Voting is needed on funding for sponsorship of attendees at the Kiel Hackfest planned for fall 2018.
Proposal: --------- 1. Travel Sponsorship to Kiel Germany.
- [ ] a. Reimburse specific attendees listed below for up to a flat amount of $2000 per person. - [ ] b. Reimburse using the ranked system used for the previous hackfest in Boston. - [ ] c. Reimburse with open ended limits to extent permitted by Software Conservancy policy. - [ ] d. Other: _______ - [ ] e. No, do not fund.
2. Board-sponsored Dinner. The Inkscape Board will fund a dinner out for Hackfest attendees and their guests. An estimated 15 people averaging 30 € each gives a budget of € 450.
- [ ] a. Yes, for estimated cost of up to € 450. - [ ] b. Recommend a change: ___________ - [ ] c. No, do not fund.
3. Refreshments. Maren will ensure there are snacks and beverages, and procure other incidentals as needed for attendees. An estimate of 12 attendees * 5 days * 5 € suggests a budget of 300 €.
- [ ] a. Authorize reimbursement of up to 300 € to Maren Hachmann for snacks, beverages, and other incidentals relating to the event hosting. - [ ] b. Authorize a different amount: _______ - [ ] c. Do not authorize reimbursement for refreshments
Potential Attendees: -------------------- - Tavmjong Bah - Maren Hachmann - Martin Owens - Thomas Holder - Christopher Rogers - Marc Jeanmougin - Jabier Arraiza - Mihaela Jurković - Max Gaukler - Krzysztof Kosiński - Patrick "Ede_123" Storz - Jürgen Weigert
Email addresses for the above individuals are available from Maren Hachmann <maren@...92...>.
Votes: ------
| Board Member | 1. | 2. | 3. | | -------------------- |:--:|:--:|:--:| | Bryce Harrington | | | | | Josh Andler | | | | | Tavmjong Bah | | | | | Ted Gould | | | | | Martin Owens | | | | | Marc Jeanmougin | | | | | Chris Rogers | | | |
Resolution: -----------
Background: -----------
As discussed in recent board meetings, we'd like to make this event more convenient for a wider diversity of people, particularly including newer members of our community and those who contribute to the project in areas other than coding. For past events we've used a ranked system that establishes caps based on length of involvement and quantification of contributions, which could potentially inhibit these two groups. Instead, it is proposed that we use a simpler flat cap of $2000.
The Conservancy has asked to know the names and email addresses of approved attendees. Many people do not yet know for certain if they can attend or if so for how long, but the list shows people who have expressed that they *might* be able to attend. This vote will authorize travel reimbursement for the if they do choose to come. Some of these people are local, or will have travel paid for by other entities, or will only need to travel within Europe, so we expect that most attendees will require less than the $2000 cap. The venue can comfortably hold 12 people, so we are trying to ensure we have about that number of attendees. We may want to recruit alternates if people on the above list won't be able to come. Thus the list of people should be considered preliminary.
Further details about the hackfest are available from http://wiki.inkscape.org/wiki/index.php/Hackfest2018_Kiel