Dear all,
==== Background ====
In the past, Inkscape has chosen to fund conference costs, including venue, hotel, and travel expenses.
I'm organizing next year's summit in Frankfurt, Germany; it's in the week after FOSDEM (Brussels) Sun, Feb 02 - Fri, Feb 07, 2025. Eligible to attend are all Inkscape members as defined by the Membership policy.
More details: https://office.inkscape.org/nextcloud/index.php/s/gYgteYQ6k7dGJqp
The budget covers a total of 15 participants. Until now, I've received 6 registrations; the list of participants already makes me optimistic for a productive summit - although I do hope that a few more participants will still follow!
The summit has an estimated cost requirement of 15,000€ for up to 15 participants.
Hotel costs for 15 participants, including full-board meals, conference room: 5411 €
In the past, the project has also offered reimbursement of up to 1000€ in travel / visa expenses, to be reimbursed to each attendee upon submitting of travel receipts. Note that there is no per-diem, as all expenses are included with the accommodations. Attendees are asked to choose economical means of transport.
The vote is for 6,000.00€ in funds to be allocated up-front with the expectation that receipts for rooms, venue, and any remaining balance will be returned upon conclusion of the event. Up to a further 9,000.00€ in travel expenses, to be reimbursed after the event, under SFC’s net30 (days) reimbursement policy, to be refunded to attendees upon submitting receipts for these expenses to SFC. If possible, it would be nice if Pono could again book the flights directly.
(For reference: https://alpha.inkscape.org/board/referendums/resolutions/2023_Hackfest_Bensb...)
==== Ballot ====
Budget a maximum of 15,000€ for the Frankfurt Inkscape Summit, organized by Jonathan.
a) Approve this budget
b) Disapprove this budget
c) Alternative
Best,
Jonathan
I vote a)
René
Am 01.12.2024 um 21:37 schrieb Jonathan Neuhauser jonathan.neuhauser@outlook.com:
Dear all,
==== Background ====
In the past, Inkscape has chosen to fund conference costs, including venue, hotel, and travel expenses.
I'm organizing next year's summit in Frankfurt, Germany; it's in the week after FOSDEM (Brussels) Sun, Feb 02 - Fri, Feb 07, 2025. Eligible to attend are all Inkscape members as defined by the Membership policy.
More details: https://office.inkscape.org/nextcloud/index.php/s/gYgteYQ6k7dGJqp
The budget covers a total of 15 participants. Until now, I've received 6 registrations; the list of participants already makes me optimistic for a productive summit - although I do hope that a few more participants will still follow!
The summit has an estimated cost requirement of 15,000€ for up to 15 participants.
Hotel costs for 15 participants, including full-board meals, conference room: 5411 €
In the past, the project has also offered reimbursement of up to 1000€ in travel / visa expenses, to be reimbursed to each attendee upon submitting of travel receipts. Note that there is no per-diem, as all expenses are included with the accommodations. Attendees are asked to choose economical means of transport.
The vote is for 6,000.00€ in funds to be allocated up-front with the expectation that receipts for rooms, venue, and any remaining balance will be returned upon conclusion of the event. Up to a further 9,000.00€ in travel expenses, to be reimbursed after the event, under SFC’s net30 (days) reimbursement policy, to be refunded to attendees upon submitting receipts for these expenses to SFC. If possible, it would be nice if Pono could again book the flights directly.
(For reference: https://alpha.inkscape.org/board/referendums/resolutions/2023_Hackfest_Bensb...)
==== Ballot ====
Budget a maximum of 15,000€ for the Frankfurt Inkscape Summit, organized by Jonathan.
a) Approve this budget
b) Disapprove this budget
c) Alternative
Best,
Jonathan
Inkscape Board of Directors mailing list -- inkscape-board@lists.inkscape.org To unsubscribe send an email to inkscape-board-leave@lists.inkscape.org
I vote a)
I was worried 1k wouldn't leave much room for people who have to travel a long way. My own flights would fit within the budget from Boston, but that's probably the longest journey within this budget.
Is there a policy yet of preferring trains to plains in Europe yet?
