and to work collaboratively on bug-fixing and feature development. A number of important decisions were made about the future directions of the project, and accessibility. For the 2016 Hackfest, a theme of “user experience and testing” is proposed, which will provide a focus for collaborative development, and enhance the interaction with our hosts at The Test People.
The Test People Limited (TTP) is an innovative testing solutions and consulting firm providing Performance Engineering, Automation, Test Strategy and Managed Test Services.
TTP hope to take advantage of the Hackfest to provide training opportunities to some of their staff, without intruding too much on the hacking. This will likely take the form of voluntary breakout sessions over the course of the Hackfest, and may include free testing and consultancy. More details to come! Dates The proposed dates[a][b] are Monday 11 to Thurs 14 April, 2016. This will include a half-day social event and the final day will be a half-day session to allow easy travel to London for the LGM. The venue will be available from 0900-1700 on each of the full-day sessions. Agenda Monday 11 April 2016
- Coffee/refreshments
- 20-min welcome presentation (TTP)
- 20-min welcome introduction (Inkscape devs)
- 30-min personal introductions (all delegates - nothing too formal!)
- 1-hour overview of the Inkscape codebase (Inkscape devs)
- 30-min introduction to Testing (TTP)[c] (tbc)
- 30-min Session planning
- Afternoon: Start the hacking! This will include test development, UX improvements and documentation
Tuesday 12 April 2016
- A full day of hacking!
Wednesday 13 April 2016
- Morning: further development session
- Afternoon: social excursion
Thursday 14 April 2016
- A short hacking session
- Final session: 1 hour summarizing the achievements of the Hackfest, and future directions. This will form the basis of future press releases.
- 1300: Hackfest closes
Meeting venue A training room in central Leeds will be provided free of charge by TTP. This will accommodate up to 20 delegates, with 5 seats being reserved for delegates from TTP. A desk with mains power (3-pin UK plug, 230 V) is provided for each delegate. Free Guest WiFi access will be provided.
Two whiteboard walls, a flipchart and an HD projector (VGA/HDMI) are provided.
The venue also includes washroom facilities and a kitchen which can be used for light refreshments. ________________ Social programme A half-day session has been allocated for a social excursion, which will provide a rest-break from intense hacking and an opportunity for general discussion about the project and wider topics. There are a range of low-cost activities available within a ~1-hour travel radius, including:
- The ancient city of York (http://www.visityork.org/)
- UNESCO World Heritage village at Saltaire (http://www.saltairevillage.info/)
- Hiking in the Yorkshire Dales National Park (http://www.yorkshiredales.org.uk/)
- Yorkshire Sculpture Park/Hepworth gallery (http://www.ysp.co.uk/)
- National Media Museum (http://www.nationalmediamuseum.org.uk/)
Practicalities Note that all costs are estimates and reservations should be made ~2 months in advance to ensure the best prices. Location Leeds is a major city in Yorkshire, in the North of England (http://www.visitleeds.co.uk/). It is situated close to the ancient city of York, and the Yorkshire Dales National Park. It is located approximately 175 miles from London, and 40 miles from Manchester, which both have large international airports.
The Hackfest venue is in the pedestrianised city centre of Leeds, and is approximately 10-minutes walk from the rail and bus stations. Transport to Leeds
- Leeds–Bradford airport has direct flights from ~60 European airports: http://www.justtheflight.co.uk/cheap-flights-from-LBA/
- Connecting flights are available to/from outside Europe via Amsterdam Schipol and London Heathrow
- Alternatively, the closest major international airports in the UK are Manchester and London Heathrow
- Transport from Manchester Airport to Leeds: (~$30, 50 min; ~$10 if booked several weeks in advance [1])
- Transport from London: Flight to Heathrow in London means the Piccadilly line (£8/45 mins) to Kings Cross and a train ride to Leeds ($150/2 hour or ~$50 if booked several weeks in advance)
- Paris/Leeds via train: $70 one way, 5 hours, booked far in advance.
The cheapest, least stressful transport option for Hackfest delegates may be to fly in/out of Leeds-Bradford (via London Heathrow or Amsterdam Schipol) or Manchester, rather than flying to London. Train tickets should be booked from Leeds to London at least a month in advance to get a good deal (~70% saving on cost), and note that it may be much cheaper to buy two one-way ("single") tickets rather than a return ticket. Transport within Leeds The city centre is compact, and can be traversed on foot in approximately 20 minutes.
