[RESOLUTION] Participation in Outreachy and authorization for fundraising
by Bryce Harrington
Proposal:
---------
Shall Inkscape participate in the Outreachy internship program, and
allow the earmarking of donations for funding one or more Outreachy
slots?
- [ ] a. Yes, participate in Outreachy and allow collection of
donations to fund one or more internship slots.
- [ ] b. No, do not participate in Outreachy at this time.
- [ ] c. Other ___________________
Votes:
------
| Board Member | 1. |
| -------------------- |:--:|
| Bryce Harrington | a. |
| Josh Andler | a. |
| Tavmjong Bah | a. |
| Ted Gould | |
| Martin Owens | a. |
| Marc Jeanmougin | a. |
| Chris Rogers | a. |
Resolution:
-----------
Inkscape will begin earmarking of donations for the Outreachy internship
program, with the goal of participating in one or more Outreachy slots.
Note that at this time it is assumed the cost of the Outreachy
participation will be covered entirely by the earmarked donations.
Background:
-----------
At the Boston hackfest Máirín Duffy suggested Inkscape participate in
the Outreachy internship program, and offered to help with organizing
and fundraising for it. We discussed it in detail at the board
meetings, but I don't think we formally voted on it. Conservancy
requires a formal vote for moving forward with collection of donations
for us.
One way Outreachy appears to differ from the GSoC program is that
funding must be arranged by the mentoring organization. Máirín believes
that adequate external funding can be secured for Inkscape, to cover at
least one student. With the Inkscape Committee's approval, Conservancy
will create a Donate button to receive and earmark funds to be used for
the Outreachy slot.
At this time it is assumed the cost of the Outreachy participation will
be covered entirely by the earmarked donations. If it becomes
desireable in the future for Inkscape to cover portions of the
internship cost, a separate vote will be done.
------------------------------------------------------------------------
On Wed, Aug 29, 2018 at 08:52:08PM +0000, Bradley M. Kuhn via RT wrote:
> Oh, I forgot to add in my last email, Máirín asked for us to set up an "account". To be clear, we are *not* setting up an "account" for this -- that's a term of art in accounting and it defintiely is not how we handle the situation when an existing Conservancy member project wants to fund an Outreachy internship.
>
> What we can set up is a donate button, which is what I've changed this ticket into an action item for.
>
> Since both Inkscape and Outreachy are Conservancy member projects, I believe it's ok to say publicly that the funds are meant for that, but please don't do that until I'm in possession of a a vote in the approvals queue where Inkscape Committee has voted to fund an Outreachy slot. Bryce, please take that as an action item and email to approvals creating a separate ticket.
>
> But, to be clear, the money will be officially earmarked for Inkscape, in their regular "Income:Donations" account, and the thing that will bind it to go to the Outreachy slot will be the vote by the Inkscape PLC to spend money on a slot.
>
> If you have further questions about what's appropriate to say during fundraising campaign,or other related issues to this, probably best to discuss in detail with Karen outside of any specific RT ticket.
>
4 years
[REFERENDUM] Car Rental for SCALE Hackfest in Pasadena
by Bryce Harrington
The Inkscape board is requested to vote on the following matter:
Proposal:
---------
Ryan Gorley will be traveling from Utah to California to attend the
hackfest. For this distance, the cost of travel by air is commensurate
with the cost of renting a car and driving.
Using a rental car will have significant additional benefits, including
being able to bring professional video equipment and a guest/assistant.
1. Authorize use of car rental for Ryan Gorley to attend Inkscape
hackfest in Pasadena, California, within the normal travel cost caps
already approved.
- [ ] a. Yes, authorize car rental for Ryan Gorley's travel in place
of air travel.
- [ ] b. No, do not authorize car rental.
Votes:
------
| Board Member | 1. |
| -------------------- |:--:|
| Bryce Harrington | |
| Josh Andler | |
| Tavmjong Bah | |
| Ted Gould | |
| Martin Owens | |
| Marc Jeanmougin | |
| Chris Rogers | |
* - abstaining/recused
Resolution:
-----------
Background:
-----------
Ryan Gorley explains:
Hey Bryce, last year I captured some video at Boston and SCALE. The
intention was to create a video about the project. The goal would be
to educate people on how community run projects like this work, and
paint a picture of how they can get involved and help. I didn't
really have the right gear and a clear enough plan to execute on it
well. I'd like to make another attempt this year, but with some
upgraded video, audio, and lighting equipment from my business.