Martin,
On Sun, 2024-12-01 at 21:37 +0100, Jonathan Neuhauser wrote:
Dear all,
==== Background ====
In the past, Inkscape has chosen to fund conference costs, including venue, hotel, and travel expenses.
I'm organizing next year's summit in Frankfurt, Germany; it's in the week after FOSDEM (Brussels) Sun, Feb 02 - Fri, Feb 07, 2025. Eligible to attend are all Inkscape members as defined by the Membership policy.
More details: https://office.inkscape.org/nextcloud/index.php/s/gYgteYQ6k7dGJqp
The budget covers a total of 15 participants. Until now, I've received 6 registrations; the list of participants already makes me optimistic for a productive summit - although I do hope that a few more participants will still follow!
The summit has an estimated cost requirement of 15,000€ for up to 15 participants.
Hotel costs for 15 participants, including full-board meals, conference room: 5411 €
In the past, the project has also offered reimbursement of up to 1000€ in travel / visa expenses, to be reimbursed to each attendee upon submitting of travel receipts. Note that there is no per-diem, as all expenses are included with the accommodations. Attendees are asked to choose economical means of transport.
The vote is for 6,000.00€ in funds to be allocated up-front with the expectation that receipts for rooms, venue, and any remaining balance will be returned upon conclusion of the event. Up to a further 9,000.00€ in travel expenses, to be reimbursed after the event, under SFC’s net30 (days) reimbursement policy, to be refunded to attendees upon submitting receipts for these expenses to SFC. If possible, it would be nice if Pono could again book the flights directly.
(For reference: https://alpha.inkscape.org/board/referendums/resolutions/2023_Hackfest_Bensb... )
==== Ballot ====
Budget a maximum of 15,000€ for the Frankfurt Inkscape Summit, organized by Jonathan.
a) Approve this budget
b) Disapprove this budget
c) Alternative
Best,
Jonathan
Inkscape Board of Directors mailing list -- inkscape-board@lists.inkscape.org To unsubscribe send an email to inkscape-board-leave@lists.inkscape.org
I vote a) plus :-)
I agree with Martin that we should probably make an exception on travel for those who are coming from off continent. Also, I think that we should cover the hostel for the time of FOSDEM as well. I'd be happy to hear what others think, but I think that's fair if you're willing to travel for the summit. Lastly, off hand thought, we don't have a way to email "All Inkscape Members". Feels like something we should have? I'd love for every Inkscape member to know they could apply, I'm not sure they do, but I don't know how we do that. Just have a list with a manual subscription set? Ted On Dec 1 2024, at 2:37 pm, Jonathan Neuhauser jonathan.neuhauser@outlook.com wrote:
Dear all,
==== Background ==== In the past, Inkscape has chosen to fund conference costs, including venue, hotel, and travel expenses.
I'm organizing next year's summit in Frankfurt, Germany; it's in the week after FOSDEM (Brussels) Sun, Feb 02 - Fri, Feb 07, 2025. Eligible to attend are all Inkscape members as defined by the Membership policy.
More details: https://office.inkscape.org/nextcloud/index.php/s/gYgteYQ6k7dGJqp
The budget covers a total of 15 participants. Until now, I've received 6 registrations; the list of participants already makes me optimistic for a productive summit - although I do hope that a few more participants will still follow!
The summit has an estimated cost requirement of 15,000€ for up to 15 participants.
Hotel costs for 15 participants, including full-board meals, conference room: 5411 €
In the past, the project has also offered reimbursement of up to 1000€ in travel / visa expenses, to be reimbursed to each attendee upon submitting of travel receipts. Note that there is no per-diem, as all expenses are included with the accommodations. Attendees are asked to choose economical means of transport.
The vote is for 6,000.00€ in funds to be allocated up-front with the expectation that receipts for rooms, venue, and any remaining balance will be returned upon conclusion of the event. Up to a further 9,000.00€ in travel expenses, to be reimbursed after the event, under SFC’s net30 (days) reimbursement policy, to be refunded to attendees upon submitting receipts for these expenses to SFC. If possible, it would be nice if Pono could again book the flights directly.
