5 Jan
2023
5 Jan
'23
5:40 p.m.
a
--
Mc
On 1/3/23 20:59, doctormo@gmail.com wrote:
> I think you forgot the a/b/c bit of the vote and the question.
>
> I'll add it here:
>
> Budget a maximum of 20,000 euros to fund the travel and location of the
> developer team's requested hackfest in Germany for 2023 to be organised
> by René and Pono?
>
> a) Approve this budget
> b) Disapprove this budget
> c) Alternative
>
> .
>
> I vote a.
>
> Best Regards, Martin Owens
>
> On Tue, 2023-01-03 at 16:51 +0000, C R wrote:
>> Background
>>
>> In the past, Inkscape has chosen to fund Hackfest costs, including
>> venue, hotel, and travel expenses.
>>
>> Proposal
>> This year's Hackfest in Bensberg has an estimated cost requirement of
>> up to 20000 € for 10 attendees.
>> Cost calculation
>> The fee per attendee is 837 € and is due on the last day of the
>> event, payable via debit or credit card (VISA, Mastercard). A billing
>> address needs to be provided in advance.
>> hotel room incl. breakfast 127 € x 4 days = 508 €
>> catering service (days 1-4) 70 € x 4 days = 280 €
>> catering service (day 5) 49 € x 1 day = 49 €
>> -------------------------------------------- 837 €
>> 837*10(attendees)= 8370 €
>> One attendee (RdH) needs to pay the additional fee for the meeting
>> room.
>> meeting room (days 1-5) 180 € x 5 days = 900 €
>> An additional 730€ is requested to be used to cover any unexpected
>> expenses, the full balance to be returned if none arise.
>>
>> In the past, the project has also offered reimbursement of up to
>> 1000€ in travel expenses, to be reimbursed to each attendee upon
>> submitting of travel receipts.
>>
>> Note that there is no per-diem, as all expenses are included with the
>> accommodations. Please see this wiki for more information:
>> https://wiki.inkscape.org/wiki/Hackfest2023_Bensberg
>>
>> Thus,
>> Funds requested for Hotel
>>
>> The vote is for 10,000.00€ in funds to be allocated up-front with the
>> expectation that receipts for rooms, venue, and any remaining balance
>> will be returned upon conclusion of the event.
>>
>> Up to a further 10,000.00€ in travel expenses, to be reimbursed after
>> the event, under SFC's net30 (days) reimbursement policy, to be
>> refunded to attendees upon submitting receipts for these expenses to
>> SFC.
>> Pono will be the point of contact for any SFC reimbursement issues.
>>
>> Total: (up to) 20,000.00€
>>
>> Timeline
>> Proposed: 2023-01-03
>> Closes: 2023-01-11
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