- Inkscape Board of Directors

Postpone meeting this week?
by Bryce Harrington 02 Jul '19

02 Jul '19

Our monthly board meeting would normally be this Friday, but it's a holiday weekend here in the US. Ted and I at least will be unavailable that day. Would you guys mind if we cancel or postpone the meeting? Or alternatively if people want to keep it on the 5th could someone else run it this month? Bryce

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Board meeting Friday Jun 7th at 10am Pacific
by Bryce Harrington 08 Jun '19

08 Jun '19

Our monthly board meeting is scheduled for Friday, Jun 7th, at 10am Pacific in #inkscape-devel. All members are welcome. http://wiki.inkscape.org/wiki/index.php/Board_Meetings Agenda: ------- * CoC: escalation point person needed * Hackfest debrief [http://libregraphicsmeeting.org/2019/ LGM 2019] * Infrastructure ** mailing list migration off SourceForge ** Wiki migration off OSUOSL * GSoC * Other Business ** CoC Escalation Point *** Need someone to handle escalated complaints re CoC, since Krzysztof Kosiński has resigned. Hopefully someone with training or experience with conflict resolution or mediation. Not much time needed, probably would never happen, but need to be ready just in case. Currently it's vacant. ** Forums: Should a job postings area be included? *** Discuss the possibility of having something like a jobs board on the new forum. Something similar to https://forum.inkscapecommunity.com/index.php?board=12.0 Would need strict rules to prevent misuse, spam, liability, etc. Action Items from last meeting: ------------------------------- == Bug Migration == ♢ ACTION: (Blocked) Check with SFC if amounts of $100 / $50 / $25 for 1st, 2nd, 3rd is within IRS limits [bryce] ♢ ACTION: (Blocked) Hold referendum on top game prizes after confirmed by SFC [bryce] == Inkscape 1.0 beta == ♢ ACTION: Check in with people doing test case conversion [Tav] ♢ ACTION: ping jimmac/barbara about the symbolic icons for adding the theme to Inkscape [scislac] ♢ ACTION: Plan video for Inkscape 1.0 release [crogers] ♢ ACTION: Brainstorm plans for 1.0beta / 1.0 commemorative merch [crogers, tedg] === Sponsorship Management === ♢ ACTION: Find out about the new event insurance from #conservancy [tedg] Transcripts of previous meetings: --------------------------------- http://alpha.inkscape.org/board/meetings/transcripts/ Bryce

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Quick report on Hackfest
by Tavmjong Bah 07 Jun '19

07 Jun '19

Discussions during the Hackfest =============================== Fund raising and what the money is used for: We had both Krita and Gimp developers present. Krita view: Receives $6000 per month from both the Windows and Steam store. They charge $9.99. Windows does not allow links to "free" copies. Steam can handle all platforms but is difficult to set up. MacStore might have GPL issues, easier with GPL 2. Krita pays four full-time developers. Gimp view: Gimp receives lots of donations ($100,000 from one source). Gimp does not pay developers but spends its funds on buying equipment for developers and getting them together. There was general agreement that we should start charging on the Windows store. We though $19.99 was a good price. We do want to offer a free download option but that is difficult with Windows store policy. One way of working around this is to make a download link prominent on our home page (it already is) and linking to that. A second way is to have two Window store entries, one for payed and one free. We can include a link to a free version of Inkscape on the Steam store. Marc is going to look at how hard it is to put Inkscape on that store. There was general agreement that hiring a full time person to handle infrastructure/fund raising/etc. is a good idea. We also discussed the "nofollow" keyword in the links to our sponsors and how it is effecting the sponsorship renewals. Recognizing that there are two types of sponsors: those that are truly interested in promoting Inkscape and those that are using the links to raise their profile in search engines. We thought that charging extra for removing the "nofollow" keyword might be worth doing. Inkscape dependencies: This is only an issue for the Linux builds. We agreed that we should support: * Debian Stable (9) * Ubuntu Last LTS (18.04) * Last CentOS/Redhat (as best effort) * Fedora Last 2 And we shouldn't break for point releases. MacOSX: A lot of work was done on the 1.0 MaxOSX build during the hackfest. It was noted that MacOS 10.15 will no longer support 32bit builds. This will cause problems for those using the 0.92 builds. 1.0 will likely not be ready by the time 10.15 is out. One solution is to point people to the "Curated MacOSX" builds, although this is not an "Official" Inkscape build. 1.0 Release: Marc came up with a new schedule for the 1.0 release that was agreed to by those present. Key items to solve before beta: * Merge Jabier's improvements to the XML dialog (attributes/styling/selectors). * Fix missing icons on startup. Alpha 2 at end of LGM. (DONE) Extensions: There was a general annoyance with breaking API and with losing file import via Uniconvertor. Uniconvertor is no longer being packaged separately so this is not just an Inkscape problem. Hackfest dinner: We shared a space with Gimp and Krita. Bill came to 283 Euros ($321).

