- Inkscape Board of Directors

[brett@...41...: Upcoming changes to the travel policy]
by Bryce Harrington 13 Sep '17

13 Sep '17

FYI #2, this one does affect us but is good news: 1. More flexibility in selecting flights for time vs. lowest cost 2. Slightly higher limits for international flights 3. Bit more flexibility in approvals and reimbursement ----- Forwarded message from Brett Smith <brett@...41...> ----- Date: Tue, 12 Sep 2017 10:38:27 -0400 From: Brett Smith <brett@...41...> To: project-reps@...41... Subject: Upcoming changes to the travel policy Reply-To: policies-discuss@...41... Hi again everyone, Now for the good news. At their most recent meeting, Conservancy’s board approved the proposed changes to the travel policy that were recently submitted to policies-discuss. Let me give a quick recap of those changes so I can discuss next steps for PLCs. First, the new policy provides additional budget to book flights that save substantial time over the cheapest available fare. This was the most common request we heard, and definitely we recognize the value of saving people’s time. In order to keep the rules simple, the budget increases at specific time savings marks. You can see the new rules here <https://k.sfconservancy.org/policies/files/783dcdd92fc61f3f150e1c65782c0fe5…>. Second, the policy increases the cost of international flights that require preapproval, from $1,500 to $1,650. This change is just to keep pace with fares we’re seeing; the $1,500 limit has been in place since at least 2012, and of course fares have risen since then. This should reduce the number of flights that require preapproval. There are also a couple of changes that just provide additional flexibility in handling reimbursement requests. The new rules clarify that our 90-day limit on reimbursement requests starts from the last day of travel, not the day the expense was incurred. (This is how we’ve treated it since the 90-day rule was introduced, but now it’s official.) Expenses that require preapproval can be approved by any officer of Conservancy, not just the executive director. This should help us be more responsive to your requests. There are also non-rules changes, like updates to the currency rates we use (forced on us because the Bank of Canada stopped providing them) and Markdown formatting. For more background, see the messages to policies-discuss <https://lists.sfconservancy.org/pipermail/policies-discuss/2017-August/thre…> and the Git history <https://k.sfconservancy.org/policies/changelog?branch=2017-08-proposed-upda…>. Next steps: We would like to make these changes effective in a week, on 20 September. The reason for the gap is we want to give you time to discuss them internally. Because these changes potentially mean increased project expenses, we understand you might not be prepared to take those on. If you would like to follow the old policies, or other rules that are stricter than ours, you can always do that. Just let us know through your project alias, and we’ll handle your reimbursement requests accordingly. If we don’t hear from you, we’ll follow the new rules for any reimbursed expenses incurred on or after 20 September. I really hope you all like these changes; our goal in pushing them forward was really to try to address head-on a lot of the feedback I’ve heard about flight reimbursements and preapprovals while I’ve been helping with our bookkeeping, and I’m optimistic we’ve made good progress there. If you have any questions about the changes, feel free to ask us through your project alias, or on policies-discuss if it’s appropriate for public discussion. Best regards, -- Brett Smith ----- End forwarded message -----

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[brett@...41...: Rackspace OSS discount ends at the end of the year]
by Bryce Harrington 13 Sep '17

