Vote: Inkscape Summit Nuremberg 2025
Dear all,
==== Background ====
By popular request, I'm organizing another Inkscape summit in Nuremberg, Germany from Friday, May 23 to Wednesday, May 28; it's in the week of LGM (near Nuremberg Central Station, May 28 - May 31).
Eligible to attend are all Inkscape members as defined by the Membership policy.
In the past, Inkscape has chosen to fund conference costs, including venue, hotel, and travel expenses. More details: https://office.inkscape.org/nextcloud/index.php/s/qPNibLwCAbwpJ8a
The budget covers a total of 15 participants for our own event (4 full days) and hotel costs during LGM. Until now, I've received 8 registrations; the list of participants already makes me optimistic for a productive summit - although I do hope that a few more participants will still follow!
The summit has an estimated cost requirement of 15,000€ for up to 15 participants.
Maximum costs for 16 participants, including full-board meals (5 nights), conference room (4 days) during the summit: 13,000€. (Based on the offers I have received so far, it will be closer to 9,000€)
Hotel cost for 16 participants, including breakfast, during LGM (4 nights): 5,000€
Official Inkscape Dinner: 500€
In the past, the project has also offered reimbursement of up to 1000€ in travel / visa expenses, to be reimbursed to each attendee upon submitting of travel receipts. Note that there is no per-diem, as all expenses are included with the accommodations. Attendees are asked to choose economical means of transport as per SFC policy. As requested on the last vote, I'm increasing the limit to 1,200€.
The vote is for 18,500.00€ in funds to be allocated up-front with the expectation that receipts for rooms, venue, and any remaining balance will be returned upon conclusion of the event. Up to a further 15,000.00€ in travel expenses, to be reimbursed after the event, under SFC’s net30 (days) reimbursement policy, to be refunded to attendees upon submitting receipts for these expenses to SFC. (Note that travel will be significantly cheaper for most participants). If possible, it would be nice if SFC could again book the flights directly.
(For reference: https://alpha.inkscape.org/board/referendums/resolutions/2023_Hackfest_Bensb...)
==== Ballot ====
Budget a maximum of 33,500€ for the Nuremberg Inkscape Summit, organized by Jonathan.
a) Approve this budget
b) Disapprove this budget
c) Alternative
Best,
Jonathan
I vote A.
Although some remote participation contingencies would have been welcome, I understand that they are not the first priority.
Martin,
On Wed, 2025-02-05 at 14:04 +0100, Jonathan Neuhauser wrote:
Dear all,
==== Background ====
By popular request, I'm organizing another Inkscape summit in Nuremberg, Germany from Friday, May 23 to Wednesday, May 28; it's in the week of LGM (near Nuremberg Central Station, May 28 - May 31).
Eligible to attend are all Inkscape members as defined by the Membership policy.
In the past, Inkscape has chosen to fund conference costs, including venue, hotel, and travel expenses. More details: https://office.inkscape.org/nextcloud/index.php/s/qPNibLwCAbwpJ8a
The budget covers a total of 15 participants for our own event (4 full days) and hotel costs during LGM. Until now, I've received 8 registrations; the list of participants already makes me optimistic for a productive summit - although I do hope that a few more participants will still follow!
The summit has an estimated cost requirement of 15,000€ for up to 15 participants.
Maximum costs for 16 participants, including full-board meals (5 nights), conference room (4 days) during the summit: 13,000€. (Based on the offers I have received so far, it will be closer to 9,000€)
Hotel cost for 16 participants, including breakfast, during LGM (4 nights): 5,000€
Official Inkscape Dinner: 500€
In the past, the project has also offered reimbursement of up to 1000€ in travel / visa expenses, to be reimbursed to each attendee upon submitting of travel receipts. Note that there is no per-diem, as all expenses are included with the accommodations. Attendees are asked to choose economical means of transport as per SFC policy. As requested on the last vote, I'm increasing the limit to 1,200€.
The vote is for 18,500.00€ in funds to be allocated up-front with the expectation that receipts for rooms, venue, and any remaining balance will be returned upon conclusion of the event. Up to a further 15,000.00€ in travel expenses, to be reimbursed after the event, under SFC’s net30 (days) reimbursement policy, to be refunded to attendees upon submitting receipts for these expenses to SFC. (Note that travel will be significantly cheaper for most participants). If possible, it would be nice if SFC could again book the flights directly.