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[ANNOUNCE] This mailing list is moving soon!
by Bryce Harrington 29 May '19

29 May '19

The Inkscape project is upgrading its mailing lists, and will be moving off SourceForge on June 8th, 2019. Between now and then, please subscribe to the new lists at to ensure you don't miss any Inkscape discussions. Subscribe to the new list here: https://lists.inkscape.org Bryce

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[REFERENDUM] 2019 Budget
by Bryce Harrington 20 May '19

20 May '19

Proposal: --------- A majority vote of the current board members is required for approving this budget. Allocate from general fund to item pools for FY2019 (03/2019 - 03/2020) following past budgets, including for hackfest sponsorships, conference attendance, development funding, and Vectors team marketing outreach as shown in the table below: | | FY2018 | FY2018 | FY2018 | FY2019 | Total | | Funding Pool | Balance | Income | Expenses | Allocation | Pool | | ------------ | ---------- | ------- | -------- | ---------- | -------- | | + Hackfests | $21,467.60 | $887 | $16,255 | $10,000 | $16,016 | | + Conferences | $2000.00 | $0 | $35 | +$3,000 | $4,965 | | + SVG WG | $2426.11 | $78 | $0 | $0 | $2,504 | | + GSoC Travel | $0.00 | $0 | $0 | $0 | $0 | | + Vectors | $200.00 | $0 | $65 | +$1,000 | $1,135 | | + Projects | $6000.00 | $0 | $1,250 | +$2,000 | $6,750 | | General Fund | $45,732.00 | $70,625 | $6,144 | -- | $94,213 | [ ] a. Adopt allocations from general fund as shown above [ ] b. Revise budget with the following changes recommended: _____________________________________________________ _____________________________________________________ [ ] c. Do not establish a budget for this year Background: ----------- Our historical cash flow is summarized in this table: | Year | Income | Expenses | Change | Total | | ------ + ------------ + ------------ + ------------ + ----------- + | FY2006 | $3,399.50 | $0.00 | $3399.50 | $3399.50 | | FY2007 | $10,232.65 | $-4,718.00 | $5514.65 | $8914.15 | | FY2008 | $358.48 | $-460.98 | $-102.50 | $8811.65 | | FY2009 | $2,784.57 | $-500.00 | $2284.57 | $11096.22 | | FY2010 | $4,803.28 | $-2,081.60 | $2721.68 | $13817.90 | | FY2011 | $8,798.50 | $-2,314.98 | $6483.52 | $20301.42 | | FY2012 | $6,957.72 | $-1,653.90 | $5303.82 | $25605.24 | | FY2013 | $8,068.04 | $-2,501.70 | $5566.34 | $31171.58 | | FY2014 | $13,338.47 | $-9,604.68 | $3733.79 | $34905.37 | | FY2015 | $12,829.87 | $-10,970.43 | $1859.44 | $36764.81 | | FY2016 | $13,058.44 | $-8,077.25 | $4981.19 | $41746.00 | | FY2017 | $43,932.18 | $-4,772.44 | $39159.74 | $80905.74 | | FY2018 | $71,589.96 | $-23,749.24 | $47840.72 | $128746.46 | | FY2019 | $7,376.46 | $-1,873.61 | $5502.85 | $134249.31 | During FY2018 our total assets rose from $80906 to $128746, thanks to generous donors and sponsors small and large who provided Inkscape with $71,589.96 in income. Our expenses in FY2018 were higher than usual years, amounting to $-23,749, due in large part to our presence at a lot of events: LGM, two hackfests, an awards ceremony, and SCALE. While donations are continuing to increase in FY2019, for sponsorship it is less clear - with changes to Inkscape's website linking