Taxi services (including Uber) are readily available between the Hackfest venue and nearby accommodation for $10 for a 10-minute journey. A day-ticket for local buses will cost approximately $8. Accommodation Indicative costs as follows:
- AirBnB accommodation (entire property) in city centre: $80 pppn
- Ibis budget hotel room, Leeds city centre: from $60 pppn
Cheaper accommodation may also be available in the suburbs of Leeds. Food Leeds is host to numerous restaurants, cafes and fast food outlets. Typical costs
- Burger/Sandwich, snack + soft drink: $8
- Low-cost restaurant meal (e.g., 1-course noodles/curry/pizza + soft drink): $20
- Medium-cost restaurant (e.g., 2-course Spanish/Greek/US + alcoholic drink): $50
Social event Indicative prices:
- Train travel to York: $20
- Train travel to Bradford/Ilkley (Media Museum/Saltaire/Yorkshire Dales): ~$8
- Access to Media Museum/Saltaire/Yorkshire Dales is free of charge
- Access to main museums in York: ~$20-30
Financial summary of sponsorship[d][e] ________________ [1] The Test People has recently merged with another testing consultancy, Centre4 Testing, so by the time of the Hackfest the combined organisation will have a new name. [a]Peter: Forgot to ask about office hours... would the room be available 9-5 or longer hours? [b]9 - 5 I can guarantee, longer may be a possibility depending on who is around. [c]Peter: Feel free to adjust! [d]Peter: If you're able to add notional costs for the room, consultation etc, that would be useful. [e]Can't do this today, sorry
Inkscape Hackfest Proposal
Alex Valavanis1,* and Peter Russell2 1Inkscape Developers Team <valavanisalex@...23...> 2The Test People, 5 Albion Place, Leeds LS1 6JL, UK <peter.russell@...124......> Introduction This document outlines a proposed Inkscape Hackfest, to be hosted in Leeds, UK directly prior to the 2016 Libre Graphics Meeting (LGM). The Test People[1] (TTP) will host and sponsor the event by providing a meeting venue and consultation. The following sections describe a proposed outline of the event itself, practicalities for delegates and a tentative cost analysis. Event outline Theme The 2015 Toronto Hackfest provided an excellent opportunity for Inkscape developers to meet in person, to discuss the project and to work collaboratively on bug-fixing and feature development. A number of important decisions were made about the future directions of the project, and accessibility. For the 2016 Hackfest, a theme of “user experience and testing” is proposed, which will provide a focus for collaborative development, and enhance the interaction with our hosts at The Test People.
The Test People Limited (TTP) is an innovative testing solutions and consulting firm providing Performance Engineering, Automation, Test Strategy and Managed Test Services.
TTP hope to take advantage of the Hackfest to provide training opportunities to some of their staff, without intruding too much on the hacking. This will likely take the form of voluntary breakout sessions over the course of the Hackfest, and may include free testing and consultancy. More details to come! Dates The proposed dates[a][b] are Monday 11 to Thurs 14 April, 2016. This will include a half-day social event and the final day will be a half-day session to allow easy travel to London for the LGM. The venue will be available from 0900-1700 on each of the full-day sessions. Agenda Monday 11 April 2016
- Coffee/refreshments
- 20-min welcome presentation (TTP)
- 20-min welcome introduction (Inkscape devs)
- 30-min personal introductions (all delegates - nothing too formal!)
- 1-hour overview of the Inkscape codebase (Inkscape devs)
- 30-min introduction to Testing (TTP)[c] (tbc)
- 30-min Session planning
- Afternoon: Start the hacking! This will include test development, UX improvements and documentation
Tuesday 12 April 2016
- A full day of hacking!
Wednesday 13 April 2016
- Morning: further development session
- Afternoon: social excursion
Thursday 14 April 2016
- A short hacking session
- Final session: 1 hour summarizing the achievements of the Hackfest, and future directions. This will form the basis of future press releases.