13 Sep '17

FYI. Although, this doesn't affect us. ----- Forwarded message from Brett Smith <brett@...41...> ----- Date: Tue, 12 Sep 2017 09:46:41 -0400 From: Brett Smith <brett@...41...> To: project-reps@...41... Subject: Rackspace OSS discount ends at the end of the year Reply-To: Brett Smith <brett@...41...> Hi everyone, I have good news and bad news for you today, so I’ll start with the bad news. Many of you are relying on Rackspace’s OSS discount to host servers for your project. Unfortunately, Rackspace just informed us yesterday that they’ll be ending the program at the end of the year. The entire business is shifting focus away from running their own cloud infrastructure, to providing support in the Big Three clouds, so as part of that they’re ending incentive programs structured around their cloud. Conservancy hosts our own servers through this program, and so we’re already reaching out to other cloud providers to see if they might be willing to offer something similar. We realize it would be ideal if we could find a similar replacement program that covers each of you separately, and we’ll be trying to do that first. If you have contacts at hosting providers that we should be talking to about providing such a service, please let us know; this is a big enough deal that we’re eager to talk to anybody who might help. If they’re sufficiently generous, we may consider recognizing them as an in-kind sponsor on our web site. If you’re affected by this, it would probably be prudent to start planning how you’ll migrate your servers off Rackspace to another provider. I realize that’s difficult to fully plan without knowing where you’re going, but at least it would be helpful to review your system configurations and make sure you understand what you need to migrate. You might also consider if there are ways you could consolidate or streamline your servers. Rackspace’s OSS discount program is /extremely/ generous; we might find a similar program that is merely /very/ generous. Alternatively, if you’re willing to pay Rackspace for hosting, you can do that too if you have the funds. Your Rackspace bills (which are usually zeroed about by the discount) are in our Subversion server along with the rest of your financial records, usually under |Expenses/Rackspace/|. If you need help with accessing that, just let me know. If you don’t currently have an OSS discount account with Rackspace, but you were thinking about getting one, I’m afraid that’s no longer available. If you want to talk with us about this change for any reason, it’s probably best to do so through your specific project alias. I’m following all those conversations and can follow up there. I’ll keep you updated about our progress in finding a replacement program. Best regards, -- Brett Smith ----- End forwarded message -----

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Inkscape Board Meeting (note earlier time!)
by Bryce Harrington 02 Sep '17

02 Sep '17

A 2-hour earlier time is scheduled for this month's board meeting[1]. Friday, Sep 1st, at 10am Pacific time in #inkscape-devel. As always, all members of the community are welcome to participate. http://wiki.inkscape.org/wiki/index.php/Board_Meetings Agenda: + GSoC 2017 wrap up + Sponsor acceptance/approval criteria + Board election status + Other business Bryce 1: The earlier time was discussed last meeting, so when we have development meetings after, we aren't keeping European folks up too late. https://inkscape.org/en/gallery/item/11250/

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Inkscape Board Meeting
by Bryce Harrington 03 Aug '17

03 Aug '17

== Board Meeting == The board will be having their monthly meeting this Friday, Aug 4th at the usual place and time - noon Pacific in #inkscape-devel. As always, all members of the community are welcome to participate. http://wiki.inkscape.org/wiki/index.php/Board_Meetings Agenda: + Board Election + Merchandise sales + GSoC 2017 + Meeting time - should/could we move it 1 hr earlier? + Other business Bryce

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bzr repo
by Alex Valavanis 24 Jul '17

24 Jul '17

Hi Ted, Just discussed at the Hackfest whether it would be a good idea to "close" the old Launchpad Bazaar repo with a final commit (as we did with the old SF SVN repo). i.e. bzr rm * bzr add README then just add a "we have moved" message. Are you happy to implement this? AV

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Paint is dead; long live Inkscape
by Alex Valavanis 24 Jul '17

24 Jul '17

Hi All, Would it be inappropriate to make some kind of Social Media push to try and catch some MS Paint users now that MS have marked it for destruction? http://www.bbc.co.uk/news/technology-40705466 I know Paint isn't a vector editor, but there might be some casual sketchers who'd be interested to know what their options are :) AV

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Board resignation
by Krzysztof Kosiński 16 Jul '17

16 Jul '17

Hello everyone, Recently I haven't been as active in the project as in the past, and this situation is likely to continue for some time. Given that an election is coming up anyway, I decided to step down from the board, in the spirit of the "step down responsibly" section of our Code of Conduct. Best regards, Krzysztof

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Board Composition
by Martin Owens 03 Jul '17