The trick is that if fly to LA I'm pretty limited on what I can
bring along in the airplane. I also have a friend who has worked
with me on professional video projects in the past that would be
interested in joining and helping for the week.
For me the cost of a car rental (~$191*) and fuel (1400 miles =
~$150) will be comparable to the cost of an airplane ticket
($188~$288*) and ground transportation to-and-from the airport
($32~$192*). It's more exhausting for me, but I would be able to
bring equipment that I wouldn't be able to otherwise, booth banners,
and likely someone who can help. Both of my personal vehicles are a
little older so I'm not sure I'd want to drive either of them that
distance.
Do you think the project/SFC would approve me renting a car and
spending ~$10/night* more to get a room that would accommodate two
people? It would be the same number of hotel nights (7) and my
friend wouldn't be seeking reimbursement for any of his expenses. I
would remain well within my allotted budget of $2000 in either
scenario. As you know, prices are going up and I need to lock
things. Please let me know. Thanks!
Conservancy travel policy permits use of car rental, with prior approval
by the Inkscape board (PLC):
Ground transportation necessary as part of authorized Project trips
is considered to be a reasonable expense. Public ground
transportation, such as taxis, shuttles, buses and municipal
transit, are generally the most cost-effective options and are the
standard for eligible ground transportation reimbursements. All car
rentals require pre-authorization by the PLC or by an officer of
Conservancy. When car rentals have been pre-approved, the rental of
compact cars is encouraged; mid-size vehicles are authorized when
necessary (e.g., when compact-sized vehicles are not available or
the number of passengers or volume of baggage makes a compact
vehicle impractical).
-- https://sfconservancy.org/projects/policies/conservancy-travel-policy.html
4 years, 1 month
Board meeting Friday Feb 1st at 10am Pacific
by Bryce Harrington
Our monthly board meeting is scheduled for Friday, Feb 1st,
at 10am Pacific in #inkscape-devel. All members are welcome.
http://wiki.inkscape.org/wiki/index.php/Board_Meetings
Agenda:
-------
* Hackfest [http://www.socallinuxexpo.org/scale/17x/ SCALE]
** March 7th-10th, 2019 (Pasadena, California)
** Need to identify potential attendees to invite.
** Make sure all travelers have their arrangements made
* Hackfest [http://libregraphicsmeeting.org/2019/ LGM 2019]
** May 30th-June 3rd (Saarbrucken, Germany) Proposed.
** Need event host/coordinator
* Spreadshirt
** Review how rollout went. Any followup tasks?
* Bug tracker transition plan
** Review how kickoff went. Followup tasks?
* Sponsorship management
+ Invoicing for sponsors
+ Use gitlab issues for tracking?
+ Sponsor acceptance policy
+ Renewal of old sponsors
+ Sponsor soliciting / outreach
+ Meeting w/ Karen on Conservancy assistance
* 2019 Budget
+ Current balances
+ Plans for 2019
* Wiki migration
* Weblate service deployment
* Other Business
Action Items from last meeting:
-------------------------------
=== Hackfest SCALE Pasadena ===
♦ ACTION: Check into pre/post SCALE meeting options & AirBNB [tedg, scislac]
♦ ACTION: Set up hackfest fundraiser web page for SCALE hackfest [maren]
♦ ACTION: Put together list of people to invite to 2019 SCALE hackfest [tedg]
♦ ACTION: Identify/recruit Inkscape presenters for SCALE [ryangorley]
== Hackfest LGM Saarbrucken ==
♢ ACTION: Arrange vote for funds for stickers for the two 2019 hackfests [bryce]
=== Merchandise Sales ===
♦ ACTION: Coordinate announcement of spreadshirt with hackfest [crogers, vectors team]
♢ ACTION: Email Bryce with evaluation/details about hellotux.com
merchandise service, for preparing board vote [crogers]
♢ ACTION: Board vote on hellotux.com [bryce]
=== Bug Tracker Transition ===
♢ ACTION: Discuss scheduling for rollout of bug transition game with Terry [crogers, bryce]
♢ ACTION: Write up an orientation web page for new bug triagers, for gitlab migration [Mc]
♦ ACTION: Announce move to gitlab for new Inkscape & 2geom bug