(For reference: https://alpha.inkscape.org/board/referendums/resolutions/2023_Hackfest_Bensb... )
==== Ballot ====
Budget a maximum of 33,500€ for the Nuremberg Inkscape Summit, organized by Jonathan.
a) Approve this budget
b) Disapprove this budget
c) Alternative
Best,
Jonathan
Inkscape Board of Directors mailing list -- inkscape-board@lists.inkscape.org To unsubscribe send an email to inkscape-board-leave@lists.inkscape.org
I vote a.
----- Original Message ----- | From: "Jonathan Neuhauser" jonathan.neuhauser@outlook.com | To: inkscape-board@lists.inkscape.org | Sent: Wednesday, February 5, 2025 2:04:06 PM | Subject: [Inkscape-board] Vote: Inkscape Summit Nuremberg 2025 | | Dear all, | | ==== Background ==== | | By popular request, I'm organizing another Inkscape summit in | Nuremberg, | Germany from Friday, May 23 to Wednesday, May 28; it's in the week of | LGM (near Nuremberg Central Station, May 28 - May 31). | | Eligible to attend are all Inkscape members as defined by the | Membership | policy. | | In the past, Inkscape has chosen to fund conference costs, including | venue, hotel, and travel expenses. | More details: | https://office.inkscape.org/nextcloud/index.php/s/qPNibLwCAbwpJ8a | | The budget covers a total of 15 participants for our own event (4 | full | days) and hotel costs during LGM. Until now, I've received 8 | registrations; the list of participants already makes me optimistic | for | a productive summit - although I do hope that a few more participants | will still follow! | | The summit has an estimated cost requirement of 15,000€ for up to 15 | participants. | | Maximum costs for 16 participants, including full-board meals (5 | nights), conference room (4 days) during the summit: 13,000€. (Based | on | the offers I have received so far, it will be closer to 9,000€) | | Hotel cost for 16 participants, including breakfast, during LGM (4 | nights): 5,000€ | | Official Inkscape Dinner: 500€ | | In the past, the project has also offered reimbursement of up to | 1000€ in travel / visa expenses, to be reimbursed to each attendee | upon | submitting of travel receipts. Note that there is no per-diem, as all | expenses are included with the accommodations. Attendees are asked to | choose economical means of transport as per SFC policy. As requested | on | the last vote, I'm increasing the limit to 1,200€. | | The vote is for 18,500.00€ in funds to be allocated up-front with the | expectation that receipts for rooms, venue, and any remaining balance | will be returned upon conclusion of the event. Up to a further | 15,000.00€ in travel expenses, to be reimbursed after the event, | under | SFC’s net30 (days) reimbursement policy, to be refunded to attendees | upon submitting receipts for these expenses to SFC. (Note that travel | will be significantly cheaper for most participants). If possible, it | would be nice if SFC could again book the flights directly. | | (For reference: | https://alpha.inkscape.org/board/referendums/resolutions/2023_Hackfest_Bensb...) | | | ==== Ballot ==== | | Budget a maximum of 33,500€ for the Nuremberg Inkscape Summit, | organized | by Jonathan. | | a) Approve this budget | | b) Disapprove this budget | | c) Alternative | | Best, | | Jonathan | | _______________________________________________ | Inkscape Board of Directors mailing list -- | inkscape-board@lists.inkscape.org | To unsubscribe send an email to | inkscape-board-leave@lists.inkscape.org |
I vote a :)
Thanks Jonathan for organizing this!
I vote A.
René
Am 05.02.2025 um 14:04 schrieb Jonathan Neuhauser jonathan.neuhauser@outlook.com:
Dear all,
==== Background ====
By popular request, I'm organizing another Inkscape summit in Nuremberg, Germany from Friday, May 23 to Wednesday, May 28; it's in the week of LGM (near Nuremberg Central Station, May 28 - May 31).
Eligible to attend are all Inkscape members as defined by the Membership policy.
In the past, Inkscape has chosen to fund conference costs, including venue, hotel, and travel expenses. More details: https://office.inkscape.org/nextcloud/index.php/s/qPNibLwCAbwpJ8a
The budget covers a total of 15 participants for our own event (4 full days) and hotel costs during LGM. Until now, I've received 8 registrations; the list of participants already makes me optimistic for a productive summit - although I do hope that a few more participants will still follow!
The summit has an estimated cost requirement of 15,000€ for up to 15 participants.
Maximum costs for 16 participants, including full-board meals (5 nights), conference room (4 days) during the summit: 13,000€. (Based on the offers I have received so far, it will be closer to 9,000€)
Hotel cost for 16 participants, including breakfast, during LGM (4 nights): 5,000€
Official Inkscape Dinner: 500€
In the past, the project has also offered reimbursement of up to 1000€ in travel / visa expenses, to be reimbursed to each attendee upon submitting of travel receipts. Note that there is no per-diem, as all expenses are included with the accommodations. Attendees are asked to choose economical means of transport as per SFC policy. As requested on the last vote, I'm increasing the limit to 1,200€.
