- Inkscape Board of Directors

[REFERENDUM] Additional travel sponsorship for Kiel Hackfest
by Bryce Harrington 04 Aug '18

04 Aug '18

Voting is needed on funding for additional sponsorship of attendees at the Kiel Hackfest planned for fall 2018. Proposal: --------- 1. Add Alex Valavanis as approved for travel sponsorship. - [ ] a. Reimburse travel for up to $2000. - [ ] b. Other: _______ - [ ] c. No, do not fund. 2. Add Khaled Hosny as approved for travel sponsorship. - [ ] a. Reimburse travel for up to $2000. - [ ] b. Other: _______ - [ ] c. No, do not fund. 3. Cover additional baggage fee for one additional bag for Chris Rogers to transport camera equipment for use in visual documentation of the Hackfest event. - [ ] a. Reimburse an additional 1 checked baggage fee. - [ ] b. Other: _______ - [ ] c. No, do not fund. Email addresses for the above individuals are available from Maren Hachmann <maren@...92...>. Votes: ------ | Board Member | 1. | 2. | 3. | | -------------------- |:--:|:--:|:--:| | Bryce Harrington | a. | a. | a. | | Josh Andler | | | | | Tavmjong Bah | | | | | Ted Gould | | | | | Martin Owens | | | | | Marc Jeanmougin | | | | | Chris Rogers | | | | Resolution: ----------- Background: ----------- As discussed in recent board meetings, we'd like to make this event more convenient for a wider diversity of people, particularly including newer members of our community and those who contribute to the project in areas other than coding. For past events we've used a ranked system that establishes caps based on length of involvement and quantification of contributions, which could potentially inhibit these two groups. Instead, it is proposed that we use a simpler flat cap of $2000. The Conservancy has asked to know the names and email addresses of approved attendees. Many people do not yet know for certain if they can attend or if so for how long, but the list shows people who have expressed that they *might* be able to attend. This vote will authorize travel reimbursement for the if they do choose to come. Some of these people are local, or will have travel paid for by other entities, or will only need to travel within Europe, so we expect that most attendees will require less than the $2000 cap. The venue can comfortably hold 12 people, so we are trying to ensure we have about that number of attendees. We may want to recruit alternates if people on the above list won't be able to come. Thus the list of people should be considered preliminary. Further details about the hackfest are available from http://wiki.inkscape.org/wiki/index.php/Hackfest2018_Kiel

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Board meeting Friday Jul 6th at 10am Pacific
by Bryce Harrington 13 Jul '18

13 Jul '18

Our monthly board meeting is scheduled for Friday, Jul 6th, at 10am Pacific in #inkscape-devel. All members are welcome. http://wiki.inkscape.org/wiki/index.php/Board_Meetings Agenda: ------- * Kiel Hackfest ** [[Hackfest2018 Kiel]] - Sun, 2018-09-09 until Thu, 2018-09-13 ** Board sponsored dinner * Future meetings/hackfests. ** [http://www.socallinuxexpo.org/scale/17x/ SCALE] - March 7th-10th, 2019 (Pasadena, California) ** [http://libregraphicsmeeting.org/2019/ LGM 2019] - May 30th-June 3rd (Saarbrucken, Germany) Proposed. (About two hours by train from Paris.) * Merchandise sales ** Spreadshirt ** Evaluate self-serve merchandise sales - spreadshirt, cafepress, Golden Ribbon, Think Penguin or similar [Mc] * Outreachy: Next round starts in August [https://www.outreachy.org/mentor/] * Action Items * Other Business Action Items from last meeting: ------------------------------- === Upcoming Events 2018-19: Kiel Hackfest; SCALE; LGM === ♢ ACTION: Brainstorm plans for 1.0beta / 1.0 commemorative merch [crogers, tedg] ♢ ACTION: Check into pre/post SCALE meeting options & AirBNB [tedg, scislac] ♢ ACTION: Arrange vote #2 on Kiel hackfest (funding arrangements) [bryce] ♢ ACTION: Arrange vote #1 on Kiel hackfest (official decision) [bryce] ♢ ACTION: ping jimmac about the symbolic icons for adding the theme to Inkscape [scislac] === Merchadise Sales === ♢ ACTION: Followup with crogers on spreadshirt progress [Mc] === Other Action Items === ♢ ACTION: Send prkos link to mailman ansible code [bryce] ♢ ACTION: Plan video for Inkscape 1.0 release [assignee needed] Transcripts of previous meetings: --------------------------------- http://alpha.inkscape.org/board/meetings/transcripts/ Bryce

