- Inkscape Board of Directors

Budget December Meeting 2021
by Martin Owens 19 Dec '21

19 Dec '21

Dear PLC, Thank you to everyone who came to the budget meeting yesterday. It was quite a busy and intense discussion, even for this high level overview meeting. Big thanks to pono from the SFC for assisting and giving us some solid information. Attendees: Tav, Marc, Chris, Josh, Martin, René, Jabier, Ishaan, Pono Meeting Chair: Martin The video meeting is recorded here: https://digimedia1.r2.enst.fr/playback/presentation/2.3/80b082be7c60e7a1fd9… 1 hour 12 minutes We've set a budget of between $80k and $175k for 2022. We expect to spend at least $80k and the feeling was that it's time for us to stop growing our hoard of money and start spending it. The project has many needs, which we currently ask volunteers to do. But many of these tasks are things we need and shouldn't depend on waiting for volunteers, so the basic principle was put forward that "if the project is asking for the work to be done, then the project should be paying for it." This was used a guideline to find items we should be budgeting for. Attached you will find the earmarks that we created for each section of the budget. There are some notes: 1. The release manager stipend isn't currently needed, Marc's employer is kindly covering this expense and it's noted here in case we need to have this item in consideration for future budgets. 2. We have one Outreachy internship unused from last cycle, this coming year we will likely only need at most one more. This earmark should cover that. 3. We lack a documentation lead, or any contributor able to step up and look after documentation. If there's anyone you can remember from the past who'd be interested in getting involved, we've earmarked a small budget to help with costs for that area should we need it. Each of the items require another meeting to discuss their details further. This is especially true of the two big ticket items for the admin and the developer budget. Please do come to these meetings, which will be help via video again and recorded for transparency. Dates are attached. Again, a big thank you to everyone. Taking our budgeting responsibilities seriously has been a high priority for us in the leadership committee and it's great to finally feel like we are starting to see the wheels move. Best Regards, Martin Owens

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Inkscape PLC Meeting
by Ted Gould 10 Dec '21

10 Dec '21

Howdy folks, I forgot to send out a reminder, hopefully folks have it on their calendar, but it is the first Friday. I've updated the Wiki to show that. https://wiki.inkscape.org/wiki/Leadership_Committee_Status_Updates Everyone is invited to come. Ted

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RFC: Budget for 2022
by Ted Gould 07 Dec '21

07 Dec '21

Howdy folks, So I think we should really have a budget, even if we don't follow it 100%, just a good practice and idea. We basically stopped doing it in 2018. My idea is to put something very high level and simple together, nothing exciting mostly just our regular stuff (for instance we can still vote for one-off things here an there, etc.). But I do want us to feel like we have a plan and instead of financial reports just being numbers be related to something. My goal is to have something we can vote on by the end of the calendar year. If you've got ideas, please reply to this thread or ping me on chat sometime. Ted

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Inkscape PLC Meeting (moved to Nov 12, 2021)
by Ted Gould 03 Dec '21

03 Dec '21

Howdy folks, I am late getting out this notice and folks in the chat mentioned it'd be easier for everyone if we shifted the normal meeting back a week. So we're planning on having it Nov 12, 2021 and high noon Texas time. I think this gets is out of the confusing week where everyone is on different daylight savings time as well. Timezone tool: https://www.timeanddate.com/worldclock/fixedtime.html?iso=20211112T10&p1=202 Wiki page: https://wiki.inkscape.org/wiki/Leadership_Committee_Status_Updates I'll note that we have a few votes outstanding and if all board members could look and make sure you voted that would be helpful. I hope to do an audit on those tonight or tomorrow and it's a lot easier if all the votes are in! Otherwise you'll be shamed at the meeting 😉 Ted

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VOTE: Apple Developer Renewal
by Ted Gould 03 Dec '21

03 Dec '21

Background: ----------- René de Hesselle (RdH) has been preparing our OSX builds for a while, to do that he needs to be able to sign them with an Apple Developer Account. We have reimbursed him last year for this account so that he could continue to sign builds for Inkscape. This is to renew that account so he can continue to sign OSX builds. Proposal: --------- Reimburse RdH for the membership renewal expenses for Apple's developer program. This is estimated to cost 99€. Votes: ------ a. Reimburse RdH for the program b. No, cease participation in Apple's Developer Program c. Other: ________

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Developer hardware support
by tavmjong＠free.fr 01 Dec '21

