- Inkscape Board of Directors

Vote2: Update Fiscal Sponsorship Agreement (FSA) with SFC
by Martin Owens 29 Aug '21

29 Aug '21

= Background = The first goal of the membership project is to change our Fiscal Sponsorship Agreement so that it points at a file that's easier to change than the existing AUTHORS file. The first vote to change to using a fixed website url was rejected by vote of the leadership comittee with no overall conesnsus, so this follow up vote is to attempt a change without the specific url. There are two main options that came from the previous vote, one is to publish the list on the website and the second is to not specify any particular place. = Current FSA Language = https://inkscape.org/en/gallery/item/9584/2015-09-12-Inkscape-FSA-2015-05.p… ``` Committee members (“Members”) shall be elected by the contributors to the Inkscape community, which is comprised solely of individuals listed in the Project’s AUTHORS file (“Inkscape Community”). ``` = Proposed New Language = ``` Committee members (“Members”) shall be elected by the contributors to the Inkscape community. The project shall keep a list of the contributors permitted to participate in that election process [two options available, see below]. ``` = Options = a. Change the FSA to use "... publicly available on its website" b. Change the FSA to say "... posted publicly" c. Do not change the FSA at this time. = Next Steps = On the advice of Karen, after this vote we will send the result and the new language to the SFC and they will help us with the next parts of the process to update the agreement. Thanks everyone! Best Regards, Martin Owens

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Vote: Update Fiscal Sponsorship Agreement (FSA) with SFC
by Martin Owens 26 Aug '21

26 Aug '21

Dear All, # Background This vote is a result of the leadership committee meeting on August 12th. The full video and chat recording of the meeting can be found at https://digimedia1.r2.enst.fr/b/ink-exm-ate for full context. Big thanks to Karen from the SFC for attending the meeting and giving us such good advice. The first goal of the membership project is to change our Fiscal Sponsorship Agreement so that it points at a file that's easier to change than the existing AUTHORS file. This is best done by using a fixed url which can then be populated by any list of people which we decide should count as members. To start this process, I have copied the existing AUTHORS file to the url https://inkscape.org/*membership/list.txt to keep this vote focused, any discussion of new mechanisms, or adding non-developers should be kept out of this email chain. But please come to the chat room and lets talk about it more. # Current FSA Language https://inkscape.org/en/gallery/item/9584/2015-09-12-Inkscape-FSA-2015-05.p… ``` Committee members (“Members”) shall be elected by the contributors to the Inkscape community, which is comprised solely of individuals listed in the Project’s AUTHORS file (“Inkscape Community”). ``` # Proposed New Language ``` Committee members (“Members”) shall be elected by the contributors to the Inkscape community, which is comprised solely of individuals listed in the Project’s membership list located at https://inkscape.org/*membership/list.txt (“Inkscape Community”). ``` # Options * [ ] Change the FSA to use the new membership list * [ ] Do not change the FSA to point to the new list * [ ] Do something else (different language etc) # Next Steps On the advice of Karen, after this vote we will send the result and the new language to the SFC and they will help us with the next parts of the process to update the agreement. Thanks everyone! Best Regards, Martin Owens

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Meeting Today
by doctormo＠gmail.com 12 Aug '21

12 Aug '21

Dear all, Our Leadership Committee meeting is today¹ and it would be great to have you attend. Each meeting will be recorded so people who can not come will be able to watch the discussion later. This meeting's focus is going to be on making sure we can include more people in the definition of "The Inkscape Community" for the purpose of voting. I've put together this agenda: 1. Moving the canonical membership list to the website 2. Requesting from the SFC a change in agreement to define this new list as the list of voting members. 3. The remaining time we can talk about the mechanisms by which people get added to the list (see continuation of previous discussions). I expect the second item will produce a vote which will be sent to the mailing list. But we'll see how the discussion goes. Thanks everyone! Best Regards, Martin Owens Inkscape Leadership Committee ¹ https://inkscape.org/cals/event/30/

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PLC Meeting this Thursday
by Martin Owens 09 Aug '21

09 Aug '21

Dear all, A remember that this Thursday we have a big blue button meeting. This month I'd like to have us decide on the membership problem. The question is: "How should we ask the SFC to change our agreement, to include all inkscape contributors" the goal for the meeting will be to put together the vote email which hopefully will be sent at the end of the meeting. Times and links: https://inkscape.org/cals/event/30/ Please do come if you'd like to be involved in the discussion of inkscape membership. Best Regards, Martin Owens

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Status Meeting Today
by Ted Gould 06 Aug '21

06 Aug '21

Hello Folks, Sorry, I just realized there's supposed to be a meeting today. I took a hastely planned family trip out of town before school starts (next Wed) and didn't notice it on the calendar. I'm happy if someone else runs the meeting, or I'm also happy to run it next week. I won't be able to make it. Sorry again for not emailing folks about this earlier. Ted

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Vote: Rename Inkscape Board to Inkscape Committee
by Martin Owens 16 Jul '21