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Re: [Inkscape-board] [RESOLVED] Kiel Hackfest 2018 Funding
by Bryce Harrington 01 Jul '18

01 Jul '18

Votes: ------ | Board Member | 1. | 2. | 3. | | -------------------- |:--:|:--:|:--:| | Bryce Harrington | a. | a. | a. | | Josh Andler | a. | a. | a. | | Tavmjong Bah | d. | a. | a. | | Ted Gould | a. | a. | a. | | Martin Owens | a. | a. | a. | | Marc Jeanmougin | a. | a. | a. | | Chris Rogers | a. | a. | a. | Resolution: ----------- Individuals listed below are authorized for Kiel travel reimbursement for $2000 each. This covers transportation, lodging, and food costs following the reimbursement rules specified by the Software Conservancy. The board will sponsor a dinner out for Hackfest attendees and their guests for up to € 450 total. Maren will ensure there are snacks and beverages, and procure other incidentals as needed for attendees. She will be reimbursed for up to a total of 300 €. Proposal: --------- 1. Travel Sponsorship to Kiel Germany. - [ ] a. Reimburse specific attendees listed below for up to a flat amount of $2000 per person. - [ ] b. Reimburse using the ranked system used for the previous hackfest in Boston. - [ ] c. Reimburse with open ended limits to extent permitted by Software Conservancy policy. - [ ] d. Other: _______ - [ ] e. No, do not fund. 2. Board-sponsored Dinner. The Inkscape Board will fund a dinner out for Hackfest attendees and their guests. An estimated 15 people averaging 30 € each gives a budget of € 450. - [ ] a. Yes, for estimated cost of up to € 450. - [ ] b. Recommend a change: ___________ - [ ] c. No, do not fund. 3. Refreshments. Maren will ensure there are snacks and beverages, and procure other incidentals as needed for attendees. An estimate of 12 attendees * 5 days * 5 € suggests a budget of 300 €. - [ ] a. Authorize reimbursement of up to 300 € to Maren Hachmann for snacks, beverages, and other incidentals relating to the event hosting. - [ ] b. Authorize a different amount: _______ - [ ] c. Do not authorize reimbursement for refreshments Potential Attendees: -------------------- - Tavmjong Bah - Maren Hachmann - Martin Owens - Thomas Holder - Christopher Rogers - Marc Jeanmougin - Jabier Arraiza - Mihaela Jurković - Max Gaukler - Krzysztof Kosiński - Patrick "Ede_123" Storz - Jürgen Weigert Email addresses for the above individuals are available from Maren Hachmann <maren@...92...>. Background: ----------- As discussed in recent board meetings, we'd like to make this event more convenient for a wider diversity of people, particularly including newer members of our community and those who contribute to the project in areas other than coding. For past events we've used a ranked system that establishes caps based on length of involvement and quantification of contributions, which could potentially inhibit these two groups. Instead, it is proposed that we use a simpler flat cap of $2000. The Conservancy has asked to know the names and email addresses of approved attendees. Many people do not yet know for certain if they can attend or if so for how long, but the list shows people who have expressed that they *might* be able to attend. This vote will authorize travel reimbursement for the if they do choose to come. Some of these people are local, or will have travel paid for by other entities, or will only need to travel within Europe, so we expect that most attendees will require less than the $2000 cap. The venue can comfortably hold 12 people, so we are trying to ensure we have about that number of attendees. We may want to recruit alternates if people on the above list won't be able to come. Thus the list of people should be considered preliminary. Further details about the hackfest are available from http://wiki.inkscape.org/wiki/index.php/Hackfest2018_Kiel Cc: Bcc: Subject: Reply-To: On Thu, Jun 14, 2018 at 02:19:57PM +0000, Bradley M. Kuhn via RT wrote: > Bryce, > > Thanks for sending this along: > Bryce Harrington via RT wrote at 07:47 (PDT) on Monday: > > Inkscape will hold a hackfest in Keil in fall of 2018. > > Could you please make sure to reply to this thread (i.e., to ticket #723) > when you have decided on funding for the event: > > > Funding details will be determined in a subsequent referendum. > > > Please include in that email names and email addresses of all people > approved for travel, and exactly how much is approved for each, and if there > are any additional restrictions on their travel beyond the usual Conservancy > travel policy. > > Please do this as soon as you can. That way, I can send out the travel > policy early to all the folks traveling so they have plenty of time to look > at it. > > Thanks! >

