- Inkscape Board of Directors

VOTE: FSA Membership List Revision
by Ted Gould 13 Nov '21

13 Nov '21

A majority vote of the current board members is required for the following matter. Background ---------- Previously we voted on adjusting the FSA to change the list of people who can vote for the PLC positions to be a list maintained by the PLC instead of the AUTHORS file. We sent that to the SFC and they recommended some slight changes. They'd like to see the URL there, but with a mechanism to change it without going through the whole FSA change procedure. Proposal --------- Amend the FSA section 6 paragraph 2 from: Committee members (“Members”) shall be elected by the contributors to the Inkscape community, which is comprised solely of individuals listed in the Project’s AUTHORS file (“Inkscape Community”). to: Committee members (“Members”) shall be elected by the contributors to the Inkscape community, which is comprised solely of individuals listed on the following URL on the Project’s website (“Inkscape Community”), or such other URL as provided to Conservancy by the Authorized Representative upon unanimous approval of the Committee: https://inkscape.org/*membership/list.txt Votes ----- a. Ammend the FSA as written above b. Similar to above but with these changes: c. We shouldn't amend the FSA

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VOTE: FSA adding membership provision
by Ted Gould 13 Nov '21

13 Nov '21

Background ---------- We've passed a membership policy, but I'd thrown out the idea that some of that should be in the FSA to make it more official. I suggested some text to mirror the policy, there hasn't been any comments. Upon realizing the FSA is harder to change than I thought, I'm suggesting putting it in now so we don't have to do the signing part again. Putting this to a quick vote to see if it can go in this batch of changes. Proposal -------- Add a section to the FSA that reads as follows: Inkscape Community. The Inkscape Community shall be defined as a list of members that is maintained by The Committee and posted as specified in section 6. Adding a Member. Contributors will be added when they have made a sustained contribution to the Inkscape Project and that contribution is verified by three existing members of the Community. Removing a Member. Members can be removed from the list at the member’s request or by a simple majority vote of The Committee. The Committee should only remove members that cannot be contacted, have ceased contributing to Inkscape for over a year, or who have committed actions that are harmful to the project or its community. Votes ----- a. Add the section to the FSA b. It needs more work, delay until next update of the FSA, ideas: ______ c. I think it should go in this revision of the FSA with a minor change: ______ d. We shouldn't be doing this

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VOTE: FSA Remove Bryce's Address
by Ted Gould 13 Nov '21

13 Nov '21

Background ---------- I was looking for section numbers for the other votes and noticed that Bryce's home address is in the FSA. The Internet is a scarier place than it was when that was written, and it serves no purpose, so proposing just cleaning it out. Proposal -------- Remove from the preamble of the FSA the text "Currently, the principal office of the Project is located at:" and the address that follows. Votes ----- a. Remove the address b. Keep it there

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Outstanding Votes
by Ted Gould 12 Nov '21

12 Nov '21

Hello folks, Sorry for not being more on top of these, but we do have a few outstanding votes. I plan to close these tomorrow after the meeting (well, after lunch, after the meeting). If you haven't voted and would like to, please do so by then. (or if I missed your vote please tell me). VOTE: FSA Remove Bryce's Address https://lists.inkscape.org/hyperkitty/list/inkscape-board@lists.inkscape.or… Everyone has voted. VOTE: FSA adding membership provision https://lists.inkscape.org/hyperkitty/list/inkscape-board@lists.inkscape.or… Votes from: Mc, doctormo, Tav VOTE: FSA Membership List Revision https://lists.inkscape.org/hyperkitty/list/inkscape-board@lists.inkscape.or… Votes from: Mc, doctormo, Tav Thank you, Ted

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Re: Meeting Report: October 2021
by Martin Owens 15 Oct '21

15 Oct '21

On Thu, 2021-10-14 at 17:19 -0700, Josh Andler wrote: > On Thu, Oct 14, 2021 at 12:09 PM Martin Owens <doctormo(a)geek-2.com> > wrote: > > Next committee meeting is November 11th, hope to see you all there. > > Actually, if you check the calendar on the website, the next > committee meeting is on November 5th. Hope to see you there Martin. No, That's Ted's status update meeting. This came about Josh because Ted started removing agenda items last year and basically denying the rest of the committee the ability to talk about substantive issues. But we had a talk about why and ted basically explained that his meeting wasn't an actual "meeting" in the way most people would understand one, but was instead just a way to update the rest of the project with the status of committee items. Which is fine. A little eccentric, but it's the meeting that ted runs so he can defined what it's for and how. I like to deliver my status updates in real time, so I don't attend these update meetings. I set up a video meeting so we had space to talk about planning, tasks, so we can socialise and have fun. You should come Josh. All of the recent activity has come out of our more action orientated meetings. The full calendar is available here: https://inkscape.org/*leadership-committee/calendar/ showing both events and who is organising them. Regards, Martin Owens

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Meeting Report: October 2021
by Martin Owens 14 Oct '21

14 Oct '21

Dear Committee, This months meeting was a joint affair between the developer meeting and leadership committee. Thank you to everyone who was able to join us. Specifically related the committee points: * We had a discussion about outreachy and the situation with us losing our mentors at the 11th hour. * The membership website was tested by a bunch of people, there's a few cosmetic notes and one security fix. Thanks everyone. * We're awaiting news from the SFC, no one from the SFC was present to ask about the FSA updates. * The t-shirts item is awaiting a design from Roland, but we have a backup design should not that come through. Chris has needed to delegate his part of the design process due to unforeseen work load. All other items were related to developer issues and are ommitted from this report. No future action items or votes from this meeting. Mostly things awaiting third-parties. Next committee meeting is November 11th, hope to see you all there. Best Regards, Martin Owens

