[REFERENDUM] LGM Sponsorship Amounts
by Bryce Harrington
Proposal:
[ ] a. Cover travel and hotel expenses for Inkscape
developers to participate in LGM 2015, maximum of $500
per developer, up to $5000 total.
[ ] b. Cover travel and hotel expenses for Inkscape
developers to participate in LGM 2015, maximum of $1000 per
developer, up to $5000 total.
[ ] c. Either a or b would be fine.
[ ] d. The budgeted funds for LGM should be used some other way:
________________________________________________________
Background:
LGM is an important meeting for the Libre graphics movement. We will
be having a hackfest ahead of it, and should help hackfest attendees
afford staying for LGM too. Having Inkscape developers get together is
always a good thing. Having Inkscape developers talking with others in
the Libre Graphics movement can even be better.
We've budgeted $5000 for sponsoring LGM attendees. (Note this is in
addition to $5000 + donations for hackfest attendees.) The question
we need to decide in this vote is exactly how to split it up.
Last year the board funded up to 5 developers, $500 each. For people
attending the hackfest, $500 will likely sufficiently cover the
additional hotel expense for the additional 4 days, depending on where
they're staying. This would enable us to fund 10 developers.
However, if we have some people attending LGM only, and not attending
the hackfest, then they may have additional travel expenses and it may
make sense to provide a higher allocation of $1000, but this may
reduce the total number of developers we could sponsor.
Last Year's Announcement:
Interested in meeting up with fellow Inkscapers? Thanks to generous
donations to the project, we are able to provide funds to reimburse five
developers up to $500 each for attendance at the Libre Graphics Meeting
in Leipzig in April.
Anyone in the AUTHORS file as of Feb 19th, 2014 is eligible to apply.
To register, please email Tavmjong Bah, our coordinator for the event,
by March 6th to get on the list. He'll let you know what position you
are in the list. Then, register for the conference, enjoy your time,
and save your receipts. Afterwards email copies of the receipts to Tav,
who will forward them along to SFC for reimbursement. A maximum of $500
US each will be reimbursed to five attendees for travel, hotel room, and
food.
Note that the LGM meeting may also give partial reimbursements, so if
your total costs exceed $500 they may be able to help.
In addition, the board is sponsoring Tavmjong Bah to attend both LGM as
a speaker and as our event coordinator, and the co-located SVG Working
Group Meeting. Tav will be representing Inkscape's interests at the SVG
meeting, and will be working with them on features including mesh
gradients, hatched fills, and auto-flowed text.
Thank you to everyone who has contributed to Inkscape in the past. Your
funding has made these sponsorships possible. We've found these
face-to-face meetings invaluable both for sharing ideas and as general
inspiration for advancement of the project.
Last Year's Website Blurb:
Thanks to generous donations from users, the Inkscape Project is pleased
to pay for five developers to attend the Libre Graphics Meeting, to be
held in Leipzig in April. Tavmjong Bah will be presenting and is
sponsored to go as Inkscape's event coordinator; please contact him if
you are an Inkscape developer and would like added to the sponsorship
list.
Tav will also be sponsored to attend the co-located SVG Working Group
Meeting. Tav will be representing Inkscape's interests at the SVG
meeting, and will be working with them on features including mesh
gradients, hatched fills, and auto-flowed text.
8 years
[REFERENDUM] Election Procedure (v.3)
by Bryce Harrington
A majority vote of the current board members is required for the
following matter.
Proposal:
---------
Adopt Election Procedure version 3, as shown in Addendum for the
Inkscape Board's official procedure for holding Board Elections.
Diverging from this procedure is not allowed without board approval.
[ ] b. Accept Election Procedure v.3 (or later) as official election procedure
[ ] c. Accept Election Procedure, if the following changes are done:
__________________________________________
__________________________________________
[ ] d. Do not accept Election Procedure
Votes:
------
Bryce Harrington
Tavmjong Bah
Josh Andler
Jon Cruz
Ted Gould
Johan Engelen b.
MentalGuy
Resolution:
-----------
Background:
-----------
The procedure detailed in the addendum derives from directions given in
past elections, and incorporates ideas from X.org's recent board
elections. Notably, in the past we've elected single individuals, but
this procedure covers electing several members at the same time.
