September 2021 - Inkscape Board of Directors

Monthly PLC Meeting
by Ted Gould 02 Oct '21

02 Oct '21

Howdy Inkscapers, This week we have a monthly PLC meeting. These months where the first Friday is in the early digits really sneak up on me! It will be our usual status update and tracking of tasks throughout the project. It will be in the PLC room on Rocketchat/Libera.chat/etc. Agenda is available: https://wiki.inkscape.org/wiki/Leadership_Committee_Status_Updates#Agenda The time in your timezone: https://www.timeanddate.com/worldclock/fixedtime.html?iso=20211001T10&p1=202 Everyone is welcome. Hope to see you there! Ted

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Vote: Adopt Internal Membership Policy
by Martin Owens 02 Oct '21

02 Oct '21

Dear Leadership Committee, As discussed; the two week consultation is finished. Thanks to everyone who came to the meetings, commented here on the mailing list and sent private messages. I've distilled everything down into a internal policy document which we can now vote on. The preference from other board members was to put this strait to a vote since we've talked about this for a long time. So hopefully this represents a balanced and fair membership process. See the attached draft policy document that we are voting on here. Ballot a. Adopt the internal membership policy as is. b. Adopt it after these minor modifications. c. Do not adopt this policy, or anything like it. d. Do something else. Best Regards, Martin Owens

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PROPOSAL: FSA changes to add a membership section
by Ted Gould 24 Sep '21

24 Sep '21

As I mentioned in my last email I think that membership should really have a basis in the FSA. To that end I'm going to propose adding a small section to define a basis. The goal is not to change the policy, as that we should have as well, but to have a core that we build on with policy. Also, adding this section will require other book keeping changes (changing section numbers) as well. No one but me has read this, so I'm really looking for a lot of feedback here. FIRE AWAY! Inkscape Community. The Inkscape Community shall be defined as a list of members that is maintained by The Committee and posted publicly on the website. Adding a Member. Contributors will be added when they have made a sustained contribution to the Inkscape Project and that contribution is verified by three existing members of the Community. Removing a Member. Members can be removed from the list at the member’s request or by a simple majority vote of The Committee. The Committee should only remove members that cannot be contacted, have ceased contributing to Inkscape for over a year, or who have committed actions that are harmful to the project or its community. Note, I avoided mentioning the CoC there just because it isn't defined anywhere else in the FSA and I figured that be too much to write and define. It seemed like "harmful" was enough and the policy could say that is defined as violating the CoC. Ted

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Minutes for PLC Meeting September 2021
by Martin Owens 13 Sep '21

13 Sep '21

Inkscape Leadership Committee Meeting (9th September 2021) Thanks everyone for comming to this month's meeting, you can find the video recording here: https://digimedia1.r2.enst.fr/playback/presentation/2.3/80b082be7c60e7a1fd9… Next meeting: https://inkscape.org/cals/event/30/ October 14th 2021 Below are the notes and tasks that we have decided or are deliberating. To keep things organised, if you'd like to reply to this message, please remove the item that you're not talking about from the reply text and change the subject line. Item 1: Contributor Tshirt [00:01:30] ------------------------------------- Notes: * These are shirts offered to all 2021 contributors * They will NOT be made for sale in spreadshirt or anywhere else * The design will focus on 2021 and not the release (1.1 or 1.2) Tasks / Planning: 1. Chris Rogers will design the shirts [current task] 2. Martin Owens will contact active contributors with the design and collect who wants one and their shape/sizes and shipping details. 3. Ryan Gorley will take the counts and basic shipping information (countries) and make a cost estimate. 4. Martin Owens will bring the price estimate back to the leadership committee for a vote. 5. If successfully funded, Ryan will submit the orders to the supplier who will ship directly to contributors. Item 2: Mechanisms for Membership [00:18:02] -------------------------------------------- Policy discussion: * Peer Aproval, major consensus for this over multiple meetings. * Number of peers required, 3, 1 inviter and 2 other peers to aprove. * Invite only, apply via asking in chat/mailing list * No limits on number of people we can approve. * One-time approval, can not be revoked. * Cascade protection: Grace period before peer approval of 3 months * No grace period for any other privilages. * Removal via the PLC; Majority vote. Technical Implmentation/Tasks 1. Martin Owens will submit this discusson to the leadership committee for sanity checking [current task] 2. After two weeks for discussion, baring any major problems the website will be modified in the following ways: a. Add Invitation-Peer Aproval model to teams b. Add optional grace period field for peer-aproval calculation c. Add file based logging of all activity, (add, removal, anything) d. Add git repository backend to push logs to gitlab for verification. 3. The website functionality will be deployed to test.inkscape.org for review to make sure it's correct. 4. The functionality and policy package will be brought before the PLC for a vote to adopt the system and policies (maybe two seperate votes) 5. If approved, The system will be deployed to inkscape.org and gitlab.com and membership will be open to peers. Thanks to everyone who's taken part in this discussion. It's been a long one, but I'm excited to move this forwards and get our membership model fighting fit. Best Regards, Martin Owens Inkscape Leadership Committee

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Allocate budget to the Outreachy program for Winter 2021
by Martin Owens 09 Sep '21

09 Sep '21

Dear PLC, As discussed, we have finished the outreachy project for this summer and are now only one week (10th September) from needing to commit for Winter 2021. We have lined up co-mentors Kavya and Adam Belis who are going to be handling lining up projects. So this cycle is likely to focus on design, docs or a less technical project. Please vote as soon as possible so we can submit by the deadline. [a] Allocate 6500$ of our budget to apply to the Outreachy program for Winter 2021 [b] Do not allocate those funds | Board Member | 1. | | -------------------- |:--:| | Josh Andler | | | Tavmjong Bah | | | Ted Gould | | | Martin Owens | | | Marc Jeanmougin | | | Chris Rogers | | Best Regards, Martin Owens

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Meeting Tomorrow: September 9th (17UTC)
by Martin Owens 08 Sep '21

08 Sep '21

Dear All, Tomorrow¹ is our video meeting² This month's agenda * Chris would like to talk about a vote to make t-shirts for our 2021 contributors. * New Community Membership mechanisms, cont. from last month Our meeting will focus on the actions needed to push these topics forward, so please bring ideas and also overalls because we got some administrative work to do! Thanks everyone! Best Regards, Martin Owens ¹ Calendar: https://inkscape.org/cals/event/30/ ² Video Link: https://digimedia1.r2.enst.fr/b/ink-exm-ate

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VOTE: Farewell Gift for Bryce Harrington
by Ted Gould 04 Sep '21

04 Sep '21

Background Bryce Harrington is a co-founder of Inkscape who recently decided to step down from the board and limit his involvement in Inkscape. He contributed invaluable service to the Inkscape project over the time he was involved. In this vein the project would like to get him a token to say "Thank you" for his contributions. Ryan Gorley has volunteered to find a gift and get it to Bryce. Resolution Authorize a budget to Ryan Gorley to acquire an appropriate gift for Bryce Harrington. a. Authorize a budget of $600 b. Authorize a budget of $250 c. No budget d. Other (write in)

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Inkscape PLC Meeting this week
by Ted Gould 04 Sep '21

04 Sep '21

Howdy Folks, We have our monthly PLC meeting to go over items and get updates. I'll be this Friday at Noon Texas time, find the time in your locale here: https://www.timeanddate.com/worldclock/fixedtime.html?iso=20210903T10&p1=202 Agenda items (mostly standing): https://wiki.inkscape.org/wiki/Leadership_Committee_Status_Updates#Working_… Everyone is invited to participate. Ted

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