03 Jul '17

Hello Everyone, While at the Paris hackfest, Tav and mayself had a brief discussion about the board and if it's time to open up one of our spots. Jon Cruz has missed more votes and meetings than our charter allows. And while I'd love to see Jon continue in the inkscape project, for the board, we need to have enough people to make quorum on votes. With that I'd like to propose we schedule a vote for new board members. We can take our time I think, and we have some excellent contributors who'd make good candidates. Let me know what you think. Best Regards, Martin Owens

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Inkscape Board Meeting ~ Friday Jul 7th
by Bryce Harrington 03 Jul '17

03 Jul '17

== Board Meeting == This Friday July 7th will be the next monthly board meeting, at noon Pacific in #inkscape-devel as usual. All members of the community are welcome to participate. http://wiki.inkscape.org/wiki/index.php/Board_Meetings Agenda: + Paris 2017 Hackfest report + Merchandise sales status update + Other business Action items from last meeting are below. Bryce ----- Forwarded message from Bryce Harrington <bryce@...2...> ----- Date: Sun, 4 Jun 2017 00:01:01 -0700 From: Bryce Harrington <bryce@...2...> To: inkscape-board@...5... Cc: inkscape-devel@...5... Subject: [Inkscape-board] Board Meeting Minutes ~ 2017-05-03 Reply-To: inkscape-devel@...5... == Meeting Minutes for 2017-05-03 == I don't usually prepare meeting minutes, but there was a ton of discussion with a lot of follow ups and action items, so figure it could use some additional visibility. Summary of Action Items: + ACTION: Need to sharpen pencil on budget to see where we're at exactly. [bryce] + ACTION: Draft https://inkscape.org/en/support-us/hackfest-2017/ [Tavmjong] + ACTION: Make a news item for the hackfest fundraiser [Tavmjong, doctormon] + ACTION: Advertise hackfest fundraiser on twitter [Mc, Tavmjong] + ACTION: Advertise hackfest fundraiser on facebook [Tavmjong or designee] + ACTION: Advertise hackfest fundraiser on G+ [Tavmjong or designee] + ACTION: Advertise hackfest fundraiser on Instagram [Rob-Sterbal, Tavmjong] + ACTION: Investigate stickers & pricing for hackfest [jabiertxof] + ACTION: Decide GUADEC attendance [Alex] + ACTION: Propose donation "add-on" for Win10 store to inkscape-devel@ [Mc] + ACTION: Jot signed-mug raffle idea down on Fundraising_Ideas page [CRogers] + ACTION: Test the message patch from ML [tedg] + ACTION: Announce plan for gitlab migration [tedg] + ACTION: Discuss scripting ideas for bug migration [Mc, doctormon] + ACTION: Re-raise topic of bugtracker migration at a future time [Mc] + ACTION: Help Mc kickoff funded devel of a feature [bryce] + ACTION: Propose a batch t-shirt run (e.g. for hackfest) [tedg] + ACTION: Re-contact Mihaela to finish starting up Spreadshirt [doctormon, bryce] + ACTION: Experiment with first-call / last-call dates on board votes [bryce] + ACTION: Check on board member voting [bryce] Full log: https://inkscape.org/en/paste/11064/ === Paris Hackfest === * 5 devs + interest from a few others * Note that Conservancy has clarified travel reimbursement documentation + Process hasn't changed but it's explained better. + Hackfest travelers should doublecheck * Future hackfests may be short on cash + We have $8000 budgeted for hackfests currently + The 2017 hackfest allocates $13,000 expenses - Most people won't use their full allocation - Some people won't be able to attend - So actual expense should be far less than the allocation + ACTION: Need to sharpen pencil on budget to see where we're at exactly. [Bryce] * Should use this as opportunity to do fundraising for further hackfests + ACTION: Draft https://inkscape.org/en/support-us/hackfest-2017/ [Tavmjong] + ACTION: Make a news item for the hackfest fundraiser [Tavmjong, doctormon] + ACTION: Advertise hackfest fundraiser on twitter [Mc, Tavmjong] + ACTION: Advertise hackfest fundraiser on facebook [Tavmjong or designee] + ACTION: Advertise hackfest fundraiser on G+ [Tavmjong or designee] + ACTION: Advertise hackfest fundraiser on Instagram [Rob-Sterbal, Tavmjong] * Should we plan a community "open day" at the Hackfest? + Sticker give-aways to visitors of the event (if