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[REFERENDUM] Kiel Hackfest Funding
by Bryce Harrington 27 Jun '18

27 Jun '18

Voting is needed on funding for sponsorship of attendees at the Kiel Hackfest planned for fall 2018. Proposal: --------- 1. Travel Sponsorship to Kiel Germany. - [ ] a. Reimburse specific attendees listed below for up to a flat amount of $2000 per person. - [ ] b. Reimburse using the ranked system used for the previous hackfest in Boston. - [ ] c. Reimburse with open ended limits to extent permitted by Software Conservancy policy. - [ ] d. Other: _______ - [ ] e. No, do not fund. 2. Board-sponsored Dinner. The Inkscape Board will fund a dinner out for Hackfest attendees and their guests. An estimated 15 people averaging 30 € each gives a budget of € 450. - [ ] a. Yes, for estimated cost of up to € 450. - [ ] b. Recommend a change: ___________ - [ ] c. No, do not fund. 3. Refreshments. Maren will ensure there are snacks and beverages, and procure other incidentals as needed for attendees. An estimate of 12 attendees * 5 days * 5 € suggests a budget of 300 €. - [ ] a. Authorize reimbursement of up to 300 € to Maren Hachmann for snacks, beverages, and other incidentals relating to the event hosting. - [ ] b. Authorize a different amount: _______ - [ ] c. Do not authorize reimbursement for refreshments Potential Attendees: -------------------- - Tavmjong Bah - Maren Hachmann - Martin Owens - Thomas Holder - Christopher Rogers - Marc Jeanmougin - Jabier Arraiza - Mihaela Jurković - Max Gaukler - Krzysztof Kosiński - Patrick "Ede_123" Storz - Jürgen Weigert Email addresses for the above individuals are available from Maren Hachmann <maren@...92...>. Votes: ------ | Board Member | 1. | 2. | 3. | | -------------------- |:--:|:--:|:--:| | Bryce Harrington | | | | | Josh Andler | | | | | Tavmjong Bah | | | | | Ted Gould | | | | | Martin Owens | | | | | Marc Jeanmougin | | | | | Chris Rogers | | | | Resolution: ----------- Background: ----------- As discussed in recent board meetings, we'd like to make this event more convenient for a wider diversity of people, particularly including newer members of our community and those who contribute to the project in areas other than coding. For past events we've used a ranked system that establishes caps based on length of involvement and quantification of contributions, which could potentially inhibit these two groups. Instead, it is proposed that we use a simpler flat cap of $2000. The Conservancy has asked to know the names and email addresses of approved attendees. Many people do not yet know for certain if they can attend or if so for how long, but the list shows people who have expressed that they *might* be able to attend. This vote will authorize travel reimbursement for the if they do choose to come. Some of these people are local, or will have travel paid for by other entities, or will only need to travel within Europe, so we expect that most attendees will require less than the $2000 cap. The venue can comfortably hold 12 people, so we are trying to ensure we have about that number of attendees. We may want to recruit alternates if people on the above list won't be able to come. Thus the list of people should be considered preliminary. Further details about the hackfest are available from http://wiki.inkscape.org/wiki/index.php/Hackfest2018_Kiel

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[REFERENDUM] Payment for mailman3 setup work
by Bryce Harrington 23 Jun '18

