Resolution: ----------- Reimburse Maren Hachmann up to a limit of 200 € the cost of producing and shipping materials to supply a booth Inkscape will be hosting in Saarbrücken in association with our attendance at LGM and a hackfest.
Approved materials include business cards, stickers, one rollup banner, and packaging and shipping of these items to the event. Some leeway is granted for covering items of a similar nature, such as handout literature or other minor booth decorations for example, but include an explanation of their booth purpose.
Receipts or invoices for each item and shipping charge should be collected and submitted to SFC according to their reimbursement policy:
https://sfconservancy.org/projects/policies/conservancy-travel-policy.html
Proposal: --------- A majority vote of the current board members is required for the following matter.
Reimburse Maren Hachmann up to a limit of 200 € the cost of producing materials to supply a booth Inkscape will be hosting in Saarbrücken in association with our attendance at LGM and a hackfest.
- [ ] a. Yes, reimburse Maren Hachmann up to 200 €. - [ ] b. No - [ ] c. Other: ____________________
Votes: ------
| Board Member | 1. | | -------------------- |:--:| | Bryce Harrington | a. | | Josh Andler | a. | | Tavmjong Bah | a. | | Ted Gould | a. | | Martin Owens | | | Marc Jeanmougin | a. | | Chris Rogers | a. |
Background: ----------- Following the SCaLE event, we brainstormed ways to improve our conference booth presence:
https://gitlab.com/inkscape/vectors/general/issues/111
We will have another booth opportunity, associated with our next hackfest in Saarbrücken. We expect this may be a smaller event, and thus may be an excellent opportunity to experiment with new designs. A gitlab issue for tracking the materials to procure, and designs under development is at:
https://gitlab.com/inkscape/vectors/general/issues/112
The rollup banner will be a copy of the one made for SCALE, to be kept in Europe for events located there. The original banner was printed for about $80 (apprx 72 €), and we estimate the cost of printing a B1-certified banner to run 50 - 70 € depending on size.
For a previous SCALE event, we had budgeted $80 for hand-out materials including mini-stickers and mini-cards.
Estimates for basic business cards are about 10 € for 250, but we intend to go a bit upscale so are budgeting 20 €.
Stickers (20 sheets A4) are estimated as 60 €, which should cover the event needs with some left over for future events.
Materials will be shipped to Tobias Ellinghaus' workplace in Saarbrüken. He is our local contact for the event and will hold the materials for us until the event takes place. We don't have an estimate for the shipping costs but are budgeting 20 €.
30 € will be budgeted for printing of additional literature or handouts, or to cover cost overages in any of the above items.
Leftover items will also be used as give-aways at the LGM conference. Remaining items will be retained by Inkscape attendees to distribute at future events at their prerogative.
| Item | Estimate | | --------------- | :------: | | Rollup banner | 80 € | | Stickers | 60 € | | Business cards | 10 € | | Shipping | 20 € | | Other | 30 € | | --------------- | -------- | | Total: | 200 € |
Maren Hachmann will be responsible for coordinating the printing and shipping, and thus will be the authorized reimbursee for this.