reports, once inkscape 1.0-alpha is released [bryce]
== Inkscape 1.0 alpha release ==
♦ ACTION: Start Inkscape 1.0-alpha release once 2geom is released [bryce]
♢ ACTION: Check in with people doing test case conversion [Tav]
♢ ACTION: ping jimmac/barbara about the symbolic icons for adding the theme to Inkscape [scislac]
♢ ACTION: Plan video for Inkscape 1.0 release [crogers]
=== Inkscape 0.92.4 Release ===
♦ ACTION: Kickoff 0.92.4 release once 1.0-alpha is released [bryce]
♦ ACTION: Remember to put correct version string in AC_ for 0.92.4 [bryce]
♦ ACTION: Plan PR for 0.92.4 (with mention of availability of alpha) [vectors team, ryangorley]
=== Inkscape 1.0 Release ===
♢ ACTION: Brainstorm plans for 1.0beta / 1.0 commemorative merch [crogers, tedg]
=== Sponsorship Management ===
♢ ACTION: Find out about the new event insurance from #conservancy [tedg]
♦ ACTION: See if Karen or other Conservancy members will be at SCALE to discuss sponsorship management
♢ ACTION: Generate summary of our financial situation [bryce]
Transcripts of previous meetings:
---------------------------------
http://alpha.inkscape.org/board/meetings/transcripts/
Bryce
4 years, 1 month
[REFERENDUM] Univention Summit travel for Maren Hachmann
by Bryce Harrington
A majority vote of the current board members is required for the
following matter.
Proposal:
---------
The Univention Summit selected Inkscape as one of its top 3 finishers
for an award to be announced in Brennen on Jan 31st. Maren Hachmann has
volunteered to attend the conference to accept the award on Inkscape's
behalf.
- [ ] a. Reimburse travel for the event, estimated to be 55 € by car
- [ ] b. Other: ______
- [ ] c. Do not fund travel
Votes:
------
| Board Member | 1. |
| -------------------- |:--:|
| Bryce Harrington | |
| Josh Andler | |
| Tavmjong Bah | |
| Ted Gould | |
| Martin Owens | |
| Marc Jeanmougin | |
| Chris Rogers | |
Resolution:
-----------
Background:
-----------
Estimate of costs for travel to and from the event by car:
distance: 227 km * 2 = 504 km (313 miles) [1]
standard (charity) mileage rate (2018): 14 ¢/mi [2]
car transportaation: 38.41 € ($48.82)
parking for 9 hours: 12 €
lunch for 1 person: ~ 5 €
------
55.41 €
Univention invited two attendees for the event, but Maren was unable to
recruit a second from the project. However, her fiancé can accompany
her.
For comparison, round-trip bus tickets for Kiel-Bremen are 20 € per
person. plus 10-16 € parking and 5 € lunch.
1: https://www.google.com/maps/dir/24214+Schinkel/Hillmannpl.,+28195+Bremen/...)
2: https://www.irs.gov/tax-professionals/standard-mileage-rates
4 years, 2 months
[REFERENDUM] Attendance at SCALE Hackfest #3
by Bryce Harrington
The board's vote is needed on a third update to our attendance list at
SCALE.
Proposal:
---------
1. Approve the people listed below for travel reimbursement to
Pasadena, California, up to $2000 each, if they are able to attend
the hackfest and/or SCALE.
- [ ] a. Reimburse specific attendees listed below for up to $2000
each, to cover airfare, lodging, and meals.
- [ ] b. Recommend a change: _______
- [ ] c. No, do not fund.
2. Allow Conservancy to prepurchase lodging and/or airfare for
Martin Owens, as specified in Conservancy's travel reimbursement
policy[1].
- [ ] a. Yes, approve prepurchase of lodging and/or airfare.
- [ ] b. No, do not approve.
1: https://sfconservancy.org/projects/policies/conservancy-travel-policy.html
Proposed Attendees:
-------------------
Martin Owens
We will add to this list as future votes approve more attendees.
Votes:
------
| Board Member | 1. | 2. |
| -------------------- |:--:|:--:|
| Bryce Harrington | | |
| Josh Andler | | |
| Tavmjong Bah | | |
| Ted Gould | | |
| Martin Owens | * | * |
| Marc Jeanmougin | | |
| Chris Rogers | | |
* - abstaining/recused
Background:
-----------
Martin is requesting that Conservancy assist with prepurchase of the
travel, to avoid carrying the expense personally. The board is
requested to approve this reimbursement exception. Martin will work
with Conservancy on making the necessary arrangements for this.