Change History
--------------
v.1 RFC Draft
v.2 Clarify voting through the website
Note pseudonyms are ok, but legal names will be needed
Allow nominations
v.3 Increase Candidacy signup to 2 weeks
Post to both inkscape-announce and inkscape-devel.
Drop mention of 'Enfranchised Accounts'.
Clarify bits that will be specified per-election.
Addendum: election_procedure.txt
---------
Inkscape is holding elections for ${NUM_SEATS} new Board Members.
${INTRODUCTION_TEXT}
Typically the board votes on things such as project fund expenditures
(travel, conferences, marketing materials for events, etc), trademark
related issue, other legal issues that arise, etc. The board does not
have responsibility currently for technical decisions for the project,
and does not handle social/community issues where there are no financial
or legal aspects to the problem.
Board membership requires a commitment of time: At a minimum you will be
expected to participate in votes on the mailing list, which typically
occur with a frequency of about 0 to 3 per month. You are required to
be on the board mailing list, which has a volume of about 30-50 emails
per month; you're not required to participate in the discussions, but it
is very strongly encouraged. We also solicit volunteers from the board
to serve as as event managers, team leaders, fundraising coordinators,
etc. - Again, not a requirement, but we value board members who can
shoulder such duties for the project.
As specified in Section 6 or our charter we maintain a committee of
seven project members. Section 6 reads as follows:
"6. Representation of the Project in the Conservancy. The Developers,
each a signatory hereto, shall represent the Project in its official
communication with the Conservancy. There shall be seven Developers
(together, the "Committee"), elected by the community members of the
Project listed in the Project's AUTHORS file (the "Community
Members"). Each Developer shall continue to serve until he or she
resigns from the position. The Developers may be removed from the
position at any time by a majority vote of the Community Members. Upon
the resignation or removal of a Developer, the Community Members shall
elect a replacement Developer to serve on the Committee. The Committee
will elect a single individual to communicate with the Conservancy
(the "Representative") and shall notify the Conservancy promptly
following the election of a new Representative. The Representative
will have the authority to instruct the Conservancy on the Project's
behalf on all matters. This section may be modified by a vote of at
least 3/4 of the Community Members, with the consent of the
Conservancy, such consent not to be unreasonably withheld."
Election Schedule
=================
* Kickoff Announcement: ${date}
+ Post to inkscape-announce@
+ Publish news item to website
* Candidacy period Start: ${date}
* Candidacy period End: ${date + 2 weeks} (08:00 UTC)
* Publication of Candidates
& start of Candidate Q&A: ${date + 2 weeks}
* Election Start: ${date + 2 weeks}
* Election End: ${date + 2 weeks + 2 weeks} (08:00 UTC)
* Results Posted: ${date + 2 weeks + 2 weeks + 2 days}
Membership
==========
Inkscape developers listed in the AUTHORS file as of ${AUTHORS_DATE} are
considered Official Members for purposes of this election, as per our
Fiscal Sponsorship Agreement with the Software Freedom Conservancy.
Only Official Members may run for the board positions, and only Official
Members may vote for them.
In this election we will be using the Inkscape website for conducting
the vote, so you'll need to register with the website to cast your
vote.
${HOWTO_VOTE_DIRECTIONS}
Election Proctor
================
The Inkscape Board elects by majority vote an Election Proctor who will
run a given election and ensure it's successful completion. The
Election Proctor has the responsibility for ensuring the voting is done
according to procedure, assuring that the Vote is accurately tallied,
and announcing the finalized result of the Vote.
Once the vote has been finalized, the selected individual(s) immediately
become Board Members.
The Community may challenge the Election Proctor's tally within 30 days
of the vote finalization, by gathering a number of signatures from
Official Members exceeding 2/3rds of the total number of Votes cast
declaring the vote to be inaccurate. Should this happen, the Vote is
nullified, a new election must be arranged by the Board, with the
Election Proctor barred from proctoring future Inkscape votes.
Board Election
==============
The following text can be used to draft an announcement about the
election, which should be sent to inkscape's announcement and
development mailing lists.