policy, most past sponsors are declining to renew this year, and solicitation of new sponsors has not yet made up the difference. Anticipated expenditures for FY2019 and actual expenses for FY2018 are shown below: | | FY2018 | FY2018 | FY2019 | FY2019 | | Expense Item | Actual | Expenses | Estimate | Est. Total | | ----------------------- | --------- | ---------- | -------- | ---------- | | Hackfests/LGM | | $16,255 | | $16,000 | | Boston | $6,502.20 | | | | | Seville (LGM) | $2,006.44 | | | | | Kiel | $7,746.56 | | | | | Pasadena (+SCALE) | | | $6,000 | | | Saarbrücken (+LGM) | | | $10,000 | | | Conferences | | $35 | | $3,000 | | Bremen OSBAR | 35.29 | | | | | Other Conferences | | | $3,000 | | | SVG WG | | | | | | GSoc Travel | | | | | | Vectors | | $65 | | $1,085 | | SCALE Booth | 65.32 | | | | | Stickers | | | $261 | | | Saarb. Booth | | | $224 | | | Other outreach | | | $600 | | | Projects | | $1,250 | | | | Mailman3 | $1,250.00 | | | | | General | | $6,144 | | $4,000 | | Trademarks reg fees | $1,275.00 | | $0 | | | Trademark legal | $300.00 | | $0 | | | Legal action | $800.00 | | $0 | | | Bank Fees | $3,754.39 | | $4000 | | | Misc | $ 14.85 | | $0 | | Like in FY2018, 2019 will also see two hackfests, but these will be done in conjunction with LGM and SCALE events which should make more efficient use of our funds, even though overall event attendance is likely to grow larger. The board has expressed an interest in seeing Inkscape attendance at more events, especially for speakers on Inkscape-related topics; this budget increases our funding pool by $3000 to a total of $4965 available. The new Vectors team is very active and will be increasing. They are planning use of their budget for printing of handouts and signage for technical events. This budget increases their funding pool to $1000. The board will continue to review and approve expenditures as normal. A contract for development of Ansible scripted Mailman3 installation was completed and paid in FY2018, enabling the Inkscape project to move from Sourceforge mailing list hosting to self-hosted services in 2019. As a final note, I've been working on creating scripts to present our budget data and summarize it in a way that helps the board make more sense of the numbers. Unfortunately, there's a lot of idiosyncracies in our ledger records (multi-currency conversions, tardy reimbursements, event miscategorization, variations in how expenses are summed up from event to event, etc.) that are tricky to account for, and hard to process mechanically (I sometimes have to rely on contextual information to figure out where each ledger post belongs). Since I've run low on time to get the scripting smart enough, I've set that aside and done it manually; oh well, maybe next year. So, the data is correct to the best of my abilities, and I'll just have to apologize if I've overlooked an item or miscalculated. Votes: ------ | Board Member | 1. | | -------------------- |:--:| | Bryce Harrington | | | Josh Andler | | | Tavmjong Bah | | | Ted Gould | | | Martin Owens | | | Marc Jeanmougin | | | Chris Rogers | | Resolution: -----------

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Board meeting Friday May 3rd at 10am Pacific
by Bryce Harrington 09 May '19