4 years, 2 months
Re: [Inkscape-board] [Inkscape-devel] Hackfest in Germany (May 2019)
by Bryce Harrington
We have been thinking of doing a hackfest prior to or after LGM, however
to do so we'd need to have a venue to meet at, ideally someplace in
Saarbruecken (or possibly even the same place[1] as the LGM conf).
Does anyone have a place to propose? If so, we can try and nail things
down at the next board meeting. We'll need a volunteer to get in
contact with the venue and make the arrangements.
If we don't have a separate Hackfest venue identified by the board
meeting, what we'll do instead is still sponsor attendance at LGM, but
won't have a separate hackfest. Attendees can arrange to meet ad hoc
for discussions as fits their schedules during the conference as they
wish.
Bryce
1: https://libregraphicsmeeting.org/2019/venues/
On Wed, Jan 02, 2019 at 07:57:31PM -0800, Bryce Harrington wrote:
> Hi all,
>
> We're considering a May hackfest in Germany, organized around the LGM
> event in Saarbrücken. For this, we need someone in the role of event
> coordinator. If you're available and interested (or might potentially),
> please let me know.
>
> http://wiki.inkscape.org/wiki/index.php/Hackfest2019_Saarbr%C3%BCcken
>
> The duties of the event coordinator is to make sure we have a venue for
> the meeting, recruits attendees, and provides travel-related information
> (e.g. hotel and dining suggestions).
>
> Thanks,
> Bryce
>
>
> _______________________________________________
> Inkscape-devel mailing list
> Inkscape-devel(a)lists.sourceforge.net
> https://lists.sourceforge.net/lists/listinfo/inkscape-devel
4 years, 2 months
[REFERENDUM] Additional attendees for Hackfest 2019 Pasadena (SCALE)
by Bryce Harrington
Proposal:
---------
1. Approve the people listed below for travel reimbursement to
Pasadena, California, up to $2000 each, if they are able to attend
the hackfest and/or SCALE.
- [ ] a. Reimburse specific attendees listed below for up to $2000
each, to cover airfare, lodging, and meals.
- [ ] b. Recommend a change: _______
- [ ] c. No, do not fund.
Proposed Attendees:
-------------------
Marc Jeanmougin
Krzysztof Kosiński
Alex Valavanis
Jabier Arraiza
Joshua Andler
We will add to this list as future votes approve more attendees.
Votes:
------
| Board Member | 1. |
| -------------------- |:--:|
| Bryce Harrington | |
| Josh Andler | |
| Tavmjong Bah | |
| Ted Gould | |
| Martin Owens | |
| Marc Jeanmougin | |
| Chris Rogers | |
4 years, 2 months
[REFERENDUM] Hackfest 2019 Pasadena (SCALE)
by Bryce Harrington
Voting is needed on funding for sponsorship of attendees at the Pasadena
Hackfest planned for March 2019. Ted Gould is the hackfest organizer
for this event.
Proposal:
---------
1. Travel Sponsorship to Kiel Germany.
- [ ] a. Reimburse specific attendees listed below for up to $2000
each, to cover airfare, lodging, and meals.
- [ ] b. Reimburse using the ranked system used for the previous
hackfest in Boston.
- [ ] c. Reimburse with open ended limits to extent permitted by
Software Conservancy policy.
- [ ] d. Recommend a change: _______
- [ ] e. No, do not fund.
2. Board-sponsored Dinner. The Inkscape Board will fund a dinner out
for Hackfest attendees and their guests, to be paid for by an
attending board member. An estimated 8 people averaging $30 each
gives a budget of $240.
- [ ] a. Authorize reimbursement of up to $240 to attending board
member.
- [ ] b. Recommend a change: ___________
- [ ] c. No, do not fund.
3. Refreshments. The hackfest organizer will ensure there are snacks
and beverages, and procure other incidentals as needed for
attendees. An estimate of 8 attendees * 5 days * $5 suggests a
budget of $200.
- [ ] a. Authorize reimbursement of up to $200 to hackfest organizer
for snacks, beverages, and other incidentals relating to the
event hosting.