------------------------------------------------------------------------
The following Board Members have resigned from their positions and need
to be filled by new members:
${RETIREES}
The election process starts with a Candidacy Period during which any
Official Member may indicate interest in running for the positions.
To register, please email ${ELECTIONS_ADDRESS}, giving your
- Name [1]
- Current professional affiliation
- Statement of contribution to Inkscape or related technologies
- A personal statement
Alternatively, any Official Member may nominate another Official
Member.
At the end of the Candidacy Period, the applicants will be reviewed to
verify eligibility. The list of candidates will then by published, and
the community will have a chance to ask questions on the development
mailing list.
Finally, the election will be held using the Single Transferrable Vote
(STV) voting system[2]. This is similar in mechanism to the Instant
Runoff Vote (IRV) system we've used in the past[3], but for multi-seat
results rather than the single-winner result of IRV. From a voter's
perspective it's the same voting procedure: Rank candidates in order of
choice with #1 being first choice, and so on.
References
==========
1: Pseudonyms are acceptable for registration purposes, but please note
that your legal name will need to be provided when officially joining
the board as a member, and may be needed on various legal documents
which will be publically disclosed for transparency purposes.
2: http://en.wikipedia.org/wiki/Single_transferable_vote
3: Past elections:
2006 Election
+ http://inkscape.13.x6.nabble.com/Election-process-for-Inkscape-Board-tt28...
2008 Election
+ http://t48889.graphics-inkscape-development.graphictalk.us/opening-inksca...
2012 Election
+ http://inkscape.13.x6.nabble.com/Inkscape-Board-Election-voting-time-tt49...
+ http://inkscape.13.x6.nabble.com/Inkscape-Board-Committee-Nominations-tc4...
8 years
[REFERENDUM] Increase LGM budget by $5000
by Bryce Harrington
A majority vote of the current board members is required for the
following matter.
Proposal:
Increase Inkscape's 2015 budget from $10,000 to $15,000, reducing
reserves by $5,000. Increase amount budgeted for LGM and Hackfest by an
additional $2,500 each.
[ ] a. Yes, increase budget for LGM/Hackfest
[ ] b. No, keep budget as is
Votes:
Bryce Harrington
Tavmjong Bah
Josh Andler
Jon Cruz
Ted Gould
Johan Engelen
MentalGuy
Resolution:
Background:
In a prior vote, the board allocated $5000 from reserves to be spent on
sponsorship costs for LGM 2015 and the Inkscape hackfest; this would be
above and beyond whatever would be collected from donations. In that
vote Tav suggested a more appropriate amount would be a $10,000 total
allocation, a $5000 increase over the current budget.
The Software Conservancy's ledger system indicates that currently (as of
midnight Feb 19th), the total donations collected and earmarked for the
hackfest is: $1447.00, less $144.7 to SFC and $61.50 for banking fees,
or $1240.80 total.
The Hackfest planning committee estimated a total cost of $9-18k for the
hackfest sponsorships. In detail:
* From Paris: airfare $900 + $200 hotel + $100 food = $1200
* From Boston: airfare $300 + $200 hotel + $100 food = $600
* From Zurich: airfare $900 + $200 hotel + $100 food = $1200
* From Los Angeles: airfare $750 + $200 hotel + $100 food = $1150
[Note the above estimates don't include LGM hotel costs]
The Hackfest committee suggested reimbursement limits as:
* Up to $2000 each for Inkscape developers who have contributed for 3+
years and > 200 commits (About 18 developers qualify, not all
currently active)
* Up to $1500 each for Inkscape developers who have contributed for 2+
years and > 100 commits (About 17 additional qualify)
* Up to $1000 each for Inkscape developers who have contributed for 1+
year and > 50 commits (About 24 additional qualify)
* Up to $500 each for any Inkscape contributor listed in AUTHORS file
with at least 10 commits by Jan 1, 2015 (About 50 additional qualify)
For reference, Bryce's itenary actuals for Hackfest + LGM are:
Hotel: Courtyard Downtown Marriott, 25APR-3MAY = $1275.81 US (incl. tax&surcharge)
Airfare: 25APR UA1249+UA0843, 3MAY UA5165+UA1758 = $747.75 US
8 years
[REFERENDUM] Election procedure
by Bryce Harrington
A majority vote of the current board members is required for the
following matter.
