a.
On Sun, 2016-05-15 at 23:14 -0700, Bryce Harrington wrote:
A majority vote of the current board members is required for the following matter.
Proposal:
Authorize SVG WG travel by Tav up to the amount in the SVG WG fund.
"Inkscape's Project Leadership committee authorizes Conservancy to pay any invoice from Tav between 2016-03-01 and 2017-02-28 for SVG Working Group meetings, up to the amount presently available in Inkscape's SVG WG Fund, $2384.91. Tav must of course also comply with Conservancy's travel policy."
[ ] a. Yes, authorize SVG WG expenses up to amount in fund [ ] b. No, do not authorize these expenses
Votes:
Resolved:
Background:
In the past we've had to vote on each of Tav's meeting attendances on a case by case basis. But now that we have set aside a fund specifically for these meetings, I think we should just approve any and all travel he may do, up to the total in that fund. This will eliminate uncertainty for him in making his travel plans, and simplify our voting.
I enquired with Bradley Kuhn about how we can do this, and this is what he replied:
<quote> Bryce Harrington wrote: > > Tav attends these SVG WG meetings pretty routinely now, and I don't > recall us ever not approving his attendance. Now that we have a > dedicated fund set up for this, that isn't going to be used for > anything *but* funding Tav's SVG WG trips, would it be permissible > to > give him approval to arrange his attendance at these meetings at > his > own discretion, so long as the expenses are within the limit of > what's > in the funding pool, without requiring board votes on each > individual > meeting? I'd suggest you approve an annual maximum budget that Tav can send invoices for regarding SVG meetings, and instruct Conservancy to pay them provided Tav's within the Conservancy travel policy. That way, you only have to think about it once per year, or when he goes over budget. Something like:
"Inkscape's Project Leadership committee authorizes Conservancy to pay any invoice from Tav between now and 2017-01-01 for SVG Working Group meetings, up to a maximum 2016 Travel Budget for Tav's SVG Working Group meetings of $Nk. Tav must of course also comply with Conservancy's travel policy."
-- bkuhn
<endquote>
I aligned the dates to fiscal year 2016 since we decided to shift our budget to those dates.
Below is a tally of the SVG WG fund balance as of what's in SFC's ledger system for us:
---- FY 2015 ---- Initial fund $ 0
- $2250.00 Budgeted from Inkscape General Fund 2015 $ 2250
- $ 346.82 SVG WG Sweden $ 1903.18
- $ 12.89 " " $ 1890.29
- $ 12.95 " " $ 1877.34
- $ 37.24 " " $ 1840.10
- $ 15.19 " " $ 1824.91
- $ 49.53 " " $ 1775.38
- $ 394.00 " " $ 1381.38
- $ 31.38 " " $ 1350.00
- $2250.00 Retroactive from FY 2016 Ink. Gen. Fund $ 3600.00
- $ 12.99 SVG WG Sydney Feb 3-5 $ 3587.01
- $ 12.44 " " $ 3574.57
- $1586.80 " " $ 1987.77
- $ 15.55 " " $ 1972.22
- $ 11.67 " " $ 1960.55
- $ 244.29 " " $ 1716.26
- $ 68.89 " " $ 1647.37
---- FY 2016 ----
- $ 736.54 Donation income Dec 2015 - May 2016 $ 2383.91
This will cover Tav's recent London SVG editor's meeting (which he reports ran to about $500), an editor's meeting in Amsterdam, and other travel he'll undertake through the remainder of FY 2016.
If Tav needs to spend in excess of this sum, and there have been additional donation income that covers the overage, at that point we'll need to re-vote to increase the budget limit.
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