any) + Stacks to distribute to regular attendees to give out at other events + If it's done, designate a single day for visitors, to avoid distraction, and make sure to advertise the fact prominently + Purpose of hackfest is not community outreach, so perhaps should be left for a separate event. * The SFC-produced stickers might not get done in time for the hackfest, but the designs could be used for locally printed ones + Ryan Gorley recommends https://www.uprinting.com/vinyl-sticker-printing.html + Shoot for 20 per attendee, ~200 total + ACTION: Investigate stickers & pricing for hackfest [jabiertxof] * Virtual attendance (e.g. livestream, google hangouts, etc.) + If someone sets it up, post explanation on how to get set up === GUADEC - Gtk3 === * Coming up end of July in Manchester * Last year they said they could help us with Gtk3 stuff. * Would be worthwhile if Alex could go, pertaining Gtk3 + tghs (Mac gtk3) is in Leeds so can make it for attendance * ACTION: Decide GUADEC attendance [Alex] === Sticker Printing by Conservancy === * Stickers are designed from the about screen entrants. Artists were asked if they would be open to having their work printed on stickers. + https://inkscape.org/en/~doctormo/%E2%98%85stickers-2017-draw-freely + https://inkscape.org/en/~doctormo/%E2%98%85stickers-2017-landscape-inkscape * Designs were sent to SFC with a $100 budget (vote approved by board) + Waiting on Brett to get back to us on it === Funded Projects === * Various funded feature development ideas were floated during the meeting: + 1% zoom limit (chr[]) + hidpi support (Windows users want this particularly) + gtk3 migration may give a native-looking ui for mac os, and many people would pay for that * Various fundraising ideas were floated during the meeting: + Kickstarter fundraising based on feature sets that people ask for all the time has worked very well for Krita - krita succeeds well at advertizing becaue they work with awesome artists to promote them - They also deliver things that artists ask for as their primary goal. + Donation dummy "add-on" to Inkscape on the Windows store - ACTION: Propose donation "add-on" for Win10 store to inkscape-devel@ [Mc] + Raffle for an inkscape mug and/or t-shirt signed by hackfest devs - ACTION: Jot signed-mug raffle idea down on Fundraising_Ideas page [CRogers] + More ideas are being captured at: http://wiki.inkscape.org/wiki/index.php/Fundraising_Ideas === Gitlab Migration === * General desire is to get it achieved prior to the hackfest + The hackfest would be a good opportunity to f2f through the various followup work-items. + But should target getting it done a couple weeks prior, else major issues could be disruptive of the event. + So need to target getting it done in the next week or so. + Followup-workitems for post-migration: - Automating builds - Fix cmake bzr-isms - Update builds for windows - Update builds for mac - Fix jenkins - Rewriting inkscape.org to re-document git instead of bzr * Ted has done some dry runs. The 0.44 branches generate import errors, but everything else looks happy. + Ted wants ~24hr downtime to deal with migration issues, so need to disable commits for that interim. + ACTION: Test the message patch from ML [tedg] + ACTION: Announce plan for gitlab migration [tedg] * plan -- send notice to the list (today?), then 24hr later change ownership of inkscape.dev's branches or otherwise configure them so they can't be committed to, run the migration script, do any cleanup, and if all's well we reopen on gitlab 24 hr after that + Branches owned by individuals may need separate attention. People can continue hosting branches in LP for now, but we might revisit this later (esp. if/when we wish to close out the Inkscape LP project.) With gitlab, user branches are kept more separate (e.g. as forks) but we can import broadly and prune later. + Do the migration mid-week, as people seem to use W-E's for devel * Bug reporting will remain with Launchpad for now. + Launchpad's spam problem has been growing... + Existing bzr revno references from bug reports will continue to work, but going forward these will need to start referencing to git SHA's at gitlab. For now we won't have the easy shortcuts from bug