- Inkscape Board of Directors

[REFERENDUM] Booth materials for Saarbrücken
by Bryce Harrington 12 Apr '19

12 Apr '19

A majority vote of the current board members is required for the following matter. Proposal: --------- Reimburse Maren Hachmann up to a limit of 200 € the cost of producing materials to supply a booth Inkscape will be hosting in Saarbrücken in association with our attendance at LGM and a hackfest. - [ ] a. Yes, reimburse Maren Hachmann up to 200 €. - [ ] b. No - [ ] c. Other: ____________________ Votes: ------ | Board Member | 1. | | -------------------- |:--:| | Bryce Harrington | | | Josh Andler | | | Tavmjong Bah | | | Ted Gould | | | Martin Owens | | | Marc Jeanmougin | | | Chris Rogers | | Resolution: ----------- Background: ----------- Following the SCaLE event, we brainstormed ways to improve our conference booth presence: https://gitlab.com/inkscape/vectors/general/issues/111 We will have another booth opportunity, associated with our next hackfest in Saarbrücken. We expect this may be a smaller event, and thus may be an excellent opportunity to experiment with new designs. A gitlab issue for tracking the materials to procure, and designs under development is at: https://gitlab.com/inkscape/vectors/general/issues/112 The rollup banner will be a copy of the one made for SCALE, to be kept in Europe for events located there. The original banner was printed for about $80 (apprx 72 €), and we estimate the cost of printing a B1-certified banner to run 50 - 70 € depending on size. For a previous SCALE event, we had budgeted $80 for hand-out materials including mini-stickers and mini-cards. Estimates for basic business cards are about 10 € for 250, but we intend to go a bit upscale so are budgeting 20 €. Stickers (20 sheets A4) are estimated as 60 €, which should cover the event needs with some left over for future events. Materials will be shipped to Tobias Ellinghaus' workplace in Saarbrüken. He is our local contact for the event and will hold the materials for us until the event takes place. We don't have an estimate for the shipping costs but are budgeting 20 €. 30 € will be budgeted for printing of additional literature or handouts, or to cover cost overages in any of the above items. Leftover items will also be used as give-aways at the LGM conference. Remaining items will be retained by Inkscape attendees to distribute at future events at their prerogative. | Item | Estimate | | --------------- | :------: | | Rollup banner | 70 € | | Stickers | 60 € | | Business cards | 20 € | | Shipping | 20 € | | Other | 30 € | | --------------- | -------- | | Total: | 200 € | Maren Hachmann will be responsible for coordinating the printing and shipping, and thus will be the authorized reimbursee for this. # Note: On resolution, CC: # approvals@...160..., accounting@...41..., inkscape@...41...

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[REFERENDUM] Reimbursement to Chris Rogers for commemorative stickers
by Bryce Harrington 12 Apr '19

12 Apr '19

A majority vote of the current board members is required for the following matter. Proposal: --------- Chris Rogers is authorized for reimbursement up to 200 £ for printing and shipping of commemorative stickers for Inkscape releases and hackfests. - [ ] a. Provide reimbursement of up to 200 £ to Chris Rogers - [ ] b. No - [ ] c. Other: _________________ Votes: ------ | Board Member | 1. | | -------------------- |:--:| | Bryce Harrington | | | Josh Andler | | | Tavmjong Bah | | | Ted Gould | | | Martin Owens | | | Marc Jeanmougin | | | Chris Rogers | | Resolution: ----------- Background: ----------- In honor of the upcoming 1.0 release, Chris Rogers is authorized for reimbursement up to 200 £ for commemorative stickers for the release and for hackfest events in 2019 as we prepare for it. These will be high-quality metalic stickers with custom designs specific to the individual releases and events. This is separate from the more general purpose stickers to be printed for handing out at the Saarbrücken booth, and separate from the award stickers being used as prizes in Inkscape's bug migration effort. Chris will ship the stickers to various Inkscape members for them to distribute and to commemorate their efforts. Receipts for sticker printing and postage/shipping will be collected and provided to Conservancy as necessary for reimbursement requests. # Note: On resolution, CC: # approvals@...160..., accounting@...41..., inkscape@...41...