Proposal:
---------
Adopt the Election Procedure shown in Addendum as the Inkscape Board's
official procedure for holding Board Elections. Diverging from this
procedure is not allowed without board approval.
[ ] a. Accept Election Procedure v.2 as official election procedure
[ ] b. Accept Election Procedure, if the following changes are done:
__________________________________________
__________________________________________
[ ] c. Do not accept Election Procedure
Votes:
------
Bryce Harrington
Tavmjong Bah
Josh Andler
Jon Cruz
Ted Gould
Johan Engelen
MentalGuy
Resolution:
-----------
Background:
-----------
The procedure detailed in the addendum derives from directions given in
past elections, and incorporates ideas from X.org's recent board
elections. Notably, in the past we've elected single individuals, but
this procedure covers electing several members at the same time.
Addendum: election_procedure.txt
---------
Inkscape is holding elections for ${NUM_SEATS} new Board Members.
${Introduction_Text}
Typically the board votes on things such as project fund expenditures
(travel, conferences, marketing materials for events, etc), trademark
related issue, other legal issues that arise, etc. The board does not
have responsibility currently for technical decisions for the project,
and does not handle social/community issues where there are no financial
or legal aspects to the problem.
Board membership requires a commitment of time: At a minimum you will be
expected to participate in votes on the mailing list, which typically
occur with a frequency of about 0 to 3 per month. You are required to
be on the board mailing list, which has a volume of about 30-50 emails
per month; you're not required to participate in the discussions, but it
is very strongly encouraged. We also solicit volunteers from the board
to serve as as event managers, team leaders, fundraising coordinators,
etc. - Again, not a requirement, but we value board members who can
shoulder such duties for the project.
As specified in Section 6 or our charter we maintain a committee of
seven project members. Section 6 reads as follows:
"6. Representation of the Project in the Conservancy. The Developers,
each a signatory hereto, shall represent the Project in its official
communication with the Conservancy. There shall be seven Developers
(together, the "Committee"), elected by the community members of the
Project listed in the Project's AUTHORS file (the "Community
Members"). Each Developer shall continue to serve until he or she
resigns from the position. The Developers may be removed from the
position at any time by a majority vote of the Community Members. Upon
the resignation or removal of a Developer, the Community Members shall
elect a replacement Developer to serve on the Committee. The Committee
will elect a single individual to communicate with the Conservancy
(the "Representative") and shall notify the Conservancy promptly
following the election of a new Representative. The Representative
will have the authority to instruct the Conservancy on the Project's
behalf on all matters. This section may be modified by a vote of at
least 3/4 of the Community Members, with the consent of the
Conservancy, such consent not to be unreasonably withheld."
Election Schedule
=================
* Kickoff Announcement: ${date}
+ Post to inkscape-announce@
+ Publish news item to website
* Candidacy period Start: ${date}
* Candidacy period End: ${date + 1 week} (Midnight Pacific time)
* Publication of Candidates
& start of Candidate Q&A: ${date + 1 week}
* Election Start: ${date + 1 week}
* Election End: ${date + 1 week + 2 weeks} (Midnight Pacific time)
* Results Posted: ${date + 1 week + 2 weeks + 2 days}
Membership
==========
Inkscape developers listed in the AUTHORS file as of ${AUTHORS_DATE} are
considered Official Members for purposes of this election, as per our
Fiscal Sponsorship Agreement with the Software Freedom Conservancy.
Only Official Members may run for the board positions, and only Official
Members may vote for them.
In this election we will be using an online system to conduct the
voting. To vote, you will need to register for an Enfranchised
Account.
Election Proctor
================
The Inkscape Board elects by majority vote an Election Proctor who will
run a given election and ensure it's successful completion. The
Election Proctor has the responsibility for ensuring the voting is done
according to procedure, assuring that the Vote is accurately tallied,
and announcing the finalized result of the Vote.
Once the vote has been finalized, the selected individual(s) immediately
become Board Members.