(For reference: https://alpha.inkscape.org/board/referendums/resolutions/2023_Hackfest_Bensb...)
==== Ballot ==== Budget a maximum of 15,000€ for the Frankfurt Inkscape Summit, organized by Jonathan.
a) Approve this budget b) Disapprove this budget c) Alternative Best, Jonathan _______________________________________________ Inkscape Board of Directors mailing list -- inkscape-board@lists.inkscape.org To unsubscribe send an email to inkscape-board-leave@lists.inkscape.org
I vote A.
Cheers, Josh
On Sun, Dec 1, 2024 at 12:37 PM Jonathan Neuhauser < jonathan.neuhauser@outlook.com> wrote:
Dear all,
==== Background ====
In the past, Inkscape has chosen to fund conference costs, including venue, hotel, and travel expenses.
I'm organizing next year's summit in Frankfurt, Germany; it's in the week after FOSDEM (Brussels) Sun, Feb 02 - Fri, Feb 07, 2025. Eligible to attend are all Inkscape members as defined by the Membership policy.
More details: https://office.inkscape.org/nextcloud/index.php/s/gYgteYQ6k7dGJqp
The budget covers a total of 15 participants. Until now, I've received 6 registrations; the list of participants already makes me optimistic for a productive summit - although I do hope that a few more participants will still follow!
The summit has an estimated cost requirement of 15,000€ for up to 15 participants.
Hotel costs for 15 participants, including full-board meals, conference room: 5411 €
In the past, the project has also offered reimbursement of up to 1000€ in travel / visa expenses, to be reimbursed to each attendee upon submitting of travel receipts. Note that there is no per-diem, as all expenses are included with the accommodations. Attendees are asked to choose economical means of transport.
The vote is for 6,000.00€ in funds to be allocated up-front with the expectation that receipts for rooms, venue, and any remaining balance will be returned upon conclusion of the event. Up to a further 9,000.00€ in travel expenses, to be reimbursed after the event, under SFC’s net30 (days) reimbursement policy, to be refunded to attendees upon submitting receipts for these expenses to SFC. If possible, it would be nice if Pono could again book the flights directly.
(For reference:
https://alpha.inkscape.org/board/referendums/resolutions/2023_Hackfest_Bensb... )
==== Ballot ====
Budget a maximum of 15,000€ for the Frankfurt Inkscape Summit, organized by Jonathan.
a) Approve this budget
b) Disapprove this budget
c) Alternative
Best,
Jonathan
Inkscape Board of Directors mailing list -- inkscape-board@lists.inkscape.org To unsubscribe send an email to inkscape-board-leave@lists.inkscape.org
I vote C.
I think the travel allowance is too low for participants from outside of Europe. I would propose a maxiumum of $2000 per person. SFC policy already ensures that participants will use reasonable means of transportation. I would increase the budget by $5000 to cover this additional amount (knowing that many participants will be travelling within Europe and will not use anything near the amount.
Are we having a separate vote for FOSDEM, It seems to me as these events are being held next to each other, we should include FOSDEM travel expenses. Maybe increase the budget by $5000 to cover optional attendance at FOSDEM.