reports to commits (or vice versa). + Non-trivial to import bugs to gitlab.com -- it doesn't permit setting the bug owners/commenters for one thing. - might be doable if we ran our own gitlab instance. - Maybe be acceptable of old bugs/comments are just left owned by inkscape.dev? + ACTION: Discuss scripting ideas for bug migration [Mc, DoctorMo] + ACTION: Re-raise topic of bugtracker migration at a future time [Mc] === Infrastructure backup/alternate hosting === * This effort is in early discussion/planning stage. Bryce and Martin have been working on it behind the scenes but now ready for some wider input and thinking. * Rationale for investigating alternatives: 1. Capacity has been a bit limited with OSUOSL; we've banged our head on this a few times now. 2. Responsiveness to IT requests has also been pretty slow. Two infrastructure moves have had to be scuttled/replanned due to this. 3. Outages occur periodically (generally due to #1 or #2 but sometimes unrelated). * Goal is having a primary host, with a second independent host we can bring up as cold failover in emergencies. + Geographically separated, e.g. Europe + Canada/US + Backup host would be kept simple - a mirror of the primary that can be manually switched on as needed. + Even if we stick with OSUOSL we still should have another host, just for best practices in case of failures. * Current hosting has been 100% sponsor supported. We have budget to pay for IT support but obviously would prefer sponsor support here. + We're not yet ready to start contacting or engaging, but close === Funded development project management system == * Bryce still plugging away at it * Manual funding of feature development also possibility + This would mainly involve recruiting and vetting developers to take on one of the already defined and funded projects + Also need to track devel progress and completion, and coordinate payment (via Conservancy) + Similar to GSoC but less teaching, and shorter durations + ACTION: Help Mc kickoff funded devel of a feature [Bryce] === Merchandise Sales === * Temporary-run batch T-Shirt sales + "Must pass this line, limited sale" + Could just use existing logo + Need to identify a good quality t-shirt supplier (Cotton Bureau?) https://cottonbureau.com/submit-a-design + ACTION: Propose a batch t-shirt run (e.g. for hackfest) [tedg] * Spreadshirt + On hold, no changes to report + Probably time to pick a kickoff date and run with what we have + ACTION: Re-contact Mihaela to finish starting up Spreadshirt [doctormon, bryce] * If anyone wants to take lead on setting up other merchandising options, contact bryce. We're pretty open to ideas, just need someone to make arrangements and set up the order/shop/etc. === GSoC === * Just started this week, first evaluation in a month * There will be an additional $500 per student for travel costs. + Does the board need to be involved in arranging or approving the expenditures? Probably, since it'll go through conservancy... + We'll wait until the issue comes up; board can do a quick enough vote on it. Contact bryce when you have specifics. === How's the Board Doing? === * More efficient voting + Need quicker turnaround + Not all board members are placing votes + ACTION: Experiment with first-call / last-call dates on board votes [bryce] + ACTION: Check on board member voting [bryce] * Automation of board work + Need tool to upload text files to the website's pastebin (I.e. to send IRC log snippets of board meetings, w/ metadata) === Other Business === None === Next Meeting === Same time & place, July 7th, 2017. ------------------------------------------------------------------------------ Check out the vibrant tech community on one of the world's most engaging tech sites, Slashdot.org! http://sdm.link/slashdot _______________________________________________ Inkscape-board mailing list Inkscape-board(a)lists.sourceforge.net https://lists.sourceforge.net/lists/listinfo/inkscape-board ----- End forwarded message -----

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paypal.me
by Jabier Arraiza 20 Jun '17

20 Jun '17

Hi all. HERE ARE A MOCUP:https://inkscape.org/es/~jabiertxof/%E2%98%85donnors

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