February 2019 - Inkscape Board of Directors

Outreachy
by Máirín Duffy 11 Mar '19

11 Mar '19

Hi folks, I've been terribly neglectful in making this happen, and for that I really apologize. The next Outreachy round is opening up Feb 18. I think our status right now is that the Inkscape Board voted on: "Inkscape will begin earmarking of donations for the Outreachy internship program, with the goal of participating in one or more Outreachy slots." back in Sept as required by the sfconservancy to start fundraising for the slot. What still needs to be done I think is per ticket #1593 having bkuhn set up a donate button for funds earmarked for Outreachy. What I propose to do, since we have missed another round thanks to me, is to go ahead and have the Outreachy-specific donate button set up, and to start fundraising with an eye towards the summer round of outreachy. Does that sound ok? And a million apologies again for lagging on this, ~m

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[RESOLUTION] Participation in Outreachy and authorization for fundraising
by Bryce Harrington 08 Mar '19

08 Mar '19

Proposal: --------- Shall Inkscape participate in the Outreachy internship program, and allow the earmarking of donations for funding one or more Outreachy slots? - [ ] a. Yes, participate in Outreachy and allow collection of donations to fund one or more internship slots. - [ ] b. No, do not participate in Outreachy at this time. - [ ] c. Other ___________________ Votes: ------ | Board Member | 1. | | -------------------- |:--:| | Bryce Harrington | a. | | Josh Andler | a. | | Tavmjong Bah | a. | | Ted Gould | | | Martin Owens | a. | | Marc Jeanmougin | a. | | Chris Rogers | a. | Resolution: ----------- Inkscape will begin earmarking of donations for the Outreachy internship program, with the goal of participating in one or more Outreachy slots. Note that at this time it is assumed the cost of the Outreachy participation will be covered entirely by the earmarked donations. Background: ----------- At the Boston hackfest Máirín Duffy suggested Inkscape participate in the Outreachy internship program, and offered to help with organizing and fundraising for it. We discussed it in detail at the board meetings, but I don't think we formally voted on it. Conservancy requires a formal vote for moving forward with collection of donations for us. One way Outreachy appears to differ from the GSoC program is that funding must be arranged by the mentoring organization. Máirín believes that adequate external funding can be secured for Inkscape, to cover at least one student. With the Inkscape Committee's approval, Conservancy will create a Donate button to receive and earmark funds to be used for the Outreachy slot. At this time it is assumed the cost of the Outreachy participation will be covered entirely by the earmarked donations. If it becomes desireable in the future for Inkscape to cover portions of the internship cost, a separate vote will be done. ------------------------------------------------------------------------ On Wed, Aug 29, 2018 at 08:52:08PM +0000, Bradley M. Kuhn via RT wrote: > Oh, I forgot to add in my last email, Máirín asked for us to set up an "account". To be clear, we are *not* setting up an "account" for this -- that's a term of art in accounting and it defintiely is not how we handle the situation when an existing Conservancy member project wants to fund an Outreachy internship. > > What we can set up is a donate button, which is what I've changed this ticket into an action item for. > > Since both Inkscape and Outreachy are Conservancy member projects, I believe it's ok to say publicly that the funds are meant for that, but please don't do that until I'm in possession of a a vote in the approvals queue where Inkscape Committee has voted to fund an Outreachy slot. Bryce, please take that as an action item and email to approvals creating a separate ticket. > > But, to be clear, the money will be officially earmarked for Inkscape, in their regular "Income:Donations" account, and the thing that will bind it to go to the Outreachy slot will be the vote by the Inkscape PLC to spend money on a slot. > > If you have further questions about what's appropriate to say during fundraising campaign,or other related issues to this, probably best to discuss in detail with Karen outside of any specific RT ticket. >

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Board meeting Friday Mar 1st at 10am Pacific
by Bryce Harrington 02 Mar '19