- 1300: Hackfest closes
Meeting venue A training room in central Leeds will be provided free of charge by TTP. This will accommodate up to 20 delegates, with 5 seats being reserved for delegates from TTP. A desk with mains power (3-pin UK plug, 230 V) is provided for each delegate. Free Guest WiFi access will be provided.
Two whiteboard walls, a flipchart and an HD projector (VGA/HDMI) are provided.
The venue also includes washroom facilities and a kitchen which can be used for light refreshments. ________________ Social programme A half-day session has been allocated for a social excursion, which will provide a rest-break from intense hacking and an opportunity for general discussion about the project and wider topics. There are a range of low-cost activities available within a ~1-hour travel radius, including:
- The ancient city of York (http://www.visityork.org/)
- UNESCO World Heritage village at Saltaire (http://www.saltairevillage.info/)
- Hiking in the Yorkshire Dales National Park (http://www.yorkshiredales.org.uk/)
- Yorkshire Sculpture Park/Hepworth gallery (http://www.ysp.co.uk/)
- National Media Museum (http://www.nationalmediamuseum.org.uk/)
Practicalities Note that all costs are estimates and reservations should be made ~2 months in advance to ensure the best prices. Location Leeds is a major city in Yorkshire, in the North of England (http://www.visitleeds.co.uk/). It is situated close to the ancient city of York, and the Yorkshire Dales National Park. It is located approximately 175 miles from London, and 40 miles from Manchester, which both have large international airports.
The Hackfest venue is in the pedestrianised city centre of Leeds, and is approximately 10-minutes walk from the rail and bus stations. Transport to Leeds
- Leeds–Bradford airport has direct flights from ~60 European airports: http://www.justtheflight.co.uk/cheap-flights-from-LBA/
- Connecting flights are available to/from outside Europe via Amsterdam Schipol and London Heathrow
- Alternatively, the closest major international airports in the UK are Manchester and London Heathrow
- Transport from Manchester Airport to Leeds: (~$30, 50 min; ~$10 if booked several weeks in advance [1])
- Transport from London: Flight to Heathrow in London means the Piccadilly line (£8/45 mins) to Kings Cross and a train ride to Leeds ($150/2 hour or ~$50 if booked several weeks in advance)
- Paris/Leeds via train: $70 one way, 5 hours, booked far in advance.
The cheapest, least stressful transport option for Hackfest delegates may be to fly in/out of Leeds-Bradford (via London Heathrow or Amsterdam Schipol) or Manchester, rather than flying to London. Train tickets should be booked from Leeds to London at least a month in advance to get a good deal (~70% saving on cost), and note that it may be much cheaper to buy two one-way ("single") tickets rather than a return ticket. Transport within Leeds The city centre is compact, and can be traversed on foot in approximately 20 minutes.
Taxi services (including Uber) are readily available between the Hackfest venue and nearby accommodation for $10 for a 10-minute journey. A day-ticket for local buses will cost approximately $8. Accommodation Indicative costs as follows:
- AirBnB accommodation (entire property) in city centre: $80 pppn
- Ibis budget hotel room, Leeds city centre: from $60 pppn
Cheaper accommodation may also be available in the suburbs of Leeds. Food Leeds is host to numerous restaurants, cafes and fast food outlets. Typical costs
- Burger/Sandwich, snack + soft drink: $8
- Low-cost restaurant meal (e.g., 1-course noodles/curry/pizza + soft drink): $20
- Medium-cost restaurant (e.g., 2-course Spanish/Greek/US + alcoholic drink): $50
Social event Indicative prices:
- Train travel to York: $20
- Train travel to Bradford/Ilkley (Media Museum/Saltaire/Yorkshire Dales): ~$8
- Access to Media Museum/Saltaire/Yorkshire Dales is free of charge
- Access to main museums in York: ~$20-30
Financial summary of sponsorship[d][e] ________________ [1] The Test People has recently merged with another testing consultancy, Centre4 Testing, so by the time of the Hackfest the combined organisation will have a new name. [a]Peter: Forgot to ask about office hours... would the room be available 9-5 or longer hours? [b]9 - 5 I can guarantee, longer may be a possibility depending on who is around. [c]Peter: Feel free to adjust! [d]Peter: If you're able to add notional costs for the room, consultation etc, that would be useful. [e]Can't do this today, sorry
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