09 May '19

Our monthly board meeting is scheduled for Friday, May 3rd, at 10am Pacific in #inkscape-devel. All members are welcome. http://wiki.inkscape.org/wiki/index.php/Board_Meetings @Tav: I'm not sure I'll be able to run the meeting Friday, as I'm starting a new job this week. If I'm not present at the start, would you mind chairing the meeting? Thanks -- Bryce Agenda: ------- * Hackfest [http://libregraphicsmeeting.org/2019/ LGM 2019] ** May 30th-June 3rd (Saarbrucken, Germany) ** Travelers must have arrangements made and listed in wiki * GSoC * Budget ** Referendum review & discussion ** Vector team budget approval process? * Bug migration off Launchpad * Infrastructure ** mailing list migration off SourceForge ** Wiki migration off OSUOSL ** Weblate service deployment * Software Release status ** 2geom 1.1 ** Inkscape 0.92.5 ** Inkscape 1.0beta * Fundraising ** Establish a fundraising team ** Fndraising objectives for FY2019 ** Fundraising activity ideas? * Recruitment ** Recruitment objectives for FY2019 ** Onboarding process improvement ideas? * Other Business Action Items from last meeting: ------------------------------- == Hackfest Saarbrücken == ♦ ACTION: Send official email to list about hackfest [tav] ♦ ACTION: Get responses from "People to Invite" list [tav] ♦ ACTION: Vote for hackfest booth materials, that Moini will be procuring [bryce] ♦ ACTION: Vote for sticker reimbursements, that Cr will be procuring [bryce] == Bug Migration == ♢ ACTION: Check with SFC if amounts of $100 / $50 / $25 for 1st, 2nd, 3rd is within IRS limits [bryce] ♢ ACTION: Hold referendum on top game prizes after confirmed by SFC [bryce] == Inkscape 1.0 beta == ♢ ACTION: Check in with people doing test case conversion [Tav] ♢ ACTION: ping jimmac/barbara about the symbolic icons for adding the theme to Inkscape [scislac] ♢ ACTION: Plan video for Inkscape 1.0 release [crogers] ♢ ACTION: Brainstorm plans for 1.0beta / 1.0 commemorative merch [crogers, tedg] === Sponsorship Management === ♢ ACTION: Find out about the new event insurance from #conservancy [tedg] Transcripts of previous meetings: --------------------------------- http://alpha.inkscape.org/board/meetings/transcripts/ Bryce

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[Draft] Budget proposal for FY2019
by Bryce Harrington 30 Apr '19