23 Jun '18

Your vote is needed to increase the pay by 50% for our mailman devops for the increased amount of work and time that has been put into it and professionalism to which the task has been undertaken. (see background) One Vote: 1. Increase the pay to Ian Denhardt (zenhack) from $850 to $1275, which is an increase of 50% or $425. [ ] a. Yes, increase Ian's pay for the work done. [ ] b. Do something else: ____________________________________ [ ] c. Keep the pay at the original $850 amount. Votes: | Board Member | 1. | | -------------------- |:--:| | Bryce Harrington | | | Josh Andler | | | Tavmjong Bah | | | Ted Gould | | | Martin Owens | | | Marc Jeanmougin | | | Chris Rogers | | Resolved: Background: When the work was originally quoted, the scope of the work was thought to be at a certain level. The work has turned out to have taken more time and more effort than intended, but this has produced a much more reusable/scalable ansible installation than a single-host fixed setup would have provided. While Ian has not requested this extra, I believe that since he is regretting his original quote we should offer a good faith improvement in terms to make sure that his good work has been properly recompensed. We are under no obligation to vote yes though. For reference the text of the original mailman3 resolution was: """ Your vote is needed to coordinate the Conservancy with sys-admins and rackspace to produce replacement mailing list infrastructure. This mailing list will provide us a mailman3 backend, mailman3 frontend, a forum that sits on top of the mailing list and migration from sourceforge. The goal is for us to strike out and make this system ourselves and then invite other projects to share the machine with their own mailing lists. 1. Ask the conservancy to provide a rackspace machine instance where mailman3 and it's front end can be run for our project AND other conservancy and Free Software projects. -- Approved 2. Pay for Ian Dearheart (zenhack) to work on the mailman3 setup, providing initial setup, configuration AND migration from sourceforge. The cost of which will be $850 and be provisioned with one month of support after the completion of the working mailman migration. -- Approved The inkscape project currently uses the sourceforge mailing list. We need to move. The mailman3 system not only provides a much better interface for us, but also provides us with usable forums. """ As an additional note, Conservancy runs their own mailman service and have offered to host our mailing lists on their HW. However, they are running an earlier version of mailman.

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[REFERENDUM] Kiel hackfest 2018
by Bryce Harrington 08 Jun '18

08 Jun '18

A majority vote of the current board members is required for the following matter. Shall Inkscape hold a hackfest in Kiel, Germany in fall of 2018? A detailed proposal for this event can be found at: http://wiki.inkscape.org/wiki/index.php/Hackfest2018_Kiel Funding decisions for this event will be conducted in a separate vote subsequently. Proposal: --------- Your vote is needed on the planned Inkscape Hackfest. - [ ] a. Yes, hold a hackfest in Kiel, Germany - [ ] b. No, skip holding this hackfest - [ ] c. Other recommendation: _____________________________________ Votes: ------ | Board Member | 1. | | -------------------- |:--:| | Bryce Harrington | | | Josh Andler | | | Tavmjong Bah | | | Ted Gould | | | Martin Owens | | | Marc Jeanmougin | | | Chris Rogers | | Resolution: ----------- Background: ----------- See http://wiki.inkscape.org/wiki/index.php/Hackfest2018_Kiel for the details of the event. We expect the cost to be on the order of what past events have run, in so probably in the range of $5k-$15k total, consisting almost entirely of travel and lodging costs, as venue and supplies costs are projected to be modest. For funding levels, we've discussed perhaps trying something different than we've done traditionally, in order to facilitate broader participation and to help motivate attendance by people newer to the project or more tangentially involved, so we can benefit from their perspectives and perhaps help tie them into the project more deeply. We want a bit more time to think and discuss these ideas, and to get a better feel for attendance levels, so will be holding off on voting approval for travel sponsorship arrangements to a second vote after this one to formally decide on holding the event in Kiel has passed.

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[tavmjong@...47...: Re: [REFERENDUM] Kiel hackfest 2018]
by Bryce Harrington 03 Jun '18

03 Jun '18

----- Forwarded message from Tavmjong Bah <tavmjong@...47...> ----- Date: Sat, 02 Jun 2018 22:42:43 +0200 From: Tavmjong Bah <tavmjong@...47...> To: Bryce Harrington <bryce@...2...>, inkscape-board@...5... Subject: Re: [Inkscape-board] [REFERENDUM] Kiel hackfest 2018 I vote a. Please forward this to the list if it doesn't appear. My emails still seem to be blocked. Tav On Sat, 2018-06-02 at 11:52 -0700, Bryce Harrington wrote: > A majority vote of the current board members is required for the > following matter. > > Shall Inkscape hold a hackfest in Kiel, Germany in fall of 2018? > > A detailed proposal for this event can be found at: > http://wiki.inkscape.org/wiki/index.php/Hackfest2018_Kiel > > Funding decisions for this event will be conducted in a separate vote > subsequently. > > > Proposal: > --------- > Your vote is needed on the planned Inkscape Hackfest. > > - [ ] a. Yes, hold a hackfest in Kiel, Germany > - [ ] b. No, skip holding this hackfest > - [ ] c. Other recommendation: > _____________________________________ > > Votes: > ------ > > > Board Member | 1. | > > -------------------- |:--:| > > Bryce Harrington | | > > Josh Andler | | > > Tavmjong Bah | | > > Ted Gould | | > > Martin Owens | | > > Marc Jeanmougin | | > > Chris Rogers | | > > Resolution: > ----------- > > Background: > ----------- > See http://wiki.inkscape.org/wiki/index.php/Hackfest2018_Kiel for the > details of the event. > > We expect the cost to be on the order of what past events have run, > in > so probably in the range of $5k-$15k total, consisting almost > entirely > of travel and lodging costs, as venue and supplies costs are > projected > to be modest. > > For funding levels, we've discussed perhaps trying something > different > than we've done traditionally, in order to facilitate broader > participation and to help motivate attendance by people newer to the > project or more tangentially involved, so we can benefit from their > perspectives and perhaps help tie them into the project more deeply. > We want a bit more time to think and discuss these ideas, and to get > a > better feel for attendance levels, so will be holding off on voting > approval for travel sponsorship arrangements to a second vote after > this > one to formally decide on holding the event in Kiel has passed. > ------------------------------------------------------------------- > ----------- > Check out the vibrant tech community on one of the world's most > engaging tech sites, Slashdot.org! http://sdm.link/slashdot > _______________________________________________ > Inkscape-board mailing list > Inkscape-board(a)lists.sourceforge.net > https://lists.sourceforge.net/lists/listinfo/inkscape-board ----- End forwarded message -----

