VOTE: Hackfest2023 Bensberg Funding
*Background*
In the past, Inkscape has chosen to fund Hackfest costs, including venue, hotel, and travel expenses.
*Proposal* This year's Hackfest in Bensberg has an estimated cost requirement of up to *20000 € for 10 attendees*. Cost calculation
The fee per attendee is 837 € and is due on the last day of the event, payable via debit or credit card (VISA, Mastercard). A billing address needs to be provided in advance.
hotel room incl. breakfast 127 € x 4 days = 508 € catering service (days 1-4) 70 € x 4 days = 280 € catering service (day 5) 49 € x 1 day = 49 € -------------------------------------------- 837 €
837*10(attendees)= *8370 €*
One attendee (RdH) needs to pay the additional fee for the meeting room.
meeting room (days 1-5) 180 € x 5 days = *900 €*
An additional *730**€* is requested to be used to cover any unexpected expenses, the full balance to be returned if none arise.
In the past, the project has also offered reimbursement of up to 1000€ in travel expenses, to be reimbursed to each attendee upon submitting of travel receipts.
Note that there is no per-diem, as all expenses are included with the accommodations. Please see this wiki for more information: https://wiki.inkscape.org/wiki/Hackfest2023_Bensberg
Thus, Funds requested for Hotel
The vote is for *10,000.00€* in funds to be allocated *up-front* with the expectation that *receipts for rooms, venue, and any remaining balance will be returned* upon conclusion of the event.
Up to a further *10,000.00**€ *in travel expenses, to be reimbursed after the event, under SFC's net30 (days) reimbursement policy, to be refunded to attendees upon submitting receipts for these expenses to SFC. Pono will be the point of contact for any SFC reimbursement issues.
Total: (up to) *20,000.00**€*
*Timeline* Proposed: 2023-01-03 Closes: 2023-01-11
I think you forgot the a/b/c bit of the vote and the question.
I'll add it here:
Budget a maximum of 20,000 euros to fund the travel and location of the developer team's requested hackfest in Germany for 2023 to be organised by René and Pono?
a) Approve this budget b) Disapprove this budget c) Alternative
.
I vote a.
Best Regards, Martin Owens
On Tue, 2023-01-03 at 16:51 +0000, C R wrote:
Background
In the past, Inkscape has chosen to fund Hackfest costs, including venue, hotel, and travel expenses.
Proposal This year's Hackfest in Bensberg has an estimated cost requirement of up to 20000 € for 10 attendees. Cost calculation The fee per attendee is 837 € and is due on the last day of the event, payable via debit or credit card (VISA, Mastercard). A billing address needs to be provided in advance. hotel room incl. breakfast 127 € x 4 days = 508 € catering service (days 1-4) 70 € x 4 days = 280 € catering service (day 5) 49 € x 1 day = 49 € -------------------------------------------- 837 € 837*10(attendees)= 8370 € One attendee (RdH) needs to pay the additional fee for the meeting room. meeting room (days 1-5) 180 € x 5 days = 900 € An additional 730€ is requested to be used to cover any unexpected expenses, the full balance to be returned if none arise.
In the past, the project has also offered reimbursement of up to 1000€ in travel expenses, to be reimbursed to each attendee upon submitting of travel receipts.
Note that there is no per-diem, as all expenses are included with the accommodations. Please see this wiki for more information: https://wiki.inkscape.org/wiki/Hackfest2023_Bensberg
Thus, Funds requested for Hotel
The vote is for 10,000.00€ in funds to be allocated up-front with the expectation that receipts for rooms, venue, and any remaining balance will be returned upon conclusion of the event.
Up to a further 10,000.00€ in travel expenses, to be reimbursed after the event, under SFC's net30 (days) reimbursement policy, to be refunded to attendees upon submitting receipts for these expenses to SFC. Pono will be the point of contact for any SFC reimbursement issues.
Total: (up to) 20,000.00€
Timeline Proposed: 2023-01-03 Closes: 2023-01-11 _______________________________________________ Inkscape Board of Directors mailing list -- inkscape-board@lists.inkscape.org To unsubscribe send an email to inkscape-board-leave@lists.inkscape.org
Thanks. I knew I forgot something! Cheers. I vote A.
On Tue, Jan 3, 2023 at 7:59 PM doctormo@gmail.com wrote:
I think you forgot the a/b/c bit of the vote and the question.
I'll add it here:
Budget a maximum of 20,000 euros to fund the travel and location of the developer team's requested hackfest in Germany for 2023 to be organised by René and Pono?
a) Approve this budget b) Disapprove this budget c) Alternative
.
I vote a.
