Inkscape Board of Directors

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July 2018

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Board meeting Friday Jul 6th at 10am Pacific
by Bryce Harrington 13 Jul '18

13 Jul '18

Our monthly board meeting is scheduled for Friday, Jul 6th, at 10am Pacific in #inkscape-devel. All members are welcome. http://wiki.inkscape.org/wiki/index.php/Board_Meetings Agenda: ------- * Kiel Hackfest ** [[Hackfest2018 Kiel]] - Sun, 2018-09-09 until Thu, 2018-09-13 ** Board sponsored dinner * Future meetings/hackfests. ** [http://www.socallinuxexpo.org/scale/17x/ SCALE] - March 7th-10th, 2019 (Pasadena, California) ** [http://libregraphicsmeeting.org/2019/ LGM 2019] - May 30th-June 3rd (Saarbrucken, Germany) Proposed. (About two hours by train from Paris.) * Merchandise sales ** Spreadshirt ** Evaluate self-serve merchandise sales - spreadshirt, cafepress, Golden Ribbon, Think Penguin or similar [Mc] * Outreachy: Next round starts in August [https://www.outreachy.org/mentor/] * Action Items * Other Business Action Items from last meeting: ------------------------------- === Upcoming Events 2018-19: Kiel Hackfest; SCALE; LGM === ♢ ACTION: Brainstorm plans for 1.0beta / 1.0 commemorative merch [crogers, tedg] ♢ ACTION: Check into pre/post SCALE meeting options & AirBNB [tedg, scislac] ♢ ACTION: Arrange vote #2 on Kiel hackfest (funding arrangements) [bryce] ♢ ACTION: Arrange vote #1 on Kiel hackfest (official decision) [bryce] ♢ ACTION: ping jimmac about the symbolic icons for adding the theme to Inkscape [scislac] === Merchadise Sales === ♢ ACTION: Followup with crogers on spreadshirt progress [Mc] === Other Action Items === ♢ ACTION: Send prkos link to mailman ansible code [bryce] ♢ ACTION: Plan video for Inkscape 1.0 release [assignee needed] Transcripts of previous meetings: --------------------------------- http://alpha.inkscape.org/board/meetings/transcripts/ Bryce

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Re: [Inkscape-board] [RESOLVED] Kiel Hackfest 2018 Funding
by Bryce Harrington 01 Jul '18

01 Jul '18

Votes: ------ | Board Member | 1. | 2. | 3. | | -------------------- |:--:|:--:|:--:| | Bryce Harrington | a. | a. | a. | | Josh Andler | a. | a. | a. | | Tavmjong Bah | d. | a. | a. | | Ted Gould | a. | a. | a. | | Martin Owens | a. | a. | a. | | Marc Jeanmougin | a. | a. | a. | | Chris Rogers | a. | a. | a. | Resolution: ----------- Individuals listed below are authorized for Kiel travel reimbursement for $2000 each. This covers transportation, lodging, and food costs following the reimbursement rules specified by the Software Conservancy. The board will sponsor a dinner out for Hackfest attendees and their guests for up to € 450 total. Maren will ensure there are snacks and beverages, and procure other incidentals as needed for attendees. She will be reimbursed for up to a total of 300 €. Proposal: --------- 1. Travel Sponsorship to Kiel Germany. - [ ] a. Reimburse specific attendees listed below for up to a flat amount of $2000 per person. - [ ] b. Reimburse using the ranked system used for the previous hackfest in Boston. - [ ] c. Reimburse with open ended limits to extent permitted by Software Conservancy policy. - [ ] d. Other: _______ - [ ] e. No, do not fund. 2. Board-sponsored Dinner. The Inkscape Board will fund a dinner out for Hackfest attendees and their guests. An estimated 15 people averaging 30 € each gives a budget of € 450. - [ ] a. Yes, for estimated cost of up to € 450. - [ ] b. Recommend a change: ___________ - [ ] c. No, do not fund. 3. Refreshments. Maren will ensure there are snacks and beverages, and procure other incidentals as needed for attendees. An estimate of 12 attendees * 5 days * 5 € suggests a budget of 300 €. - [ ] a. Authorize reimbursement of up to 300 € to Maren Hachmann for snacks, beverages, and other incidentals relating to the event hosting. - [ ] b. Authorize a different amount: _______ - [ ] c. Do not authorize reimbursement for refreshments Potential Attendees: -------------------- - Tavmjong Bah - Maren Hachmann - Martin Owens - Thomas Holder - Christopher Rogers - Marc Jeanmougin - Jabier Arraiza - Mihaela Jurković - Max Gaukler - Krzysztof Kosiński - Patrick "Ede_123" Storz - Jürgen Weigert Email addresses for the above individuals are available from Maren Hachmann <maren@...92...>. Background: ----------- As discussed in recent board meetings, we'd like to make this event more convenient for a wider diversity of people, particularly including newer members of our community and those who contribute to the project in areas other than coding. For past events we've used a ranked system that establishes caps based on length of involvement and quantification of contributions, which could potentially inhibit these two groups. Instead, it is proposed that we use a simpler flat cap of $2000. The Conservancy has asked to know the names and email addresses of approved attendees. Many people do not yet know for certain if they can attend or if so for how long, but the list shows people who have expressed that they *might* be able to attend. This vote will authorize travel reimbursement for the if they do choose to come. Some of these people are local, or will have travel paid for by other entities, or will only need to travel within Europe, so we expect that most attendees will require less than the $2000 cap. The venue can comfortably hold 12 people, so we are trying to ensure we have about that number of attendees. We may want to recruit alternates if people on the above list won't be able to come. Thus the list of people should be considered preliminary. Further details about the hackfest are available from http://wiki.inkscape.org/wiki/index.php/Hackfest2018_Kiel Cc: Bcc: Subject: Reply-To: On Thu, Jun 14, 2018 at 02:19:57PM +0000, Bradley M. Kuhn via RT wrote: > Bryce, > > Thanks for sending this along: > Bryce Harrington via RT wrote at 07:47 (PDT) on Monday: > > Inkscape will hold a hackfest in Keil in fall of 2018. > > Could you please make sure to reply to this thread (i.e., to ticket #723) > when you have decided on funding for the event: > > > Funding details will be determined in a subsequent referendum. > > > Please include in that email names and email addresses of all people > approved for travel, and exactly how much is approved for each, and if there > are any additional restrictions on their travel beyond the usual Conservancy > travel policy. > > Please do this as soon as you can. That way, I can send out the travel > policy early to all the folks traveling so they have plenty of time to look > at it. > > Thanks! >

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