02 Mar '19

Our monthly board meeting is scheduled for Friday, Mar 1st, at 10am Pacific in #inkscape-devel. All members are welcome. http://wiki.inkscape.org/wiki/index.php/Board_Meetings We'll be going over recent activities with infrastructure transitions and sponsors, discuss expansion of staff for Board duties, and final prep-work for the upcoming hackfest in Pasadena. Agenda: ------- * Infrastructure ** Instagram: https://www.instagram.com/inkscapeofficial/ ** mailman3 status ** Wiki migration ** Weblate service deployment * Sponsorship ** Using gitlab issues for tracking ** Renewal of old sponsors ** 2 new bronze, 1 gold, 1 tbd ** SFC bookkeeping is still slow ** Sponsor acceptance policy ** Sponsor soliciting / outreach * Should we set up some new teams under delegation from the board? ** Funding - Fundraisers, merchandising, sponsorship management, etc. ** Accounting - Travel & other reimbursements ** Legal - Trademarks, etc. * Hackfest [http://www.socallinuxexpo.org/scale/17x/ SCALE] ** Review agenda *** Ideas to present to Bradley? ** Calls for donations * Hackfest [http://libregraphicsmeeting.org/2019/ LGM 2019] ** May 30th-June 3rd (Saarbrucken, Germany) ** Next steps for organizing it * GSoC ** Mentors needed ** Guiding prospective students ** Project ideas list ** Development starter docs * Other Business Action Items from last meeting: ------------------------------- == Hackfest LGM Saarbrucken == ♢ ACTION: Arrange vote for funds for stickers for the two 2019 hackfests [bryce] === Merchandise Sales === ♢ ACTION: Email Bryce with evaluation/details about hellotux.com merchandise service, for preparing board vote [crogers] ♢ ACTION: Board vote on hellotux.com [bryce] === Bug Tracker Transition === ♢ ACTION: Write up an orientation web page for new bug triagers, for gitlab migration [Mc] == Inkscape 1.0 alpha release == ♢ ACTION: Check in with people doing test case conversion [Tav] ♢ ACTION: ping jimmac/barbara about the symbolic icons for adding the theme to Inkscape [scislac] ♢ ACTION: Plan video for Inkscape 1.0 release [crogers] === Inkscape 1.0 Release === ♢ ACTION: Brainstorm plans for 1.0beta / 1.0 commemorative merch [crogers, tedg] === Sponsorship Management === ♢ ACTION: Find out about the new event insurance from #conservancy [tedg] ♢ ACTION: Generate summary of our financial situation [bryce] Transcripts of previous meetings: --------------------------------- http://alpha.inkscape.org/board/meetings/transcripts/ Bryce

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Sponsorship updates
by Bryce Harrington 22 Feb '19

22 Feb '19

Hi all, Just wanted to braindump some news & notes about sponsorship. 1. First, today we've gained one new Bronze Stylus sponsor, icons8.com. Yay! 2. A second sponsor is in the works, we're just waiting on Conservancy for processing, and should be annnounceable soon. 3. I have sent out renewal reminders to our current sponsors that have hit their expiration date. I figure we should give them a week to reply before retiring their entries from the sponsor page. 4. Should we think about increasing our Bronze sponsorship level? Today SFC told me that they don't like to bother invoicing amounts below $1000, which makes things a bit difficult if our Bronze sponsors want invoices. So moving Bronze to $1000 may make sense just for accounting purposes. 5. Is it time to add a Diamond level? When we set up the sponsorship levels, we originally included a Diamond level, but were not sure what amount it should be and decided we'd leave it out and revisit when it seemed plausible that we might get one. Given that we have two platinum sponsors currently, it seems plausible now. What do others think? 6. Do we want to increase other sponsorship levels? I'm guessing no, but if the board thinks we should this might be a good time to do so. We may want to do some TBD grandfathering of existing sponsors. 7. In order to improve our tracking of sponsors a little, I've added a private "Financial" sub-group to inkscape-board in gitlab, with a "sponsors" project under it: https://gitlab.com/inkscape-board/financial/sponsors/issues I figure we can use the issues tracker with each issue used for a separate sponsor. I'm treating the issue description as a semi-structured data record in YAML format, in case some day we want to tack on tools or integrate with other stuff. For now though it'll just be maintained manually, but this should hopefully permit >1 bus factor on sponsor management. Since Financial is a sub-group of the board, it is possible to add other highly trusted but non-board people to only this group. I've added Maren since due to her heavy involvement in sponsors and other financial matters in the past. 8. I have also added a Legal sub-group to inkscape-board, with a project for focusing on branding issues like trademark infringement investigations. This is also a private group, so only visible to board members plus trusted non-board people. I've added Pamela Chestek and Denver Gingerich, who are Conservancy lawyers that have worked with us on some of these issues in the past. Bryce

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[REFERENDUM] Car Rental for SCALE Hackfest in Pasadena
by Bryce Harrington 15 Feb '19