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[REFERENDUM] Attendees at Saarbrücken hackfest
by Bryce Harrington 12 Apr '19

12 Apr '19

Voting is needed on funding for sponsorship of attendees at the Saarbrücken Hackfest planned for May 2019. Proposal: --------- 1. Authorize reimbursement of the following list of potential attendees at the Saarbrücken hackfest: Alex Valavanis valavanisalex@...23... Alexandre Prokoudine alexandre.prokoudine@...23... Bryce Harrington bryce@...2... Elisa de Castro Guerra elisa.dcg@...23... Jabier Arraiza javier.arraiza@...133... Jürgen Weigert jnweiger@...23... Marc Jeanmougin marc@...143... Maren Hachmann maren@...92... Max Gaukler development@...175... Mihaela Jurković mihaela.jurkovic@...23... Patrick Storz eduard.braun2@...176... René de Hesselle dehesselle@...177... Tavmjong Bah tavmjong@...47... Thomas Holder thomas@...178... Thomas Wiesner wiesi@...179... Tobias Ellinghaus me@...180... - [ ] a. Yes, sponsor travel reimbursement for the above individuals - [ ] b. Yes, but with the following change(s): _______________ - [ ] c. No, do not fund. 2. Board-sponsored Dinner (revision). The Inkscape Board will fund a dinner out for Hackfest attendees and their guests. An estimated 20 people averaging 30 € each gives a budget of 600 €. - [ ] a. Yes, for estimated cost of up to 600 €. - [ ] b. Recommend a change: ___________ - [ ] c. No, do not fund. Votes: ------ | Board Member | 1. | 2. | | -------------------- |:--:|:--:| | Bryce Harrington | | | | Josh Andler | | | | Tavmjong Bah | | | | Ted Gould | | | | Martin Owens | | | | Marc Jeanmougin | | | | Chris Rogers | | | Resolution: ----------- Background: ----------- This referendum updates an earlier vote on this issue, to identify the travelers and to update the Board sponsored dinner now that we have a better estimate on attendance numbers. Some of the listed individuals are not certain if they will be attending, so our actual list may be smaller. All travelers must adhere to the SFC's travel requirements, which they'll be notified about separately. Additional attendees may be added subsequently, but this is the comprehensive list known as of today.

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Inkscape Media Outlets (needs update)
by C R 09 Apr '19

09 Apr '19

Hey folks. There are 4 social media outlets listed for inkscape on our website: https://www.facebook.com/Inkscape.org https://www.deviantart.com/inkscapers https://www.deviantart.com/inkscapers and the Google+ account which is now gone along with the rest of G+ Are there more media outlets? We should probably take down the G+ link I think. :) Thanks. -C

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Board meeting Friday Apr 5th at 10am Pacific
by Bryce Harrington 06 Apr '19

06 Apr '19

Our monthly board meeting is scheduled for Friday, Apr 5th, at 10am Pacific in #inkscape-devel. All members are welcome. http://wiki.inkscape.org/wiki/index.php/Board_Meetings We'll give as much time as needed to any remaining planning and prepwork for the next hackfest. Travelers should be locking in their travel arrangements ASAP. We should probably check in with GSoC as well, since that's in high swing. The other topics we can get to as time permits. Agenda: ------- * Hackfest [http://libregraphicsmeeting.org/2019/ LGM 2019] ** May 30th-June 3rd (Saarbrucken, Germany) ** Travelers should have arrangements made * GSoC * Budget * Bug migration off Launchpad * Infrastructure ** mailing list migration off SourceForge ** Wiki migration off OSUOSL ** Weblate service deployment * Software Release status ** 2geom 1.1 ** Inkscape 0.92.5 ** Inkscape 1.0beta * Other Business Action Items from last meeting: ------------------------------- == Bug Migration Game Prices == ♢ ACTION: Check with SFC if amounts of $100 / $50 / $25 for 1st, 2nd, 3rd is within IRS limits [bryce] ♢ ACTION: Hold referendum on top game prizes after confirmed by SFC [bryce] == Infrastructure == ♦ ACTION: File gitlab issue for getting official certs set up for lists.inkscape.org [bryce] ♦ ACTION: Discuss stand alone oauth website/tools [bryce, doctormo] == Hackfest LGM Saarbrucken == ♦ ACTION: Referendum on Hackfest2019 Saarbrücken [bryce] ♦ ACTION: Verify with houz that venue is reserved for May 27-28 [moini] ♢ ACTION: Arrange vote for funds for stickers for the two 2019 hackfests [bryce] === Bug Tracker Transition === ♦ ACTION: Write up an orientation web page for new bug triagers, for gitlab migration [Cr] == Inkscape 1.0 beta == ♦ ACTION: Plan preparation work for the release [Mc, Bryce] ♢ ACTION: Check in with people doing test case conversion [Tav] ♢ ACTION: ping jimmac/barbara about the symbolic icons for adding the theme to Inkscape [scislac] ♢ ACTION: Plan video for Inkscape 1.0 release [crogers] ♢ ACTION: Brainstorm plans for 1.0beta / 1.0 commemorative merch [crogers, tedg] === Sponsorship Management === ♢ ACTION: Find out about the new event insurance from #conservancy [tedg] ♦ ACTION: Generate summary of our financial situation [bryce] == Other == ♦ ACTION: Referendum for transfer of webcams to Vectors team [bryce] ♦ ACTION: Ask on inkscape-devel@ if anyone would have a use for the license [Moini] ♦ ACTION: Outreachy - clarify with SFC about next steps [bryce] Transcripts of previous meetings: --------------------------------- http://alpha.inkscape.org/board/meetings/transcripts/ Bryce