30 Apr '19

Below is a draft for a proposed vote on our budget allocations for FY2019. This follows what was discussed at the Pasadena hackfest, and is similar to what we've done in the past. This presents more detail on past expenses and a summary of our cashflow. Feel free to discuss this either here in email or at Friday's board meeting. I would like to get the final draft proposal out for voting this coming weekend for voting next week. Bryce ------------------------------------------------------------------------ Budget for 2019 =============== Proposal: --------- Allocate from general fund to item pools for FY2019 (03/2019 - 03/2020) following past budgets, including for hackfest sponsorships, conference attendance, development funding, and Vectors team marketing outreach as shown in the table below: | | FY2018 | FY2018 | FY2018 | FY2019 | Total | | Funding Pool | Balance | Income | Expenses | Allocation | Pool | | ------------ | ---------- | ------- | -------- | ---------- | -------- | | + Hackfests | $21,467.60 | $887 | $16,255 | $10,000 | $16,016 | | + Conferences | $2000.00 | $0 | $35 | +$3,000 | $4,965 | | + SVG WG | $2426.11 | $78 | $0 | $0 | $2,504 | | + GSoC Travel | $0.00 | $0 | $0 | $0 | $0 | | + Vectors | $200.00 | $0 | $65 | +$1,000 | $1,135 | | + Projects | $6000.00 | $0 | $1,250 | +$2,000 | $6,750 | | General Fund | $45,732.00 | $70,625 | $6,144 | -- | $94,213 | [ ] a. Adopt allocations from general fund as shown above [ ] b. Revise budget with the following changes recommended: _____________________________________________________ _____________________________________________________ [ ] c. Do not establish a budget for this year Background: ----------- Our historical cash flow is summarized in this table: | Year | Income | Expenses | Change | Total | | ------ + ------------ + ------------ + ------------ + ----------- + | FY2006 | $3,399.50 | $0.00 | $3399.50 | $3399.50 | | FY2007 | $10,232.65 | $-4,718.00 | $5514.65 | $8914.15 | | FY2008 | $358.48 | $-460.98 | $-102.50 | $8811.65 | | FY2009 | $2,784.57 | $-500.00 | $2284.57 | $11096.22 | | FY2010 | $4,803.28 | $-2,081.60 | $2721.68 | $13817.90 | | FY2011 | $8,798.50 | $-2,314.98 | $6483.52 | $20301.42 | | FY2012 | $6,957.72 | $-1,653.90 | $5303.82 | $25605.24 | | FY2013 | $8,068.04 | $-2,501.70 | $5566.34 | $31171.58 | | FY2014 | $13,338.47 | $-9,604.68 | $3733.79 | $34905.37 | | FY2015 | $12,829.87 | $-10,970.43 | $1859.44 | $36764.81 | | FY2016 | $13,058.44 | $-8,077.25 | $4981.19 | $41746.00 | | FY2017 | $43,932.18 | $-4,772.44 | $39159.74 | $80905.74 | | FY2018 | $71,589.96 | $-23,749.24 | $47840.72 | $128746.46 | | FY2019 | $7,376.46 | $-1,873.61 | $5502.85 | $134249.31 | During FY2018 our total assets rose from $80906 to $128746, thanks to generous donors and sponsors small and large who provided Inkscape with $71,589.96 in income. Our expenses in FY2018 were higher than usual years, amounting to $-23,749, due in large part to our presence at a lot of events: LGM, two hackfests, an awards ceremony, and SCALE. While donations are continuing to increase in FY2019, for sponsorship it is less clear - with changes to Inkscape's website linking policy, most past sponsors are declining to renew this year, and solicitation of new sponsors has not yet made up the difference. Anticipated expenditures for FY2019 and actual expenses for FY2018 are shown below: | | FY2018 | FY2018 | FY2019 | FY2019 Est.| | Expense Item | Actual | Expenses | Estimate | Expenses | | ----------------------- | --------- | ---------- | -------- | ---------- | | Hackfests/LGM | | $16,255 | | $16,000 | | Boston | $6,502.20 | | | | | Seville (LGM) | $2,006.44 | | | | | Kiel | $7,746.56 | | | | | Pasadena (+SCALE) | | | $6,000 | | | Saarbrücken (+LGM) | | | $10,000 | | | Conferences | | $35 | | $3,000 | | Bremen OSBAR | $35.29 | | | | | Other Conferences | | | $3,000 | | | SVG WG | $0.00 | $0 | $0 | $0 | | GSoc Travel | $0.00 | $0 | $0 | $0 | | Vectors | | $65 | | $1,085 | | SCALE Booth | $65.32 | | | | | Stickers | | | $261 | | | Saarb. Booth | | | $224 | | | Other outreach | | | $600 | | | Projects | | $1,250 | | | | Mailman3 | $1,250.00 | | | | | General | | $6,144 | | $4,000 | | Trademarks reg fees | $1,275.00 | | $0 | | | Trademark legal | $300.00 | | $0 | | | Legal action | $800.00 | | $0 | | | Bank Fees | $3,754.39 | | $4000 | | | Misc | $ 14.85 | | $0 | | Like in FY2018, 2019 will also see two hackfests, but these will be done in conjunction with LGM and SCALE events which should make more efficient use of our funds, even though overall event attendance is likely to grow larger. The board has expressed an interest in seeing Inkscape attendance at more events, especially for speakers on Inkscape-related topics; this budget increases our funding pool by $3000 to a total of $4965 available. The new Vectors team is very active and will be increasing. They are planning use of their budget for printing of handouts and signage for technical events. This budget increases their funding pool to $1000. The board will continue to review and approve expenditures as normal. A contract for development of Ansible scripted Mailman3 installation was completed and paid in FY2018, enabling the Inkscape project to move from Sourceforge mailing list hosting to self-hosted services in 2019. As a final note, I've been working on creating scripts to present our budget data and summarize it in a way that helps the board make more sense of the numbers. Unfortunately, there's a lot of idiosyncracies in our ledger records (multi-currency conversions, tardy reimbursements, event miscategorization, variations in how expenses are summed up from event to event, etc.) that are tricky to account for, and hard to process mechanically (I sometimes have to rely on contextual information to figure out where each ledger post belongs). Since I've run low on time to get the scripting smart enough, I've set that aside and done it manually; oh well, maybe next year. So, the data is correct to the best of my abilities, and I'll just have to apologize if I've overlooked an item or miscalculated. Votes: ------ | Board Member | 1. | | -------------------- |:--:| | Bryce Harrington | | | Josh Andler | | | Tavmjong Bah | | | Ted Gould | | | Martin Owens | | | Marc Jeanmougin | | | Chris Rogers | | Resolution: -----------