The Community may challenge the Election Proctor's tally within 30 days
of the vote finalization, by gathering a number of signatures from
Official Members exceeding 2/3rds of the total number of Votes cast
declaring the vote to be inaccurate. Should this happen, the Vote is
nullified, a new election must be arranged by the Board, with the
Election Proctor barred from proctoring future Inkscape votes.
Board Election
==============
The following Board Members have resigned from their positions and need
to be filled by new members:
TBD
The election process starts with a Candidacy Period during which any
Official Member may indicate interest in running for the positions.
To register, please email ${ELECTIONS_ADDRESS}, giving your
- Name [1]
- Current professional affiliation
- Statement of contribution to Inkscape or related technologies
- A personal statement
Alternatively, any Official Member may nominate another Official
Member.
At the end of the Candidacy Period, the applicants will be reviewed to
verify eligibility. The list of candidates will then by published, and
the community will have a chance to ask questions on the development
discussion list, inkscape-devel@...103...
Finally, the election will be held using the Single Transferrable Vote
(STV) voting system[2]. This is similar in mechanism to the Instant
Runoff Vote (IRV) system we've used in the past[3], but for multi-seat
results rather than the single-winner result of IRV. From a voter's
perspective it's the same voting procedure: Rank candidates in order of
choice with #1 being first choice, and so on.
References
==========
1: Pseudonyms are acceptable for registration purposes, but please note
that your legal name will need to be provided when officially joining
the board as a member, and may be needed on various legal documents
which will be publically disclosed for transparency purposes.
2: http://en.wikipedia.org/wiki/Single_transferable_vote
3: Past elections:
2006 Election
+ http://inkscape.13.x6.nabble.com/Election-process-for-Inkscape-Board-tt28...
2008 Election
+ http://t48889.graphics-inkscape-development.graphictalk.us/opening-inksca...
2012 Election
+ http://inkscape.13.x6.nabble.com/Inkscape-Board-Election-voting-time-tt49...
+ http://inkscape.13.x6.nabble.com/Inkscape-Board-Committee-Nominations-tc4...
8 years
Supporting the board - and Hello!
by Donna Benjamin
Howdy Inkscape Board List!
I responded to Bryce's call for volunteers to support the board's work. So thought I'd pop in, say Hi, and introduce myself.
I'm a long time fan and user of Inkscape, after being introduced to it by Andy Fitzsimon at linux.conf.au way back in 2006! I've been involved in various free and open source software groups of one kind of another for even longer. From software freedom day, to being president of my local linux user's group, to my current involvement with the Drupal project and Drupal association.
I can't code, but I can help with administrivia, event organising and community communications. So, Hi, I'm Donna and I'm here to help ;)
Bryce forwarded some docs, so I've just published some small changes to the english version of the Governance page.
https://inkscape.org/en/about/governance/
Unfortunately, I'm not multi-lingual, so haven't attempted to update the French, German and Spanish pages. (is there a process for coordinating with people around this?)
cheers
Donna
8 years
Needed: Hackfest Coordinator
by Bryce Harrington
We'll be having a hackfest for the 3 days prior to the Libre Graphics
Meeting in Toronto. I'd like to put out a call for a volunteer to serve
as event coordinator for this.
Responsibilities will include coordinating expense reimbursements,
liaising with the LGM coordinators, and handling other misc. tasks that
come up. I'll be attending and will be available to help, but I'd like
to focus more on technicals so would appreciate a dedicated events
person.
Contact me off list if interested and we'll sort out details.
Bryce
8 years
SVG Working Group - Sydney report
by Tavmjong Bah
Hi,
I have posted a report from last weeks SVG face-to-face meeting in
Sydney:
http://tavmjong.free.fr/blog/?p=1226
It was a very successful meeting:
* We worked through many of the remaining issues on auto-flowed text
with the participation of the CSS working group.
* My proposal for text-on-a-shape was approved.
* My proposal for 'auto-closing' of curved paths was approved.
* My proposal for 'auto-smoothing' of mesh gradients was approved.
* A new "clipped' miter line-join was approved. (Instead of falling back
to a bevel line join when the miter-limit is exceeded, the line-join is
clipped at the limit.)
* How the miter-limit effects the arc line-join was decided.