The vote is for 18,500.00€ in funds to be allocated up-front with the expectation that receipts for rooms, venue, and any remaining balance will be returned upon conclusion of the event. Up to a further 15,000.00€ in travel expenses, to be reimbursed after the event, under SFC’s net30 (days) reimbursement policy, to be refunded to attendees upon submitting receipts for these expenses to SFC. (Note that travel will be significantly cheaper for most participants). If possible, it would be nice if SFC could again book the flights directly.
(For reference: https://alpha.inkscape.org/board/referendums/resolutions/2023_Hackfest_Bensb...)
==== Ballot ====
Budget a maximum of 33,500€ for the Nuremberg Inkscape Summit, organized by Jonathan.
a) Approve this budget
b) Disapprove this budget
c) Alternative
Best,
Jonathan
Inkscape Board of Directors mailing list -- inkscape-board@lists.inkscape.org To unsubscribe send an email to inkscape-board-leave@lists.inkscape.org
Vote A
Looks great, thanks for organizing. Ted On Feb 5 2025, at 7:04 am, Jonathan Neuhauser jonathan.neuhauser@outlook.com wrote:
Dear all,
==== Background ==== By popular request, I'm organizing another Inkscape summit in Nuremberg, Germany from Friday, May 23 to Wednesday, May 28; it's in the week of LGM (near Nuremberg Central Station, May 28 - May 31).
Eligible to attend are all Inkscape members as defined by the Membership policy.
In the past, Inkscape has chosen to fund conference costs, including venue, hotel, and travel expenses. More details: https://office.inkscape.org/nextcloud/index.php/s/qPNibLwCAbwpJ8a
The budget covers a total of 15 participants for our own event (4 full days) and hotel costs during LGM. Until now, I've received 8 registrations; the list of participants already makes me optimistic for a productive summit - although I do hope that a few more participants will still follow!
The summit has an estimated cost requirement of 15,000€ for up to 15 participants.
Maximum costs for 16 participants, including full-board meals (5 nights), conference room (4 days) during the summit: 13,000€. (Based on the offers I have received so far, it will be closer to 9,000€)
Hotel cost for 16 participants, including breakfast, during LGM (4 nights): 5,000€
Official Inkscape Dinner: 500€ In the past, the project has also offered reimbursement of up to 1000€ in travel / visa expenses, to be reimbursed to each attendee upon submitting of travel receipts. Note that there is no per-diem, as all expenses are included with the accommodations. Attendees are asked to choose economical means of transport as per SFC policy. As requested on the last vote, I'm increasing the limit to 1,200€.
The vote is for 18,500.00€ in funds to be allocated up-front with the expectation that receipts for rooms, venue, and any remaining balance will be returned upon conclusion of the event. Up to a further 15,000.00€ in travel expenses, to be reimbursed after the event, under SFC’s net30 (days) reimbursement policy, to be refunded to attendees upon submitting receipts for these expenses to SFC. (Note that travel will be significantly cheaper for most participants). If possible, it would be nice if SFC could again book the flights directly.
(For reference: https://alpha.inkscape.org/board/referendums/resolutions/2023_Hackfest_Bensb...)
==== Ballot ==== Budget a maximum of 33,500€ for the Nuremberg Inkscape Summit, organized by Jonathan.
a) Approve this budget b) Disapprove this budget c) Alternative Best, Jonathan _______________________________________________ Inkscape Board of Directors mailing list -- inkscape-board@lists.inkscape.org To unsubscribe send an email to inkscape-board-leave@lists.inkscape.org
I vote A.
On Wed, Feb 5, 2025 at 5:04 AM Jonathan Neuhauser < jonathan.neuhauser@outlook.com> wrote:
Dear all,
==== Background ====
By popular request, I'm organizing another Inkscape summit in Nuremberg, Germany from Friday, May 23 to Wednesday, May 28; it's in the week of LGM (near Nuremberg Central Station, May 28 - May 31).
Eligible to attend are all Inkscape members as defined by the Membership policy.
In the past, Inkscape has chosen to fund conference costs, including venue, hotel, and travel expenses. More details: https://office.inkscape.org/nextcloud/index.php/s/qPNibLwCAbwpJ8a
The budget covers a total of 15 participants for our own event (4 full days) and hotel costs during LGM. Until now, I've received 8 registrations; the list of participants already makes me optimistic for a productive summit - although I do hope that a few more participants will still follow!
