On Thu, Jan 03, 2019 at 10:13:46AM +0100, Tavmjong Bah wrote:

I vote:

a a a

I vote a a a as well.

But I see three problems with this vote:

1. There is a typo in the first line of proposal 1. "Kiel" should be

changed to "Pasadena".

2. The 1.a option requires a list of attendees but no list is given.

My bad. I'll correct both these errors and post a v2, although I suspect it won't alter the voting results.

3. The limit of $2000 maybe a bit low for attendees from outside North

America.

Well, that's a fair point, but there's going to be a hackfest in Europe just a couple months after, that may be a more convenient and less expensive option for our European folks to select. But spot checking flights from heathrow or paris, and the nightly rate for the howard johnson, it looks if flights are booked early it may be possible to do a trip under $2000.

Bryce

Tav

On Wed, 2019-01-02 at 15:57 -0800, Bryce Harrington wrote:

...

Voting is needed on funding for sponsorship of attendees at the Pasadena Hackfest planned for March 2019. Ted Gould is the hackfest organizer for this event.

Proposal:

1. Travel Sponsorship to Kiel Germany.

• [ ] a. Reimburse specific attendees listed below for up to $2000 each, to cover airfare, lodging, and meals.
• [ ] b. Reimburse using the ranked system used for the previous hackfest in Boston.
• [ ] c. Reimburse with open ended limits to extent permitted by Software Conservancy policy.
• [ ] d. Recommend a change: _______
• [ ] e. No, do not fund.

2. Board-sponsored Dinner. The Inkscape Board will fund a dinner

out for Hackfest attendees and their guests, to be paid for by an attending board member. An estimated 8 people averaging $30 each gives a budget of $240.

• [ ] a. Authorize reimbursement of up to $240 to attending board member.
• [ ] b. Recommend a change: ___________
• [ ] c. No, do not fund.

3. Refreshments. The hackfest organizer will ensure there are

snacks and beverages, and procure other incidentals as needed for attendees. An estimate of 8 attendees * 5 days * $5 suggests a budget of $200.

• [ ] a. Authorize reimbursement of up to $200 to hackfest

organizer for snacks, beverages, and other incidentals relating to the event hosting.

• [ ] b. Recommend a change: _______
• [ ] c. No, do not fund.

Votes:

...

Board Member | 1. | -------------------- |:--:| Bryce Harrington | | Josh Andler | | Tavmjong Bah | | Ted Gould | | Martin Owens | | Marc Jeanmougin | | Chris Rogers | |

Approved Attendees:

Resolution:

Background:

# Note: On resolution, CC accounting@...41..., inkscape@...41... _______________________________________________ Inkscape-board mailing list Inkscape-board@lists.sourceforge.net https://lists.sourceforge.net/lists/listinfo/inkscape-board

Resolution: -----------

Individuals listed below are authorized for travel reimbursement for up to $2000 each. This covers transportation, lodging, and food costs following the reimbursement rules specified by the Software Conservancy.

The board will sponsor a dinner out for Hackfest attendees and their guests for up to $240 total. Any attending board member is authorized to be reimbursed for this expense.

The event host will ensure there are snacks and beverages, and procure other incidentals as needed for attendees. They will be reimbursed for up to a total of $200.

Approved Attendees: -------------------

| Name | Email | Travel Cap | + ------------------------ + --------------------------- + ---------- + | Ted Gould (host, board) | <ted@...1...> | $2000 | | Bryce Harrington (board) | <bryce@...2...> | $2000 | | Tavmjong Bah (board) | <tavmjong@...47...> | $2000 | | Ryan Gorley | <ryan@...170...> | $2000 |

We will add to this list as future votes approve more attendees.

Proposal: --------- Voting is needed on funding for sponsorship of attendees at the Pasadena Hackfest planned for March 2019. Ted Gould is the hackfest organizer for this event.

1. Travel Sponsorship to Pasadena, California.

- [ ] a. Reimburse specific attendees listed below for up to $2000 each, to cover airfare, lodging, and meals. - [ ] b. Reimburse using the ranked system used for the previous hackfest in Boston. - [ ] c. Reimburse with open ended limits to extent permitted by Software Conservancy policy. - [ ] d. Recommend a change: _______ - [ ] e. No, do not fund.

2. Board-sponsored Dinner. The Inkscape Board will fund a dinner out for Hackfest attendees and their guests, to be paid for by an attending board member. An estimated 8 people averaging $30 each gives a budget of $240.

- [ ] a. Authorize reimbursement of up to $240 to attending board member. - [ ] b. Recommend a change: ___________ - [ ] c. No, do not fund.

3. Refreshments. The hackfest organizer will ensure there are snacks and beverages, and procure other incidentals as needed for attendees. An estimate of 8 attendees * 5 days * $5 suggests a budget of $200.

- [ ] a. Authorize reimbursement of up to $200 to hackfest organizer for snacks, beverages, and other incidentals relating to the event hosting. - [ ] b. Recommend a change: _______ - [ ] c. No, do not fund.

Votes: ------

| Board Member | 1. | 2. | 3. | | -------------------- |:--:|:--:|:--:| | Bryce Harrington | a | a | a | | Josh Andler | a | a | a | | Tavmjong Bah | a | a | a | | Ted Gould | a | a | a | | Martin Owens | a | a | a | | Marc Jeanmougin | | | | | Chris Rogers | a | a | a |

Background: ----------- The Conservancy has asked to know the names and email addresses of approved attendees. Many people do not yet know for certain if they can attend or if so for how long, but the list shows people who have expressed that they *might* be able to attend. This vote will authorize travel reimbursement for the if they do choose to come. Some of these people are local, or will have travel paid for by other entities, or will only need to travel within the US, so we expect that most attendees will require less than the $2000 cap. The list of people should be considered preliminary.

Further details about the hackfest are available from http://wiki.inkscape.org/wiki/index.php/Hackfest2019_SCALE