15 Feb '19

The Inkscape board is requested to vote on the following matter: Proposal: --------- Ryan Gorley will be traveling from Utah to California to attend the hackfest. For this distance, the cost of travel by air is commensurate with the cost of renting a car and driving. Using a rental car will have significant additional benefits, including being able to bring professional video equipment and a guest/assistant. 1. Authorize use of car rental for Ryan Gorley to attend Inkscape hackfest in Pasadena, California, within the normal travel cost caps already approved. - [ ] a. Yes, authorize car rental for Ryan Gorley's travel in place of air travel. - [ ] b. No, do not authorize car rental. Votes: ------ | Board Member | 1. | | -------------------- |:--:| | Bryce Harrington | | | Josh Andler | | | Tavmjong Bah | | | Ted Gould | | | Martin Owens | | | Marc Jeanmougin | | | Chris Rogers | | * - abstaining/recused Resolution: ----------- Background: ----------- Ryan Gorley explains: Hey Bryce, last year I captured some video at Boston and SCALE. The intention was to create a video about the project. The goal would be to educate people on how community run projects like this work, and paint a picture of how they can get involved and help. I didn't really have the right gear and a clear enough plan to execute on it well. I'd like to make another attempt this year, but with some upgraded video, audio, and lighting equipment from my business. The trick is that if fly to LA I'm pretty limited on what I can bring along in the airplane. I also have a friend who has worked with me on professional video projects in the past that would be interested in joining and helping for the week. For me the cost of a car rental (~$191*) and fuel (1400 miles = ~$150) will be comparable to the cost of an airplane ticket ($188~$288*) and ground transportation to-and-from the airport ($32~$192*). It's more exhausting for me, but I would be able to bring equipment that I wouldn't be able to otherwise, booth banners, and likely someone who can help. Both of my personal vehicles are a little older so I'm not sure I'd want to drive either of them that distance. Do you think the project/SFC would approve me renting a car and spending ~$10/night* more to get a room that would accommodate two people? It would be the same number of hotel nights (7) and my friend wouldn't be seeking reimbursement for any of his expenses. I would remain well within my allotted budget of $2000 in either scenario. As you know, prices are going up and I need to lock things. Please let me know. Thanks! Conservancy travel policy permits use of car rental, with prior approval by the Inkscape board (PLC): Ground transportation necessary as part of authorized Project trips is considered to be a reasonable expense. Public ground transportation, such as taxis, shuttles, buses and municipal transit, are generally the most cost-effective options and are the standard for eligible ground transportation reimbursements. All car rentals require pre-authorization by the PLC or by an officer of Conservancy. When car rentals have been pre-approved, the rental of compact cars is encouraged; mid-size vehicles are authorized when necessary (e.g., when compact-sized vehicles are not available or the number of passengers or volume of baggage makes a compact vehicle impractical). -- https://sfconservancy.org/projects/policies/conservancy-travel-policy.html

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Two potential sponsors?
by Bryce Harrington 13 Feb '19

13 Feb '19

A little while ago we were contacted by Signomatic and Couponbox about sponsorship. Does anyone have any concerns about either of them? If not, I'll reach out to them later this week. Bryce

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[REFERENDUM] Bug Migration Recognition
by Bryce Harrington 09 Feb '19

09 Feb '19

A majority vote of the current board members is required for the following matter. Proposal: --------- Authorize reimbursement to Chris Rogers for purchasing and shipping stickers, up to a limit of £200. - [ ] a. Authorize reimbursement for up to £200. - [ ] b. Do not authorize reimbursement - [ ] c. Other _____ Votes: ------ | Board Member | 1. | | -------------------- |:--:| | Bryce Harrington | | | Josh Andler | | | Tavmjong Bah | | | Ted Gould | | | Martin Owens | | | Marc Jeanmougin | | | Chris Rogers | * | * - Recused Resolution: ----------- Background: ----------- The Inkscape project is transitioning its collection of (over 5000) bug reports from Launchpad to Gitlab. In order to cleanup the collection we are recruiting triagers to assist in re-reproducing each of the bugs and improving the reports. To give recognition to the best participants in this effort, we will be printing and sending stickers to selected individuals based on performance criteria. Receipts for sticker printing and postage/shipping will be collected and provided to Conservancy as necessary for reimbursement requests. CR writes: """ So, I got an initial quote for the bug stickers, and we are looking at about £50 for the special bugs, and another £50 for the award stickers, which isn't too bad. This does not include mailing costs to ship out the swag, but I'm hoping it's not more than £100 to do that. Can I get approval for £200 for stickers+ shipping? I'll of course try to come under budget for the lot. Also, we wanted to offer some big prizes for the top bug wrangers. Any ideas on what? And what the budget might be for acquiring/shipping these items? """