The summit has an estimated cost requirement of 15,000€ for up to 15 participants.
Maximum costs for 16 participants, including full-board meals (5 nights), conference room (4 days) during the summit: 13,000€. (Based on the offers I have received so far, it will be closer to 9,000€)
Hotel cost for 16 participants, including breakfast, during LGM (4 nights): 5,000€
Official Inkscape Dinner: 500€
In the past, the project has also offered reimbursement of up to 1000€ in travel / visa expenses, to be reimbursed to each attendee upon submitting of travel receipts. Note that there is no per-diem, as all expenses are included with the accommodations. Attendees are asked to choose economical means of transport as per SFC policy. As requested on the last vote, I'm increasing the limit to 1,200€.
The vote is for 18,500.00€ in funds to be allocated up-front with the expectation that receipts for rooms, venue, and any remaining balance will be returned upon conclusion of the event. Up to a further 15,000.00€ in travel expenses, to be reimbursed after the event, under SFC’s net30 (days) reimbursement policy, to be refunded to attendees upon submitting receipts for these expenses to SFC. (Note that travel will be significantly cheaper for most participants). If possible, it would be nice if SFC could again book the flights directly.
(For reference:
https://alpha.inkscape.org/board/referendums/resolutions/2023_Hackfest_Bensb...)
==== Ballot ====
Budget a maximum of 33,500€ for the Nuremberg Inkscape Summit, organized by Jonathan.
a) Approve this budget
b) Disapprove this budget
c) Alternative
Best,
Jonathan
Inkscape Board of Directors mailing list -- inkscape-board@lists.inkscape.org To unsubscribe send an email to inkscape-board-leave@lists.inkscape.org
Dear PLC,
thanks for voting. I also vote a. That means everyone has voted; the vote is unanimous.
The motion passes. I'll ask the SFC to sign the hotel contracts.
Best regards
Jonathan
Am 05.02.25 um 14:04 schrieb Jonathan Neuhauser:
Dear all,
==== Background ====
By popular request, I'm organizing another Inkscape summit in Nuremberg, Germany from Friday, May 23 to Wednesday, May 28; it's in the week of LGM (near Nuremberg Central Station, May 28 - May 31).
Eligible to attend are all Inkscape members as defined by the Membership policy.
In the past, Inkscape has chosen to fund conference costs, including venue, hotel, and travel expenses. More details: https://office.inkscape.org/nextcloud/index.php/s/qPNibLwCAbwpJ8a
The budget covers a total of 15 participants for our own event (4 full days) and hotel costs during LGM. Until now, I've received 8 registrations; the list of participants already makes me optimistic for a productive summit - although I do hope that a few more participants will still follow!
The summit has an estimated cost requirement of 15,000€ for up to 15 participants.
Maximum costs for 16 participants, including full-board meals (5 nights), conference room (4 days) during the summit: 13,000€. (Based on the offers I have received so far, it will be closer to 9,000€)
Hotel cost for 16 participants, including breakfast, during LGM (4 nights): 5,000€
Official Inkscape Dinner: 500€
In the past, the project has also offered reimbursement of up to 1000€ in travel / visa expenses, to be reimbursed to each attendee upon submitting of travel receipts. Note that there is no per-diem, as all expenses are included with the accommodations. Attendees are asked to choose economical means of transport as per SFC policy. As requested on the last vote, I'm increasing the limit to 1,200€.
The vote is for 18,500.00€ in funds to be allocated up-front with the expectation that receipts for rooms, venue, and any remaining balance will be returned upon conclusion of the event. Up to a further 15,000.00€ in travel expenses, to be reimbursed after the event, under SFC’s net30 (days) reimbursement policy, to be refunded to attendees upon submitting receipts for these expenses to SFC. (Note that travel will be significantly cheaper for most participants). If possible, it would be nice if SFC could again book the flights directly.
(For reference: https://alpha.inkscape.org/board/referendums/resolutions/2023_Hackfest_Bensb...)
==== Ballot ====
Budget a maximum of 33,500€ for the Nuremberg Inkscape Summit, organized by Jonathan.
a) Approve this budget
b) Disapprove this budget
c) Alternative
Best,
Jonathan
Inkscape Board of Directors mailing list -- inkscape-board@lists.inkscape.org To unsubscribe send an email to inkscape-board-leave@lists.inkscape.org
participants (7)
-
Jonathan Neuhauser -
Josh Andler -
Marc Jeanmougin -
Martin Owens -
René de Hesselle -
tavmjong＠free.fr -
Ted Gould