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Outreachy
by Máirín Duffy 11 Mar '19

11 Mar '19

Hi folks, I've been terribly neglectful in making this happen, and for that I really apologize. The next Outreachy round is opening up Feb 18. I think our status right now is that the Inkscape Board voted on: "Inkscape will begin earmarking of donations for the Outreachy internship program, with the goal of participating in one or more Outreachy slots." back in Sept as required by the sfconservancy to start fundraising for the slot. What still needs to be done I think is per ticket #1593 having bkuhn set up a donate button for funds earmarked for Outreachy. What I propose to do, since we have missed another round thanks to me, is to go ahead and have the Outreachy-specific donate button set up, and to start fundraising with an eye towards the summer round of outreachy. Does that sound ok? And a million apologies again for lagging on this, ~m

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[RESOLUTION] Participation in Outreachy and authorization for fundraising
by Bryce Harrington 08 Mar '19

08 Mar '19

Proposal: --------- Shall Inkscape participate in the Outreachy internship program, and allow the earmarking of donations for funding one or more Outreachy slots? - [ ] a. Yes, participate in Outreachy and allow collection of donations to fund one or more internship slots. - [ ] b. No, do not participate in Outreachy at this time. - [ ] c. Other ___________________ Votes: ------ | Board Member | 1. | | -------------------- |:--:| | Bryce Harrington | a. | | Josh Andler | a. | | Tavmjong Bah | a. | | Ted Gould | | | Martin Owens | a. | | Marc Jeanmougin | a. | | Chris Rogers | a. | Resolution: ----------- Inkscape will begin earmarking of donations for the Outreachy internship program, with the goal of participating in one or more Outreachy slots. Note that at this time it is assumed the cost of the Outreachy participation will be covered entirely by the earmarked donations. Background: ----------- At the Boston hackfest Máirín Duffy suggested Inkscape participate in the Outreachy internship program, and offered to help with organizing and fundraising for it. We discussed it in detail at the board meetings, but I don't think we formally voted on it. Conservancy requires a formal vote for moving forward with collection of donations for us. One way Outreachy appears to differ from the GSoC program is that funding must be arranged by the mentoring organization. Máirín believes that adequate external funding can be secured for Inkscape, to cover at least one student. With the Inkscape Committee's approval, Conservancy will create a Donate button to receive and earmark funds to be used for the Outreachy slot. At this time it is assumed the cost of the Outreachy participation will be covered entirely by the earmarked donations. If it becomes desireable in the future for Inkscape to cover portions of the internship cost, a separate vote will be done. ------------------------------------------------------------------------ On Wed, Aug 29, 2018 at 08:52:08PM +0000, Bradley M. Kuhn via RT wrote: > Oh, I forgot to add in my last email, Máirín asked for us to set up an "account". To be clear, we are *not* setting up an "account" for this -- that's a term of art in accounting and it defintiely is not how we handle the situation when an existing Conservancy member project wants to fund an Outreachy internship. > > What we can set up is a donate button, which is what I've changed this ticket into an action item for. > > Since both Inkscape and Outreachy are Conservancy member projects, I believe it's ok to say publicly that the funds are meant for that, but please don't do that until I'm in possession of a a vote in the approvals queue where Inkscape Committee has voted to fund an Outreachy slot. Bryce, please take that as an action item and email to approvals creating a separate ticket. > > But, to be clear, the money will be officially earmarked for Inkscape, in their regular "Income:Donations" account, and the thing that will bind it to go to the Outreachy slot will be the vote by the Inkscape PLC to spend money on a slot. > > If you have further questions about what's appropriate to say during fundraising campaign,or other related issues to this, probably best to discuss in detail with Karen outside of any specific RT ticket. >

