- Inkscape Board of Directors

Update on applications
by Daniel Pono Takamori 28 Mar '22

28 Mar '22

Bringing this to the PLC list just so it gets more eyes. ----- Forwarded message from Daniel Pono Takamori <pono(a)sfconservancy.org> ----- Date: Thu, 24 Mar 2022 11:01:46 -0600 From: Daniel Pono Takamori <pono(a)sfconservancy.org> To: jobs(a)lists.inkscape.org Subject: Update on applications Hey all, We've recieved about a dozen applications which I need to finish anonymizing before sending to this list. I'm going to suggest we extend the search as there was just a post to a mailing list I'm apart of suggesting some more places to put the listing for a wider reach. Here they are quoted verbatim from the email, please let me know which ones you think I should post to (and we can have a discussion about whether the ones that require payment are worth it, personally I do not think the Recurse center's fee is worth it). Thanks for taking a look! """ Posting from mailing list """ ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ * @devcolororg (https://twitter.com/devcolororg) Flag them when tweeting a job posting -- at least, I think that's the method, although maybe things have gotten more formal since I first learned of them? https://devcolor.org/ might say more. (Found out about this group on 2020-06-10, when @scottedmonds started following it.) * Coalition for Queens (https://www.c4q.nyc/hiring) Particularly interested in helping companies source local talent with a much more diverse candidate pool. They run a 10 month educational program whose graduates are typically well-suited for entry-level positions, but they do stay in touch with more experienced alumni. * Tech Ladies (https://www.hiretechladies.com/) Regular posting fee is $299, and if you hire there's a $10k fee (the $299 is counted toward that), although with 90-day grace period in case the candidate doesn't work out. (Have heard they might give discounts in some cases? If you're a non-profit, might be worth asking.) * Columbia University Women in Computer Science (WiCS) (https://cuwics.github.io/) * Recurse Center (http://recurse.com/hire) (full-time jobs only) Fee is 25% of first year's salary if you hire, with 90-day grace period in case the candidate doesn't work out. RC alumni are 1/4-1/3 women, we've heard. Note many alumni live or want to live in NYC. * Systers (http://systers.org) Looks like posting to <systers+jobs(a)systers.org> is the way. http://wiki.systers.org/communities/doku.php/wiki/systers/faq has more details: * PyLadies (http://www.pyladies.com/) Not sure there's a jobs board here (?), but maybe something like posting on the right mailing list with "[JOB]" in the subject line is okay, or having someone announce in person at a meeting. Note the NYC PyLadies (http://nyc.pyladies.com/) and Chicago PyLadies (http://chicago.pyladies.com/) affiliates, and the Minneapolis / Twin Cities meetup (https://www.meetup.com/PyLadiesTC/). (There are probably affiliates in other cities too -- those are just the ones we happened to know about when we wrote this entry :-). ) * Society of Women Engineers (https://careers.swe.org/) $200 for one 30 day job listing. * National Society of Black Engineers (http://www.nsbe.org/) This seems to be their job-posting page: https://careers.nsbe.org/employer/login?&mem=3D1 $250 for one 30 day job listing. * Women Who Code (https://www.womenwhocode.com) $200 for one 30 day job listing. * Girls in Tech (https://girlsintech.org/#jobs) $200 minimum to post a job listing. * More organizations and groups listed at Geek Feminism See http://geekfeminism.wikia.com/wiki/List_of_academic_organizations_inter= ested_in_women_in_CS and http://geekfeminism.wikia.com/wiki/List_of_women_in_technology_groups][= List_of_women_in_technology_groups. * Black Data Processing Associates (http://www.bdpa.org/) * The Difference Engine (http://thedifferenceengine.io/) (Chicago-focused) Trying to be a source of career-stage / career-direction diversity. They take people who didn't start out in IT, but who want to switch to it, and trains them for N months in a bootcamp. Then TDE tries to help them get hired. * FOSSjobs.net (https://www.fossjobs.net/) Free to posting an opening. * See also the FOSS Jobs Wiki -- has many other places to post! https://github.com/fossjobs/fossjobs/wiki/resources * FSF jobs board (https://www.fsf.org/resources/jobs/listing) (Btw, why do neither opensource.com nor opensource.org have a jobs board?) * Open Source Design: Jobs Board (https://opensourcedesign.net/jobs/) Note this is UI/UX designers than coders in general. ----- End forwarded message -----