01 Dec '21

Hi all, I would like to raise the topic of getting hardware into developer's hands. I'm really not sure the best way to do this (or if we should). My motivation is the frustration I'm having with not knowing if I am breaking the our MacOSX code with the refactoring I am doing... and when I do get reports of breakage, not being able to fix it (it's currently broken now!). A little research shows that a 2018 Mac Mini can be had for around $1000. Given our current financial state, that would see like a reasonable investment. I could imagine though, coming up with a policy of what kind of support is given to who could be quite a challenge. Tav

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Vote: Contributor T-shirts 2021
by Martin Owens 30 Nov '21

30 Nov '21

Dear Leadership Committee, You attention is required to vote on funding for the 2021 contributor's t-shirt. This vote will allow Ryan Gorley to send out the gift codes which give a person a 100% off (including shipping) and which Ryan will be reimbursed at cost from the project. Background: The process so far * [x] A design was created¹, edited and has broad community approval. * [x] Design was sampled and put onto a unisex and women's sizes. * [x] Invitations were sent out to contributors to confirm their interest and shipping address to better assess costs. * [x] All respondents have been confirmed as contributors by team leads. * [ ] Vote to fund the estimated costs + buffer (you are here) * [ ] Codes sent out and t-shirts sent out directly to contributors from maker. There are some respondents who have not contributed in 2021, but who did in 2020. Because this is the first one of these we've ever done, there was a consensus to put 2020 people into the vote for consideration. The t-shirts work out at just over $20 each, including worldwide shipping. Which I think is a very good value for the project without any hidden cost problems. I've added a small buffer for uncertainty of about 5%. Ballot: a. Reimburse $800 or less for contributors from 2021, plus some 2020 contributors because this is our first time. b. Reimburse $650 or less for ONLY 2021 contributors. c. Do not proceed with this project. ¹ https://inkscape.org/~doctormo/%E2%98%85inkscape-contributors-2021-t-shirt

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VOTE: FSA Membership List Revision
by Ted Gould 13 Nov '21

13 Nov '21

A majority vote of the current board members is required for the following matter. Background ---------- Previously we voted on adjusting the FSA to change the list of people who can vote for the PLC positions to be a list maintained by the PLC instead of the AUTHORS file. We sent that to the SFC and they recommended some slight changes. They'd like to see the URL there, but with a mechanism to change it without going through the whole FSA change procedure. Proposal --------- Amend the FSA section 6 paragraph 2 from: Committee members (“Members”) shall be elected by the contributors to the Inkscape community, which is comprised solely of individuals listed in the Project’s AUTHORS file (“Inkscape Community”). to: Committee members (“Members”) shall be elected by the contributors to the Inkscape community, which is comprised solely of individuals listed on the following URL on the Project’s website (“Inkscape Community”), or such other URL as provided to Conservancy by the Authorized Representative upon unanimous approval of the Committee: https://inkscape.org/*membership/list.txt Votes ----- a. Ammend the FSA as written above b. Similar to above but with these changes: c. We shouldn't amend the FSA

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VOTE: FSA adding membership provision
by Ted Gould 13 Nov '21

13 Nov '21

Background ---------- We've passed a membership policy, but I'd thrown out the idea that some of that should be in the FSA to make it more official. I suggested some text to mirror the policy, there hasn't been any comments. Upon realizing the FSA is harder to change than I thought, I'm suggesting putting it in now so we don't have to do the signing part again. Putting this to a quick vote to see if it can go in this batch of changes. Proposal -------- Add a section to the FSA that reads as follows: Inkscape Community. The Inkscape Community shall be defined as a list of members that is maintained by The Committee and posted as specified in section 6. Adding a Member. Contributors will be added when they have made a sustained contribution to the Inkscape Project and that contribution is verified by three existing members of the Community. Removing a Member. Members can be removed from the list at the member’s request or by a simple majority vote of The Committee. The Committee should only remove members that cannot be contacted, have ceased contributing to Inkscape for over a year, or who have committed actions that are harmful to the project or its community. Votes ----- a. Add the section to the FSA b. It needs more work, delay until next update of the FSA, ideas: ______ c. I think it should go in this revision of the FSA with a minor change: ______ d. We shouldn't be doing this

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VOTE: FSA Remove Bryce's Address
by Ted Gould 13 Nov '21

13 Nov '21

Background ---------- I was looking for section numbers for the other votes and noticed that Bryce's home address is in the FSA. The Internet is a scarier place than it was when that was written, and it serves no purpose, so proposing just cleaning it out. Proposal -------- Remove from the preamble of the FSA the text "Currently, the principal office of the Project is located at:" and the address that follows. Votes ----- a. Remove the address b. Keep it there

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