Best Regards, Martin Owens
On Tue, 2023-01-03 at 16:51 +0000, C R wrote:
Background
In the past, Inkscape has chosen to fund Hackfest costs, including venue, hotel, and travel expenses.
Proposal This year's Hackfest in Bensberg has an estimated cost requirement of up to 20000 € for 10 attendees. Cost calculation The fee per attendee is 837 € and is due on the last day of the event, payable via debit or credit card (VISA, Mastercard). A billing address needs to be provided in advance. hotel room incl. breakfast 127 € x 4 days = 508 € catering service (days 1-4) 70 € x 4 days = 280 € catering service (day 5) 49 € x 1 day = 49 € -------------------------------------------- 837 € 837*10(attendees)= 8370 € One attendee (RdH) needs to pay the additional fee for the meeting room. meeting room (days 1-5) 180 € x 5 days = 900 € An additional 730€ is requested to be used to cover any unexpected expenses, the full balance to be returned if none arise.
In the past, the project has also offered reimbursement of up to 1000€ in travel expenses, to be reimbursed to each attendee upon submitting of travel receipts.
Note that there is no per-diem, as all expenses are included with the accommodations. Please see this wiki for more information: https://wiki.inkscape.org/wiki/Hackfest2023_Bensberg
Thus, Funds requested for Hotel
The vote is for 10,000.00€ in funds to be allocated up-front with the expectation that receipts for rooms, venue, and any remaining balance will be returned upon conclusion of the event.
Up to a further 10,000.00€ in travel expenses, to be reimbursed after the event, under SFC's net30 (days) reimbursement policy, to be refunded to attendees upon submitting receipts for these expenses to SFC. Pono will be the point of contact for any SFC reimbursement issues.
Total: (up to) 20,000.00€
Timeline Proposed: 2023-01-03 Closes: 2023-01-11 _______________________________________________ Inkscape Board of Directors mailing list -- inkscape-board@lists.inkscape.org To unsubscribe send an email to inkscape-board-leave@lists.inkscape.org
I vote A.
Cheers, Josh
On Tue, Jan 3, 2023 at 12:24 PM C R cajhne@gmail.com wrote:
Thanks. I knew I forgot something! Cheers. I vote A.
On Tue, Jan 3, 2023 at 7:59 PM doctormo@gmail.com wrote:
I think you forgot the a/b/c bit of the vote and the question.
I'll add it here:
Budget a maximum of 20,000 euros to fund the travel and location of the developer team's requested hackfest in Germany for 2023 to be organised by René and Pono?
a) Approve this budget b) Disapprove this budget c) Alternative
.
I vote a.
Best Regards, Martin Owens
On Tue, 2023-01-03 at 16:51 +0000, C R wrote:
Background
In the past, Inkscape has chosen to fund Hackfest costs, including venue, hotel, and travel expenses.
Proposal This year's Hackfest in Bensberg has an estimated cost requirement of up to 20000 € for 10 attendees. Cost calculation The fee per attendee is 837 € and is due on the last day of the event, payable via debit or credit card (VISA, Mastercard). A billing address needs to be provided in advance. hotel room incl. breakfast 127 € x 4 days = 508 € catering service (days 1-4) 70 € x 4 days = 280 € catering service (day 5) 49 € x 1 day = 49 € -------------------------------------------- 837 € 837*10(attendees)= 8370 € One attendee (RdH) needs to pay the additional fee for the meeting room. meeting room (days 1-5) 180 € x 5 days = 900 € An additional 730€ is requested to be used to cover any unexpected expenses, the full balance to be returned if none arise.
In the past, the project has also offered reimbursement of up to 1000€ in travel expenses, to be reimbursed to each attendee upon submitting of travel receipts.
Note that there is no per-diem, as all expenses are included with the accommodations. Please see this wiki for more information: https://wiki.inkscape.org/wiki/Hackfest2023_Bensberg
Thus, Funds requested for Hotel
The vote is for 10,000.00€ in funds to be allocated up-front with the expectation that receipts for rooms, venue, and any remaining balance will be returned upon conclusion of the event.
Up to a further 10,000.00€ in travel expenses, to be reimbursed after the event, under SFC's net30 (days) reimbursement policy, to be refunded to attendees upon submitting receipts for these expenses to SFC. Pono will be the point of contact for any SFC reimbursement issues.
Total: (up to) 20,000.00€
Timeline Proposed: 2023-01-03 Closes: 2023-01-11 _______________________________________________ Inkscape Board of Directors mailing list -- inkscape-board@lists.inkscape.org To unsubscribe send an email to inkscape-board-leave@lists.inkscape.org
Inkscape Board of Directors mailing list -- inkscape-board@lists.inkscape.org To unsubscribe send an email to inkscape-board-leave@lists.inkscape.org
That makes it unanimous! The motion passes.