16 Jul '21

Dear Board/Committee, We had a practice discussion and this is our practice vote. Background on the vote: The Inkscape PLC is a subsidiary of the software freedom conservancy. As such our use of the word "Board" to describe our group can be confusing to English speakers. To help remedy this, I move that we rename ourselves to the "Inkscape Committee" in all our documentation and how we describe ourselves. Pros: * This is the name used in the SFC agreement. "The Inkscape Committee Will Manage the Project. Authority to manage the technical,artistic and philanthropic direction of the Project and the program activities of the Project isdelegated to the Inkscape Committee (“Committee”) as defined in §6" * It helps people understand our relationship with the SFC. * It helps us avoid getting into discussions with third parties that assume we're an independent organisation. Cons: * There's a lot of things to modify. (chat rooms, wiki, website, irc, mailing lists) although not all things need to be modified if they are hard to do. For example the mailing list. * It's not that important. The SFC don't mind and aren't forcing us to. This vote wil be open for one week (7 days) from today at which point the tally will be made and the decision will be posted to this mailing list. If passed, I'll announce to the rest of the project (and especially vectors) and make a start at changing the name. We can do this bit by bit as we see things. Options * [ ] Rename the "Inkscape Board" the "Inkscape Committee" * [ ] No not rename it and keep it as "Inkscape Board" * [ ] Rename it to something else (please specify) Thanks! Best Regards, Martin Owens Inkscape Board/Committee Member

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Regular Meeting
by doctormo＠gmail.com 12 Jul '21

12 Jul '21

Dear all, As discussed at the last video meeting, the committee/board did a poll to decide if we wanted to continue doing regular video meetings. There was a unanimous vote to continue (except for ted who had to leave before this discussion) and I was asked to put together the details. Generally people favoured a non-weekend date, any date so long as it had enough notice. This is the new calendar entry, it's set to the second Thursday each month, at 16:00 UTC https://inkscape.org/cals/event/30/ I've also created a room on big blue button. The aim will be to record each of the meetings and I can post the recording to the right places (probably here on the mailing list). The general agenda is to come together to talk about what we need to do next for the project. We'll still post all votes to the mailing list, so anyone who misses the meeting won't be left out. But we'll hopefully be trying to work through some of the tasks we have in the team going forwards. Thanks for everyone's input for configuring this meeting. Best Regards, Martin Owens

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Inkscape Board Meeting, July 2nd, 2021
by Ted Gould 08 Jul '21

08 Jul '21

Howdy folks, We have a board meeting coming up to go over all the items the board is working on and get updates from the various parts of the project. Everyone is invited! Info can be found here: https://wiki.inkscape.org/wiki/index.php?title=Board_Meetings Time in your timezone: https://www.timeanddate.com/worldclock/fixedtime.html?iso=20210702T10&p1=202 Hope to see you there! Ted

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Meeting with the SFC
by Ted Gould 07 Jul '21

07 Jul '21

Splitting into a separate thread for readability. (please don't add things to this thread) It seems that folks want to have a meeting with the SFC to get some advice. I'm happy to facilitate that. But, I'm unsure of what advice we're looking for and what to say we want from the meeting (help me write the email). Dear SFC, We'd like to have a meeting and get your advice on: <replace this text in reply> 😄 I'm traveling next week, but I should have access to email. So, let's say on Wednesday (June 23rd) I will combine all the replies and request a meeting with the SFC based on those. Ted

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Setting up Committee Meetings
by Martin Owens 19 Jun '21

19 Jun '21

Dear Inkscape Committee, After our detailed discussion with Karen and Pono, it's becoming more clear that we should be running Committee Meetings via a video chat service. There is a great need to have more discussion, debate and decision making process at specified times and places outside of this mailing list and I believe that the SFC's suggestion of using their big blue button server is actually their gentle hint that running a higher bandwidth meeting would benefit the project greatly. I propose that we start running committee meetings. This meeting would be a distinct and different event from the existing status update event, where activate items have their updates relayed to the rest of the project. But would instead focus on many of the processes, problems, activities and votes which are involved in being a responsible committee for the Inkscape project. To kick off this series of meetings, I'd like to invite Pono to chair the first meeting. The hope here is that the SFC can instruct us on the right way to conduct a more structured and productive meeting via video chat and then from there on we would conduct meetings monthly, with reports and recordings to the mailing list. Using this as a template. Should this idea meet with general approval from the rest of the board, Ted would contact the SFC to formally request a suitable date and time which the SFC would be available to offer this initial meeting and when the majority of the current comittee members would be available. The agenta would focus on reviewing the basics of meeting operation and our questions to the SFC about running ourselves better. I believe having this meeting structure is essential before we can conduct much of the rest of the business for Inkscpe we must have a decision making process which is more attentive than the current mailing list approach where I don't believe proper quorum can be achieved which raises doubts bout the legitimacy of the decisions we make here. A vote will follow after period for comments. Best Regards, Martin Owens

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