* We resolved most of the important issues blocking moving the SVG 2
spec to the next stage of the specification process and targeted the
next face-to-face meeting in June for making the transition.
* None of the important features for Inkscape were removed from the core
SVG 2 specification (except marker knockouts which still needs a lot of
work).
Tav
8 years, 1 month
[REFERENDUM] Budget for 2015
by Bryce Harrington
A majority vote of the current board members is required for approving
this budget.
Proposal:
1. Adoption of the Rev2 budget described below for use as guidance in
financial voting for 2015.
2. Board chairman will document the budget on the Inkscape website,
and follow up with subsequent votes on individual expenses as
appropriate or as they come up.
[ ] a. Yes, adopt budget as described in "Rev #2" (below)
[ ] b. Revise budget with the following changes recommended:
_____________________________________________________
_____________________________________________________
[ ] c. Do not establish a budget for 2015
Background:
We have $31,000 in savings presently. We typically get between $3,000
and $8,000 in yearly donations, with a trend averaging at $7,000 in the
last few years. However, this year we are experimenting with allowing
donors to earmark their donations to specific budget items
(i.e. Hackfest).
This is not intended to be a formal budget, but rather to serve as a
planning aid and to inform decisionmaking. The board must still vote on
each specific expense, and in particular they are not restricted from
voting larger or smaller amounts than is budgeted here.
Item Amount
------------- ------
SVG Working Group(*) $2,250
LGM 2015 2,500 [1]
Hackfest 2015 2,500 (+ sponsorship) [2]
SCALE(*) 250
Other events 500 [3]
Funded Development 750 [4]
Developer Education 500 [5]
Grants (OSUOSL)($) 250
Contingency 500
------ ------
Total $10,000
Reserve $21,000
Expected Income $ 5,000 [6]
Notes
-----
(*): Budget item already approved by board
($): Budget item already paid out
[1]: With the hackfest co-located with LGM, we anticipate charging half
of airfair costs against LGM, half against Hackfest.
[2]: The plan for the hackfest is to pay for it 100% through
sponsorship and earmarked fundraising. This budget item allocates
$2,500 as contingency in case the hackfest fundraising does not
raise its full amount.
[3]: This budget item covers material costs (buttons, stickers,
banners, etc.) as well as travel sponsorship, for events where
Inkscape will have a presence (e.g. booth, presentation,
development discussion, etc.)
[4]: This is intended as seed money for three projects ($250 each),
with earmarked fundraising used for further funding.
[5]: This amount covers books, training courses, and other expenses
that result in improvements to our community's skills, knowledge,
and abilities for research, development, QA, producing, and
marketing the Inkscape software.
[6]: This budget item provides for donations to other non-profit
organizations.
[7]: This is just a guess for how much will be donated to Inkscape's
General Fund. This assumes $2,000 less than 2014's ~$7,000 due to
redirecting donors to the hackfest for the first few months of the
year.
8 years, 1 month
[accounting: $200 sent to OSU (was Re: [Re: OSUOSL contribution])]
by Bryce Harrington
----- Forwarded message from "Bradley M. Kuhn" <accounting@...41...> -----
Date: Fri, 13 Feb 2015 19:08:19 -0500
From: "Bradley M. Kuhn" <accounting@...41...>
To: inkscape@...41...
Subject: $200 sent to OSU (was Re: [bryce@...2...: Re: [Inkscape-board] OSUOSL contribution])
> On Mon, Jan 05, 2015 at 06:08:17PM -0800, Bryce Harrington wrote:
>> Tony/Karen/Bradley, please cut a check in the amount of $200 from
>> Inkscape to "OSU Foundation", and send to:
Bryce Harrington wrote on 19 January:
> Could someone let me know when this check has been sent, so we can
> mention it on our website?
I apologize for not replying to this email sooner. The check was sent
during the week of 2015-02-02.
--
Bradley M. Kuhn
President & Distinguished Technologist of Software Freedom Conservancy
|------> & also, de-facto Bookkeeper since we can't afford to hire one.
Pls donate so we can increase staff: https://sfconservancy.org/supporter/
----- End forwarded message -----
8 years, 1 month