Thanks all!
On Fri, Jan 6, 2023, 19:05 Josh Andler scislac@gmail.com wrote:
I vote A.
Cheers, Josh
On Tue, Jan 3, 2023 at 12:24 PM C R cajhne@gmail.com wrote:
Thanks. I knew I forgot something! Cheers. I vote A.
On Tue, Jan 3, 2023 at 7:59 PM doctormo@gmail.com wrote:
I think you forgot the a/b/c bit of the vote and the question.
I'll add it here:
Budget a maximum of 20,000 euros to fund the travel and location of the developer team's requested hackfest in Germany for 2023 to be organised by René and Pono?
a) Approve this budget b) Disapprove this budget c) Alternative
.
I vote a.
Best Regards, Martin Owens
On Tue, 2023-01-03 at 16:51 +0000, C R wrote:
Background
In the past, Inkscape has chosen to fund Hackfest costs, including venue, hotel, and travel expenses.
Proposal This year's Hackfest in Bensberg has an estimated cost requirement of up to 20000 € for 10 attendees. Cost calculation The fee per attendee is 837 € and is due on the last day of the event, payable via debit or credit card (VISA, Mastercard). A billing address needs to be provided in advance. hotel room incl. breakfast 127 € x 4 days = 508 € catering service (days 1-4) 70 € x 4 days = 280 € catering service (day 5) 49 € x 1 day = 49 € -------------------------------------------- 837 € 837*10(attendees)= 8370 € One attendee (RdH) needs to pay the additional fee for the meeting room. meeting room (days 1-5) 180 € x 5 days = 900 € An additional 730€ is requested to be used to cover any unexpected expenses, the full balance to be returned if none arise.
In the past, the project has also offered reimbursement of up to 1000€ in travel expenses, to be reimbursed to each attendee upon submitting of travel receipts.
Note that there is no per-diem, as all expenses are included with the accommodations. Please see this wiki for more information: https://wiki.inkscape.org/wiki/Hackfest2023_Bensberg
Thus, Funds requested for Hotel
The vote is for 10,000.00€ in funds to be allocated up-front with the expectation that receipts for rooms, venue, and any remaining balance will be returned upon conclusion of the event.
Up to a further 10,000.00€ in travel expenses, to be reimbursed after the event, under SFC's net30 (days) reimbursement policy, to be refunded to attendees upon submitting receipts for these expenses to SFC. Pono will be the point of contact for any SFC reimbursement issues.
Total: (up to) 20,000.00€
Timeline Proposed: 2023-01-03 Closes: 2023-01-11 _______________________________________________ Inkscape Board of Directors mailing list -- inkscape-board@lists.inkscape.org To unsubscribe send an email to inkscape-board-leave@lists.inkscape.org
Inkscape Board of Directors mailing list -- inkscape-board@lists.inkscape.org To unsubscribe send an email to inkscape-board-leave@lists.inkscape.org
I vote A.
Tav
----- Original Message ----- | From: doctormo@gmail.com | To: "C R" cajhne@gmail.com, "Inkscape Board" inkscape-board@lists.inkscape.org | Sent: Tuesday, January 3, 2023 8:59:33 PM | Subject: [Inkscape-board] Re: VOTE: Hackfest2023 Bensberg Funding | | I think you forgot the a/b/c bit of the vote and the question. | | I'll add it here: | | Budget a maximum of 20,000 euros to fund the travel and location of | the | developer team's requested hackfest in Germany for 2023 to be | organised | by René and Pono? | | a) Approve this budget | b) Disapprove this budget | c) Alternative | | . | | I vote a. | | Best Regards, Martin Owens | | On Tue, 2023-01-03 at 16:51 +0000, C R wrote: | > Background | > | > In the past, Inkscape has chosen to fund Hackfest costs, including | > venue, hotel, and travel expenses. | > | > Proposal | > This year's Hackfest in Bensberg has an estimated cost requirement | > of | > up to 20000 € for 10 attendees. | > Cost calculation | > The fee per attendee is 837 € and is due on the last day of the | > event, payable via debit or credit card (VISA, Mastercard). A | > billing | > address needs to be provided in advance. | > hotel room incl. breakfast 127 € x 4 days = 508 € | > catering service (days 1-4) 70 € x 4 days = 280 € | > catering service (day 5) 49 € x 1 day = 49 € | > -------------------------------------------- 837 € | > 837*10(attendees)= 8370 € | > One attendee (RdH) needs to pay the additional fee for the meeting | > room. | > meeting room (days 1-5) 180 € x 5 days = 900 € | > An additional 730€ is requested to be used to cover any unexpected | > expenses, the full balance to be returned if none arise. | > | > In the past, the project has also offered reimbursement of up to | > 1000€ in travel expenses, to be reimbursed to each attendee