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Monthly PLC Meeting
by Ted Gould 02 Oct '21

02 Oct '21

Howdy Inkscapers, This week we have a monthly PLC meeting. These months where the first Friday is in the early digits really sneak up on me! It will be our usual status update and tracking of tasks throughout the project. It will be in the PLC room on Rocketchat/Libera.chat/etc. Agenda is available: https://wiki.inkscape.org/wiki/Leadership_Committee_Status_Updates#Agenda The time in your timezone: https://www.timeanddate.com/worldclock/fixedtime.html?iso=20211001T10&p1=202 Everyone is welcome. Hope to see you there! Ted

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Vote: Adopt Internal Membership Policy
by Martin Owens 02 Oct '21

02 Oct '21

Dear Leadership Committee, As discussed; the two week consultation is finished. Thanks to everyone who came to the meetings, commented here on the mailing list and sent private messages. I've distilled everything down into a internal policy document which we can now vote on. The preference from other board members was to put this strait to a vote since we've talked about this for a long time. So hopefully this represents a balanced and fair membership process. See the attached draft policy document that we are voting on here. Ballot a. Adopt the internal membership policy as is. b. Adopt it after these minor modifications. c. Do not adopt this policy, or anything like it. d. Do something else. Best Regards, Martin Owens

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PROPOSAL: FSA changes to add a membership section
by Ted Gould 24 Sep '21

24 Sep '21

As I mentioned in my last email I think that membership should really have a basis in the FSA. To that end I'm going to propose adding a small section to define a basis. The goal is not to change the policy, as that we should have as well, but to have a core that we build on with policy. Also, adding this section will require other book keeping changes (changing section numbers) as well. No one but me has read this, so I'm really looking for a lot of feedback here. FIRE AWAY! Inkscape Community. The Inkscape Community shall be defined as a list of members that is maintained by The Committee and posted publicly on the website. Adding a Member. Contributors will be added when they have made a sustained contribution to the Inkscape Project and that contribution is verified by three existing members of the Community. Removing a Member. Members can be removed from the list at the member’s request or by a simple majority vote of The Committee. The Committee should only remove members that cannot be contacted, have ceased contributing to Inkscape for over a year, or who have committed actions that are harmful to the project or its community. Note, I avoided mentioning the CoC there just because it isn't defined anywhere else in the FSA and I figured that be too much to write and define. It seemed like "harmful" was enough and the policy could say that is defined as violating the CoC. Ted

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Minutes for PLC Meeting September 2021
by Martin Owens 13 Sep '21

13 Sep '21

Inkscape Leadership Committee Meeting (9th September 2021) Thanks everyone for comming to this month's meeting, you can find the video recording here: https://digimedia1.r2.enst.fr/playback/presentation/2.3/80b082be7c60e7a1fd9… Next meeting: https://inkscape.org/cals/event/30/ October 14th 2021 Below are the notes and tasks that we have decided or are deliberating. To keep things organised, if you'd like to reply to this message, please remove the item that you're not talking about from the reply text and change the subject line. Item 1: Contributor Tshirt [00:01:30] ------------------------------------- Notes: * These are shirts offered to all 2021 contributors * They will NOT be made for sale in spreadshirt or anywhere else * The design will focus on 2021 and not the release (1.1 or 1.2) Tasks / Planning: 1. Chris Rogers will design the shirts [current task] 2. Martin Owens will contact active contributors with the design and collect who wants one and their shape/sizes and shipping details. 3. Ryan Gorley will take the counts and basic shipping information (countries) and make a cost estimate. 4. Martin Owens will bring the price estimate back to the leadership committee for a vote. 5. If successfully funded, Ryan will submit the orders to the supplier who will ship directly to contributors. Item 2: Mechanisms for Membership [00:18:02] -------------------------------------------- Policy discussion: * Peer Aproval, major consensus for this over multiple meetings. * Number of peers required, 3, 1 inviter and 2 other peers to aprove. * Invite only, apply via asking in chat/mailing list * No limits on number of people we can approve. * One-time approval, can not be revoked. * Cascade protection: Grace period before peer approval of 3 months * No grace period for any other privilages. * Removal via the PLC; Majority vote. Technical Implmentation/Tasks 1. Martin Owens will submit this discusson to the leadership committee for sanity checking [current task] 2. After two weeks for discussion, baring any major problems the website will be modified in the following ways: a. Add Invitation-Peer Aproval model to teams b. Add optional grace period field for peer-aproval calculation c. Add file based logging of all activity, (add, removal, anything) d. Add git repository backend to push logs to gitlab for verification. 3. The website functionality will be deployed to test.inkscape.org for review to make sure it's correct. 4. The functionality and policy package will be brought before the PLC for a vote to adopt the system and policies (maybe two seperate votes) 5. If approved, The system will be deployed to inkscape.org and gitlab.com and membership will be open to peers. Thanks to everyone who's taken part in this discussion. It's been a long one, but I'm excited to move this forwards and get our membership model fighting fit. Best Regards, Martin Owens Inkscape Leadership Committee

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