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Meeting Recording: Discussing the Project
by Martin Owens 15 Mar '22

15 Mar '22

Hi Everyone, This is a follow up to share the recorded link from last week's leadership committee video meeting: https://digimedia1.r2.enst.fr/playback/presentation/2.3/80b082be7c60e7a1fd9… This was a no decisions meeting. There's no need to watch unless you're interested in a bunch of people thinking and talking. This discussion was really interesting, and varied. Covering people's thoughts on what is Inkscape is as a project, how we paying people changes things, how we go about asking volunteers, what this means for our sense of identity. What the SFC thinks of corperate involvement, of project different structures etc (big thanks to pono and Karen for attenting from the SFC). The video doesn't have a way of continuing any of the discussion on, so if you do want to talk abou the issues, please do add context to which part you'd like to add to. Best Regards, Martin Owens Inkscape Leadership Committee

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Leadership Meeting: What is Inkscape
by Martin Owens 09 Mar '22

09 Mar '22

Dear Inkscape, We're having another video chat tomorrow, you can find the date/time in your local timezone, plus the link to the video conference here: https://inkscape.org/cals/event/30/ * Note: it will be recorded, so share your audio and webcam with that in mind. This is going to be more casual than usual as I want to invite people to ask questions on the topic and discuss together our ideas. The topic I'd like to discuss is: What is Inkscape. Broadly an open source project can have many functions and many masters. Our project here has always been a very flat and inviting space for all sorts of contributors. Now that we are hiring a project coordinator, people would like to talk about what a project looks like when it has contributors who are paid by the project, volunteers, as well as people who are paid by outside companies. So how we can be a broad project to fairly accomodate all types of people. Can we identify when work is volunteer and when it should be a contract? Why have contracted work at all? These are not things we'll be concluding at the meeting. Just the topical questions to get things started. Hope to see you there. Best Regards, Martin Owens Project Leadership Committee

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VOTE: Coordinator Job Description Update
by Ted Gould 09 Mar '22