upon | > submitting of travel receipts. | > | > Note that there is no per-diem, as all expenses are included with | > the | > accommodations. Please see this wiki for more information: | > https://wiki.inkscape.org/wiki/Hackfest2023_Bensberg | > | > Thus, | > Funds requested for Hotel | > | > The vote is for 10,000.00€ in funds to be allocated up-front with | > the | > expectation that receipts for rooms, venue, and any remaining | > balance | > will be returned upon conclusion of the event. | > | > Up to a further 10,000.00€ in travel expenses, to be reimbursed | > after | > the event, under SFC's net30 (days) reimbursement policy, to be | > refunded to attendees upon submitting receipts for these expenses | > to | > SFC. | > Pono will be the point of contact for any SFC reimbursement issues. | > | > Total: (up to) 20,000.00€ | > | > Timeline | > Proposed: 2023-01-03 | > Closes: 2023-01-11 | > _______________________________________________ | > Inkscape Board of Directors mailing list -- | > inkscape-board@lists.inkscape.org | > To unsubscribe send an email to | > inkscape-board-leave@lists.inkscape.org | _______________________________________________ | Inkscape Board of Directors mailing list -- | inkscape-board@lists.inkscape.org | To unsubscribe send an email to | inkscape-board-leave@lists.inkscape.org |
a
Vote A.
A couple of notes though: I'm a bit worried that $1000 isn't going to be enough for non-Europeans to be able to make it. We can try it and amend it if it becomes a problem, but I think PLC members should be aware that we may need to fix that. I haven't looked for those dates, but my last tickets to Europe have all been over $1000. I think we need a "process" for saying that you're going to attend. I'd just suggest that folks email RdH, he verifies that they're Inkscape developers and sends their name to Pono (as I don't think Pono can really verify that) to help with reimbursement or purchase of tickets. We should also be explicit with the requirements to attend so that people are aware it is based on contributing to the project not a personal invitation. Also, we should set a deadline for emailing RdH. I'm guessing that people can take an Uber or something similar from the airport/train station to the venue? It isn't explicit, but more just thinking about costs and whether the ground transportation is expensive. Hoping there is something reasonable there. Again we can amend, but just trying to get ahead of it. Cool, excited to see this happening! Ted On Jan 3 2023, at 10:51 am, C R cajhne@gmail.com wrote:
Background
In the past, Inkscape has chosen to fund Hackfest costs, including venue, hotel, and travel expenses.
Proposal This year's Hackfest in Bensberg has an estimated cost requirement of up to 20000 € for 10 attendees. Cost calculation The fee per attendee is 837 € and is due on the last day of the event, payable via debit or credit card (VISA, Mastercard). A billing address needs to be provided in advance.
hotel room incl. breakfast 127 € x 4 days = 508 € catering service (days 1-4) 70 € x 4 days = 280 € catering service (day 5) 49 € x 1 day = 49 € -------------------------------------------- 837 € 837*10(attendees)= 8370 € One attendee (RdH) needs to pay the additional fee for the meeting room.
meeting room (days 1-5) 180 € x 5 days = 900 € An additional 730€ is requested to be used to cover any unexpected expenses, the full balance to be returned if none arise.
In the past, the project has also offered reimbursement of up to 1000€ in travel expenses, to be reimbursed to each attendee upon submitting of travel receipts.
Note that there is no per-diem, as all expenses are included with the accommodations. Please see this wiki for more information: https://wiki.inkscape.org/wiki/Hackfest2023_Bensberg
Thus, Funds requested for Hotel
The vote is for 10,000.00€ in funds to be allocated up-front with the expectation that receipts for rooms, venue, and any remaining balance will be returned upon conclusion of the event.
Up to a further 10,000.00€ in travel expenses, to be reimbursed after the event, under SFC's net30 (days) reimbursement policy, to be refunded to attendees upon submitting receipts for these expenses to SFC. Pono will be the point of contact for any SFC reimbursement issues.
Total: (up to) 20,000.00€
Timeline Proposed: 2023-01-03 Closes: 2023-01-11
Inkscape Board of Directors mailing list -- inkscape-board@lists.inkscape.org To unsubscribe send an email to inkscape-board-leave@lists.inkscape.org
participants (6)
-
C R -
doctormo＠gmail.com -
Josh Andler -
Marc Jeanmougin -
tavmjong＠free.fr -
Ted Gould