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Opinions needed - Past board referendums - online?
by Bryce Harrington 27 Apr '19

27 Apr '19

Hi all, I've been collecting our board votes into a private gitlab repository: https://gitlab.com/inkscape-board/documents Currently, this is not accessible to the general public, just members of the inkscape-board team. You all should be able to look at what's there. My question is if we should make the past referendums publically visible (for increased public transparency) or keep them as private? (Or something else?) There are sometimes cases where we want to share the details about a referendum with various people. However, I'm not sure whether or not it is desireable to have our actual votes public. Also, occasionally we vote on things (e.g. trademark issues) that we don't want public. What do you guys think? Is there value in making past referendums publically visible? If so, should we show or hide our votes? And should we include mechanisms to filter public vs. private votes from being visible? Or just keep everything private? Bryce

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Status update on mailman3 rollout
by Bryce Harrington 25 Apr '19

25 Apr '19

tldr; Good news - I think it's time to plan moving to the new mailing list software. Mailman3 is up and operating at lists.inkscape.org, including imports of our list archives, current as of yesterday. All major issues have been resolved, and remaining work is just cosmetics. While we're not quite to 100% yet I wanted to give the board a summary of what's been done and what's to come. You can take a look here: https://lists.inkscape.org First, the packaging, configuration, and deployment of mailman3 and its dependencies has been scripted in Ansible. This is now quite solid. Ian has been moving mountains to make this work smoothly.. Second is the mailing list configs. This is a one-time step, but I've scripted this too, using mailman3's REST api. We'll eventually need moderators identified for each list to handle spam and list admin requests but I can handle this initially. Third, I've closed some lists that aren't going to be migrated. I haven't closed the inkscape-user-{LN}@ lists yet, but let them know we'll be merging them into inkscape-user@ going forward since their traffic has been negligible the past few years. Fourth, the list archives. The SF archives didn't import cleanly at first, but I've patched hyperkitty's importer and dealt with each of the problems, and they're importing cleanly now. I'll do a new import once we're ready to cut over officially. SF munges the email addresses, which is why the gravatars aren't showing up correctly. It should be possible to un-munge at least the more frequent posters. There are some other cosmetic bits to polish up the UI; this is all stuff that can be done post-rollout; I'll work on them as I have time, for now. The main still-missing piece is a backup solution. This isn't critical to do pre-release, but it is the topmost item in the todo list. The "rollout" of the new lists will be as simple as just asking people to sign up for the new lists and stop posting things on the old one. I'll do a fresh reimport of the archives at the time the email goes out. People will need to re-subscribe, since SourceForge does not provide subscription lists any more. Because of that, I'll send out a notice to each of the lists summarizing the changeover. I'll do that a week or two before the switch. And before that (probably in a few days) I'll send out a summary to the inkscape-devel@ list similar to this one, that describes the technicals, so the development team knows what's happening. Meanwhile, let me know if there are any questions, or issues you want to see addressed before we move forward. Otherwise, please look forward to our spiffy new mailing list software. :-) Bryce

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Business card ready to go, need quantity and approval
by C R 19 Apr '19

19 Apr '19

Quantity prices: 100 = £37.54 250 = £47.61 500 = £64.94 750 = £81.72 1000 = £98.51 This is for a gloss outside, matte inside, folded card at a nice thick 400gsm. This is the least expensive company I found for these options (many don't offer gloss outside, matte inside, or were folded on the wrong side anyway). Price for 500 ranged from £65 - £100+ pounds, so this is a decent deal for 500. -C

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