Tav
----- Original Message ----- | From: "Jonathan Neuhauser" jonathan.neuhauser@outlook.com | To: inkscape-board@lists.inkscape.org | Sent: Sunday, December 1, 2024 9:37:20 PM | Subject: [Inkscape-board] VOTE: 2025 Inkscape Summit Frankfurt | | Dear all, | | ==== Background ==== | | In the past, Inkscape has chosen to fund conference costs, including | venue, hotel, and travel expenses. | | I'm organizing next year's summit in Frankfurt, Germany; it's in the | week after FOSDEM (Brussels) Sun, Feb 02 - Fri, Feb 07, 2025. | Eligible | to attend are all Inkscape members as defined by the Membership | policy. | | More details: | https://office.inkscape.org/nextcloud/index.php/s/gYgteYQ6k7dGJqp | | The budget covers a total of 15 participants. Until now, I've | received 6 | registrations; the list of participants already makes me optimistic | for | a productive summit - although I do hope that a few more participants | will still follow! | | The summit has an estimated cost requirement of 15,000€ for up to 15 | participants. | | Hotel costs for 15 participants, including full-board meals, | conference | room: 5411 € | | In the past, the project has also offered reimbursement of up to | 1000€ in travel / visa expenses, to be reimbursed to each attendee | upon | submitting of travel receipts. Note that there is no per-diem, as all | expenses are included with the accommodations. Attendees are asked to | choose economical means of transport. | | The vote is for 6,000.00€ in funds to be allocated up-front with the | expectation that receipts for rooms, venue, and any remaining balance | will be returned upon conclusion of the event. Up to a further | 9,000.00€ | in travel expenses, to be reimbursed after the event, under SFC’s | net30 | (days) reimbursement policy, to be refunded to attendees upon | submitting | receipts for these expenses to SFC. If possible, it would be nice if | Pono could again book the flights directly. | | (For reference: | https://alpha.inkscape.org/board/referendums/resolutions/2023_Hackfest_Bensb...) | | ==== Ballot ==== | | Budget a maximum of 15,000€ for the Frankfurt Inkscape Summit, | organized | by Jonathan. | | a) Approve this budget | | b) Disapprove this budget | | c) Alternative | | Best, | | Jonathan | | _______________________________________________ | Inkscape Board of Directors mailing list -- | inkscape-board@lists.inkscape.org | To unsubscribe send an email to | inkscape-board-leave@lists.inkscape.org |
Dear all,
I still need to close this vote, sorry for that.
==== Results ====
A - Jonathan Neuhauser A - Josh Andler (no vote recorded) Marc Jeanmougin A - Martin Owens A - René de Hesselle C - Tavmjong Bah A - Ted Gould
The vote passes. The concerns about the travel budget are noted. If this turns out to be a problem, I would like to make a second vote to append this one. I've just chosen the same budget as for the Bensberg hackfest - but I should have inflation-adjusted it.
Jonathan
Am 01.12.24 um 21:37 schrieb Jonathan Neuhauser:
Dear all,
==== Background ====
In the past, Inkscape has chosen to fund conference costs, including venue, hotel, and travel expenses.
I'm organizing next year's summit in Frankfurt, Germany; it's in the week after FOSDEM (Brussels) Sun, Feb 02 - Fri, Feb 07, 2025. Eligible to attend are all Inkscape members as defined by the Membership policy.
More details: https://office.inkscape.org/nextcloud/index.php/s/gYgteYQ6k7dGJqp
The budget covers a total of 15 participants. Until now, I've received 6 registrations; the list of participants already makes me optimistic for a productive summit - although I do hope that a few more participants will still follow!
The summit has an estimated cost requirement of 15,000€ for up to 15 participants.
Hotel costs for 15 participants, including full-board meals, conference room: 5411 €
In the past, the project has also offered reimbursement of up to 1000€ in travel / visa expenses, to be reimbursed to each attendee upon submitting of travel receipts. Note that there is no per-diem, as all expenses are included with the accommodations. Attendees are asked to choose economical means of transport.
The vote is for 6,000.00€ in funds to be allocated up-front with the expectation that receipts for rooms, venue, and any remaining balance will be returned upon conclusion of the event. Up to a further 9,000.00€ in travel expenses, to be reimbursed after the event, under SFC’s net30 (days) reimbursement policy, to be refunded to attendees upon submitting receipts for these expenses to SFC. If possible, it would be nice if Pono could again book the flights directly.
(For reference: https://alpha.inkscape.org/board/referendums/resolutions/2023_Hackfest_Bensb...)
==== Ballot ====
Budget a maximum of 15,000€ for the Frankfurt Inkscape Summit, organized by Jonathan.
a) Approve this budget
b) Disapprove this budget
c) Alternative
Best,
Jonathan
Inkscape Board of Directors mailing list -- inkscape-board@lists.inkscape.org To unsubscribe send an email to inkscape-board-leave@lists.inkscape.org
participants (6)
-
Jonathan Neuhauser -
Josh Andler -
Martin Owens -
René de Hesselle -
tavmjong＠free.fr -
Ted Gould