09 Mar '22

Background We voted on a job description for a project coordinator. There was some confusion on whether it was an employment situation or a contractor. This is an update to the job description to hopefully make it more clear on that point. To give appropriate credit the changes were suggested by Karen and a recruiter at my work, I'm just the scribe. You should read the whole thing, but an overview of changes: Change it to say "This is a 12-month contract position" Switched to an hourly salary range instead of a yearly one (more common for contractors) Removed mention of being an "equal opportunity employer" since we're not an employer if we're a contractor Cleared up the work times as they couldn't be available for all US/EU work times (that's more than twenty hours) Also, I've included the "To Apply to This Job" section that was included on the website to ensure the PLC reviewed it. I made one change there which was to change the email address for submission. This is to help the anonymization process to ensure that committee one doesn't see the unanonymized resumes. Personally, it took me quite a bit to understand the anonymization process, but Karen was patient and it resulted in me trying to write it down and her correcting me (several times). I wanted to include that here in the background section as well for perhaps others who were confused like I was. I don't think this changes anything, but it seemed like the best place to put it. How the anonymization thing works: Applicants send resume/cover letter to Pono, he removes spam, but generally keeps them and assigns a number to them. Committee one prepares a list of questions and grading criteria for those questions. Pono sends those questions out to the applicants and they reply with answers. Pono then anonymizes the answers and sends the responses to committee one for grading. Committee one selects their top candidates (ideally three to four) based on the grading system they established earlier. Meanwhile, committee two decides on the list of questions they intend to ask along with a grading system they intend to use. Pono schedules interviews between the committee two members and the candidates that committee one selected along with giving committee two members the resume/cover letter of the person they're interviewing. Committee two members grade their interviews using the rubric that they'd created and submit their grading to Pono. Pono churns the results and a contract is offered to the person selected. Timeline To not mess up the timeline and then provoke more discussion I'm planning to close this vote on Tuesday March 8th, 2022. Would be awesome if folks could get their votes in before that. Votes a. Update the job description and application instructions as presented in this email. b. Keep the job description as previously voted on. c. Old one plus this change: ____________ d. New one plus this change: ____________ e. Stop the hiring process Job Description This role is open to everybody who fits the requirements. It requires a good coordination, communication and community skills to knit together a growing Free and Open Source project in an online space. The job encompasses the following responsibilities and would require availability for twenty hours a week so tasks should be prioritized according to the project's needs and the available work time. Some training and skills hand-off will be made available from the current volunteers to ease the use of tools and current project processes. This is a 12-month contract position, with a three month trial period and an opportunity for extension after the first year. Depending on experience the rate would be $28 to $43 per hour. We welcome candidates from a variety of backgrounds and experience levels. All Inkscape contributors, including Inkscape staff, are required to follow the Inkscape Code of Conduct. Project Coordination Watch over all communication channels and project activities, and share timely and relevant updates between channels. Have excellent awareness of happenings within the project and share information between teams. Attend, assist, or organize meetings and their agendas for teams, ensure teams record minutes and calendar entries are up to date with all needed information. Make sure all parts of the project get attention and the resources they need, bringing to the PLC any deficiencies. Identify community weak spots. Report monthly to the Leadership committee on the project's state of health, progress and events. Community Management Direct new contributors to the right parts of the project when available. Help organize in person and online-only hackfests and other community events. Help write task list templates that volunteers can follow to perform common project objectives consistently. Contact previous contributors and see how they're doing and if they had difficulties or needed tasks and direct them as needed. Funding Assistance Assist in preparing funding request with prepared PLC votes, ensure they follow SFC rules and follow up. Monitor on-going funded projects task lists, contact involved people and periodically check in. Keep accounts and budget up-to-date in a consistent online location. Handle and follow up with reimbursements/payments and record their completion. Monitor current fund-raising efforts if any. Manage Sponsors and make sure they get the perks, write articles in case no volunteer can be found and have the correct expiry dates. Check in with sponsors for renewal. Requirements Flexibility: This is a new position, we're sure it will evolve. Speak and write English for online and in person communication. Be available for some hours that overlap with EU/USA work times. Self-motivated. Plan out your own tasks and execute them within a reasonable time-frame. Results orientated. Start planning by setting SMART objectives. Experience in a volunteer organisation. Ability to use on-line tools (Gitlab, Nextcloud, etc.). Good time management and positive work/life balance Nice to Have A familiarity with the Inkscape project or a comparable open source project. Some programming or documentation experience. Familiarity with Software Development processes. Application Instructions Send your resume and cover letter to pono(a)sfconservancy.org (mailto:pono@sfconservancy.org). Please customize your resume for this role. In your email, tell us which timezone you are located in. We will work around your holiday celebrations and religious holidays, and do our best to support your other obligations when scheduling interviews. An approximate application timeline is as follows: Resumes will be reviewed through March 25th 2022 An email screening interview will take place with some questions for you to answer. Final video chat interviews will take place from April 3rd to April 10th. The final interviews will ask questions about your skills and experiences working on or volunteering with teams. The Inkscape organizers and Inkscape Project Leadership Committee (PLC) will review final candidate information and make a hiring decision. The Inkscape PLC will approve the position and hourly rates. All candidates will be notified of our decision by April 17th, 2022.

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VOTE: Chemnitzer Linuxtage T-shirts
by Ted Gould 05 Mar '22

05 Mar '22

Background Inkscape is participating in the Chemnitzer Linuxtage event. It is a virtual event with a “booth” where we’ll have folks helping as well as giving periodical talks on various Inkscape related topics. The Vectors team would like to recognize the volunteers for this event with a t-shirt. Ryan Gorley has agreed to coordinate the t-shirts in a similar manner to how the contributor t-shirts were done. All folks who volunteer and show up to the event would be eligible for a t-shirt. Ryan has asked that we budget for $25 per shirt for this run as last time there were some Paypal costs he hadn’t considered. That would include the shirt and shipping (in many cases International) to the individual. It is estimated that there will be approximately 15 volunteers at the event. I’ve gone ahead and put a little buffer in and estimated at $400. Proposal a. Reimburse Ryan Gorley for spending up to $400 on t-shirts for Inkscape volunteers at the Chemnitzer Linuxtage event b. Reimburse a different amount: ________ c. Instead of t-shirts I think we should: _________ d. Do nothing at this time Timeline I expect to close the vote in one week, on March 11th, 2022. Ted