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The price of swag (Bug Migration Game)
by C R 08 Feb '19

08 Feb '19

So, I got an initial quote for the bug stickers, and we are looking at about £50 for the special bugs, and another £50 for the award stickers, which isn't too bad. This does not include mailing costs to ship out the swag, but I'm hoping it's not more than £100 to do that. Can I get approval for £200 for stickers+ shipping? I'll of course try to come under budget for the lot. Also, we wanted to offer some big prizes for the top bug wrangers. Any ideas on what? And what the budget might be for acquiring/shipping these items? Thanks! -C

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Board meeting Friday Feb 1st at 10am Pacific
by Bryce Harrington 02 Feb '19

02 Feb '19

Our monthly board meeting is scheduled for Friday, Feb 1st, at 10am Pacific in #inkscape-devel. All members are welcome. http://wiki.inkscape.org/wiki/index.php/Board_Meetings Agenda: ------- * Hackfest [http://www.socallinuxexpo.org/scale/17x/ SCALE] ** March 7th-10th, 2019 (Pasadena, California) ** Need to identify potential attendees to invite. ** Make sure all travelers have their arrangements made * Hackfest [http://libregraphicsmeeting.org/2019/ LGM 2019] ** May 30th-June 3rd (Saarbrucken, Germany) Proposed. ** Need event host/coordinator * Spreadshirt ** Review how rollout went. Any followup tasks? * Bug tracker transition plan ** Review how kickoff went. Followup tasks? * Sponsorship management + Invoicing for sponsors + Use gitlab issues for tracking? + Sponsor acceptance policy + Renewal of old sponsors + Sponsor soliciting / outreach + Meeting w/ Karen on Conservancy assistance * 2019 Budget + Current balances + Plans for 2019 * Wiki migration * Weblate service deployment * Other Business Action Items from last meeting: ------------------------------- === Hackfest SCALE Pasadena === ♦ ACTION: Check into pre/post SCALE meeting options & AirBNB [tedg, scislac] ♦ ACTION: Set up hackfest fundraiser web page for SCALE hackfest [maren] ♦ ACTION: Put together list of people to invite to 2019 SCALE hackfest [tedg] ♦ ACTION: Identify/recruit Inkscape presenters for SCALE [ryangorley] == Hackfest LGM Saarbrucken == ♢ ACTION: Arrange vote for funds for stickers for the two 2019 hackfests [bryce] === Merchandise Sales === ♦ ACTION: Coordinate announcement of spreadshirt with hackfest [crogers, vectors team] ♢ ACTION: Email Bryce with evaluation/details about hellotux.com merchandise service, for preparing board vote [crogers] ♢ ACTION: Board vote on hellotux.com [bryce] === Bug Tracker Transition === ♢ ACTION: Discuss scheduling for rollout of bug transition game with Terry [crogers, bryce] ♢ ACTION: Write up an orientation web page for new bug triagers, for gitlab migration [Mc] ♦ ACTION: Announce move to gitlab for new Inkscape & 2geom bug reports, once inkscape 1.0-alpha is released [bryce] == Inkscape 1.0 alpha release == ♦ ACTION: Start Inkscape 1.0-alpha release once 2geom is released [bryce] ♢ ACTION: Check in with people doing test case conversion [Tav] ♢ ACTION: ping jimmac/barbara about the symbolic icons for adding the theme to Inkscape [scislac] ♢ ACTION: Plan video for Inkscape 1.0 release [crogers] === Inkscape 0.92.4 Release === ♦ ACTION: Kickoff 0.92.4 release once 1.0-alpha is released [bryce] ♦ ACTION: Remember to put correct version string in AC_ for 0.92.4 [bryce] ♦ ACTION: Plan PR for 0.92.4 (with mention of availability of alpha) [vectors team, ryangorley] === Inkscape 1.0 Release === ♢ ACTION: Brainstorm plans for 1.0beta / 1.0 commemorative merch [crogers, tedg] === Sponsorship Management === ♢ ACTION: Find out about the new event insurance from #conservancy [tedg] ♦ ACTION: See if Karen or other Conservancy members will be at SCALE to discuss sponsorship management ♢ ACTION: Generate summary of our financial situation [bryce] Transcripts of previous meetings: --------------------------------- http://alpha.inkscape.org/board/meetings/transcripts/ Bryce

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