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[REFERENDUM] Saarbrüken Hackfest 2019 Funding
by Bryce Harrington 07 Mar '19

07 Mar '19

Voting is needed on funding for sponsorship of attendees at the Saarbrücken Hackfest planned for May 2019. Proposal: --------- 1. Travel Sponsorship to Saarbrücken, Germany. - [ ] a. Reimburse pre-approved attendees (TBD) for up to a flat amount of $2000 per person. - [ ] b. Reimburse using the ranked system used for the Boston hackfest. - [ ] c. Reimburse with open ended limits to extent permitted by Software Conservancy policy. - [ ] d. Other: _______ - [ ] e. No, do not fund. 2. Board-sponsored Dinner. The Inkscape Board will fund a dinner out for Hackfest attendees and their guests. An estimated 10 people averaging 30 € each gives a budget of 300 €. - [ ] a. Yes, for estimated cost of up to 300 €. - [ ] b. Recommend a change: ___________ - [ ] c. No, do not fund. 3. Refreshments. The event host will ensure there are snacks and beverages, and procure other incidentals as needed for attendees. An estimate of 10 attendees * 2 days * 5 € gives a budget of 100 €. - [ ] a. Authorize reimbursement of up to 100 € to the event host for snacks, beverages, and other incidentals relating to the event hosting. - [ ] b. Authorize a different amount: _______ - [ ] c. Do not authorize reimbursement for refreshments Votes: ------ | Board Member | 1. | 2. | 3. | | -------------------- |:--:|:--:|:--:| | Bryce Harrington | | | | | Josh Andler | | | | | Tavmjong Bah | | | | | Ted Gould | | | | | Martin Owens | | | | | Marc Jeanmougin | | | | | Chris Rogers | | | | Resolution: ----------- Background: ----------- The Libre Graphics Meeting will be held in Germany in May. We wish to also hold a 2-day hackfest preceeding it. Travel grants will be provided to attendees of these events. The exact list of approved attendees will be determined separately. We anticipate attendance in the 5-15 person range, similar to past events. A listing of prospective invitees is available at: http://wiki.inkscape.org/wiki/index.php/Hackfest2019_Saarbr%C3%BCcken_Atten… Further details about the hackfest are available from http://wiki.inkscape.org/wiki/index.php/Hackfest2019_Saarbrücken

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[REFERENDUM] Webcams
by Bryce Harrington 07 Mar '19

07 Mar '19

A majority vote of the current board members is required for the following matter. Proposal: --------- What should we do with the webcams awarded to the Inkscape project by The Univention Summit? - [ ] a. Assign to the Vectors team to determine disposition. - [ ] b. Use as prizes in bug migration game. - [ ] c. Retain as project property. - [ ] d. Other: _____ Votes: ------ | Board Member | 1. | | -------------------- |:--:| | Bryce Harrington | | | Josh Andler | | | Tavmjong Bah | | | Ted Gould | | | Martin Owens | | | Marc Jeanmougin | | | Chris Rogers | | Resolution: ----------- Background: -----------

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Financial totals
by Bryce Harrington 02 Mar '19

02 Mar '19

SFC's fiscal year began yesterday. Here are our annual totals through this period. Year Income Expenses Change Total FY2006 $3,399.50 $3399.50 $3399.50 FY2007 $10,232.65 $-4,718.00 $5514.65 $8914.15 FY2008 $358.48 $-460.98 $-102.50 $8811.65 FY2009 $2,784.57 $-500.00 $2284.57 $11096.22 FY2010 $4,803.28 $-2,081.60 $2721.68 $13817.90 FY2011 $8,798.50 $-2,314.98 $6483.52 $20301.42 FY2012 $6,957.72 $-1,653.90 $5303.82 $25605.24 FY2013 $8,068.04 $-2,501.70 $5566.34 $31171.58 FY2014 $13,338.47 $-9,604.68 $3733.79 $34905.37 FY2015 $12,829.87 $-10,970.43 $1859.44 $36764.81 FY2016 $13,058.44 $-8,077.25 $4981.19 $41746.00 FY2017 $43,932.18 $-4,772.44 $39159.74 $80905.74 FY2018 $64,684.66 $-23,314.87 $41369.79 $122275.53 Bryce

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