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PLC Meeting this week!
by Ted Gould 05 Mar '22

05 Mar '22

Hello Inkscapers! We have a PLC meeting this Friday to catch-up on all the fun things happening. Agenda is here: https://wiki.inkscape.org/wiki/Leadership_Committee_Status_Updates#Agenda (https://link.getmailspring.com/link/09C5E804-8AB2-44D1-AB35-048397A21AB5@ge…) Time is Noon US Central Time on Friday March 4th. You can convert that here: https://www.timeanddate.com/worldclock/fixedtime.html?iso=20220304T10&p1=202 (https://link.getmailspring.com/link/09C5E804-8AB2-44D1-AB35-048397A21AB5@ge…) Everyone is invited, hope to see you there! Ted

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PLC Meeting this Friday (2022/2/4)
by Ted Gould 05 Mar '22

05 Mar '22

Howdy Folks, We have a PLC meeting this Friday at Noon Texas time. Agenda is updated here: https://wiki.inkscape.org/wiki/Leadership_Committee_Status_Updates And you can find the time for you locally here: https://www.timeanddate.com/worldclock/fixedtime.html?iso=20220204T10&p1=202 Everyone is invited to join in, hope to see you there! Ted

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VOTE: Adjust FSA address
by Ted Gould 05 Mar '22

05 Mar '22

Background We voted to remove Bryce's address from our FSA and when we sent that to the SFC they responded that an address was required. Apparently the address is used as a means of last resort if they can not in any way contact the project. Upon discussion Marc has volunteered to use his university address for this address. It would mean that, if for what ever reason the project disappeared, the SFC would look towards Marc to transfer everything associated with the project. Proposal Replace the Bryce Harrington's address in the preamble of the FSA with the following address: Marc Jeanmougin Télécom Paris 19, place Marguerite Perey 91123 Palaiseau Cedex France Votes a. Replace Byrce's address with Marc's b. Keep Bryce's address c. Replace with something else: _______ Timeline Hoping to close this vote when everyone has voted or by Friday Feb. 18, which ever comes first.

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IDEA: Dates on votes
by Ted Gould 04 Mar '22

04 Mar '22

Howdy PLC, Personally I love the idea that anyone can propose a vote. But the issue comes in how that gets documented and closed. I've been trying to keep the archive of resolutions up-to-date. And I'm fine with that, but one thing that I haven't done is closed votes other folks have opened. I felt like that was overreach. As there is likely to be some discussion I have felt that it is possible the proposer would want to revoke and repropose based on that discussion and closing the vote was taking that option away. But, sometimes things get stuck. Our FSA says that votes should generally be a week unless otherwise noted. So I think that we could just have that, unless otherwise noted, we assume it is exactly a week and I'm happy to clean up and close the vote. Or we could just add something to our standard template that is the date of closing. Or we could do nothing. I don't know how we need to proceed on any decision there. But I wanted to bring up the issue and I wasn't sure if folks were aware of the assumptions I was working on. Ted

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Job Posting
by Martin Owens 04 Mar '22

04 Mar '22

Dear Leadership Committee, Following our successful vote to hire a project coordinator, I'm here to report the progress and the remaining process for this job posting. I spoke with Pono from the SFC to finalise the details and the process they would like. These include: * The creation of a private mailing list where applications can go. Marc has created jobs(a)lists.inkscape.org which is a list of the hiring panel, and pono and myself as observers. I think Marc is there too as list admin. * Creation of the complete job text here: https://inkscape.org/jobs/project-coordinator-2022/ which the SFC wanted us to host on our own website. Included modifications from the SFC are the sentence for "equal opportunity employer" and the final section in how to apply for the job. The schedule for the submission of applicants and review processes is in that final section. * The formation of three inkscape community members to vet applications. Tim, prkos and michele have volunteered and are added to the above list. ~ Process todo: Confirm pono is on the mailing list and is receiving emails. Give job posting to the Vector's team for publication, however they would like to do that. A news article, twitter, etc etc. I need two other PLC members to form the finalisation panel, to conduct video interviews once we have a short list. Each interview could be an hour long, and there should be three at least in the short list, so please be aware of the time commitment at the start of April. Best Regards, Martin Owens

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