- [ ] b. Recommend a change: _______
- [ ] c. No, do not fund.
Votes:
------
| Board Member | 1. |
| -------------------- |:--:|
| Bryce Harrington | |
| Josh Andler | |
| Tavmjong Bah | |
| Ted Gould | |
| Martin Owens | |
| Marc Jeanmougin | |
| Chris Rogers | |
Approved Attendees:
-------------------
Resolution:
-----------
Background:
-----------
# Note: On resolution, CC accounting@...41..., inkscape@...41...
4 years, 2 months
Board meeting Friday Jan 4th at 10am Pacific
by Bryce Harrington
Our monthly board meeting is scheduled for Friday, Jan 4th,
at 10am Pacific in #inkscape-devel. All members are welcome.
http://wiki.inkscape.org/wiki/index.php/Board_Meetings
Agenda:
-------
* Hackfest [http://www.socallinuxexpo.org/scale/17x/ SCALE]
** March 7th-10th, 2019 (Pasadena, California)
** Need to identify potential attendees to invite.
* Hackfest [http://libregraphicsmeeting.org/2019/ LGM 2019]
** May 30th-June 3rd (Saarbrucken, Germany) Proposed.
** Need event host/coordinator
* Spreadshirt
** Final touchups
** Schedule for public kickoff
** Marketing
* Bug tracker transition plan
* Weblate service deployment
* Sponsorship management
+ Meeting w/ Karen on Conservancy assistance
+ Sponsor acceptance policy
+ Renewal of old sponsors
+ Sponsor soliciting / outreach
* 2019 Budget
+ Current balances
+ Plans for next year
* Other Business
Action Items from last meeting:
-------------------------------
=== SCALE + Hackfest ===
♦ ACTION: Hold vote for March hackfest [bryce]
♢ ACTION: Check into pre/post SCALE meeting options & AirBNB [tedg, scislac]
♢ ACTION: Set up hackfest fundraiser web page for SCALE hackfest [maren]
♢ ACTION: Put together list of people to invite to 2019 SCALE hackfest [tedg]
♢ ACTION: Identify/recruit Inkscape presenters for SCALE [ryangorley]
=== LGM + Hackfest ===
♦ ACTION: Send email to recruit a volunteer to coordinate May hackfest in Germany [bryce]
=== Merchandise Sales ===
♢ ACTION: Coordinate announcement of spreadshirt with hackfest [crogers, vectors team]
♦ ACTION: Check with Conservancy on status of sticker production [doctormon]
♢ ACTION: Email Bryce with evaluation/details about hellotux.com merchandise service, for preparing board vote [crogers]
♢ ACTION: Board vote on hellotux.com [bryce]
♦ ACTION: Follow up with Cr on status of Spreadshirt rollout [bryce]
=== Bug Tracker Transition ===
♢ ACTION: Write up an orientation web page for new bug triagers, for gitlab migration [Mc]
♢ ACTION: Announce move to gitlab for new Inkscape & 2geom bug reports, once inkscape 1.0-alpha is released [bryce]
== Inkscape 1.0 alpha release ==
♢ ACTION: Start Inkscape 1.0-alpha release once 2geom is released [bryce]
♢ ACTION: Check in with people doing test case conversion [Tav]
♢ ACTION: ping jimmac/barbara about the symbolic icons for adding the theme to Inkscape [scislac]
♢ ACTION: Plan video for Inkscape 1.0 release [crogers]
=== Inkscape 0.92.4 Release ===
♢ ACTION: Kickoff 0.92.4 release once 1.0-alpha is released [bryce]
♢ ACTION: Remember to put correct version string in AC_ for 0.92.4 [bryce]
♢ ACTION: Plan PR for 0.92.4 (with mention of availability of alpha) [vectors team, ryangorley]
=== Inkscape 1.0 Release ===
♢ ACTION: Brainstorm plans for 1.0beta / 1.0 commemorative merch [crogers, tedg]
=== Sponsorship Management ===
♢ ACTION: Find out about the new event insurance from #conservancy [tedg]
♢ ACTION: See if Karen or other Conservancy members will be at SCALE to discuss sponsorship management
♢ ACTION: Generate summary of our financial situation [bryce]
Transcripts of previous meetings:
---------------------------------
http://alpha.inkscape.org/board/meetings/transcripts/
Bryce
4 years, 2 months