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Board meeting Friday Jun 1st at 10am Pacific
by unknown＠example.com 01 Jun '18

01 Jun '18

Our monthly board meeting is scheduled for Friday, Jun 1st, at 10am Pacific in #inkscape-devel. All members are welcome. http://wiki.inkscape.org/wiki/index.php/Board_Meetings Agenda: ------- * Future meetings/hackfests. ** [[Hackfest2018 Kiel]] - Sun, 2018-09-09 until Thu, 2018-09-13 (Kiel, Germany) - Proposed ** [http://www.socallinuxexpo.org/scale/17x/ SCALE] - March 7th-10th, 2019 (Pasadena, California) ** [http://libregraphicsmeeting.org/2019/ LGM 2019] - May 30th-June 3rd (Saarbrucken, Germany) Proposed. (About two hours by train from Paris.) * Merchandise sales ** Spreadshirt ** Evaluate self-serve merchandise sales - spreadshirt, cafepress, Golden Ribbon, Think Penguin or similar [Mc] * Outreachy: Next round starts in August [https://www.outreachy.org/mentor/] * Action Items * Other Business Action Items from last meeting: ------------------------------- === Future meetings/hackfests === ♢ ACTION: Start thread on mailing list to organize next steps for event planning 2018/2019 [bryce] === Action Items === ♢ ACTION: Put together article on website about LGM event [Mc, doctormon] ♢ ACTION: Initial planning/contacts for Outreachy [bryce] === Other Business === ♢ ACTION: Follow up with prkos on requirements for inkscapeforum [bryce] Transcripts of previous meetings: --------------------------------- http://alpha.inkscape.org/board/meetings/transcripts/ Bryce

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Future meetings/hackfests
by Bryce Harrington 22 May '18

22 May '18

Summarizing the plans from the meeting today: ------------------------------------------------------------------------ Fall 2018 - Hackfest: Kiel, Germany (Maybe September?) Coordinator: Maren Spring 2019 - SCALE: Pasadena, California (March 7-10) Coordinator: Josh & Ted - LGM: Saarbrücken, Germany (May 30-June 3) Coordinator: Tav Fall 2019 - Hackfest: TBD Coordinator: TBD ------------------------------------------------------------------------ For the Kiel hackfest, we'll need a proposal and a board vote. Maren, can you set up some pages in wiki; you can use the past hackfests for reference. What should the dates be? When it's ready I'll send out the vote. Start also contacting people that might be interested in going. ------------------------------------------------------------------------ For SCALE, probably worth doing wiki pages, if we're going to try and stimulate attendance. Josh and Ted, can you set these up? If we have enough people, should we also do a mini-hackfest for a couple days before or after the event? ------------------------------------------------------------------------ For LGM Saarbrücken, guessing we can probably do the same as for this recent one. Tav, mind setting up wiki pages for it? Bryce

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Re: [Inkscape-board] Future meetings/hackfests
by Maren Hachmann 22 May '18

22 May '18

Am 20.05.2018 um 21:12 schrieb Tavmjong Bah: > On Sun, 2018-05-20 at 18:47 +0200, Maren Hachmann wrote: >> Hi Board members, >> >> sorry for the late reply! I've been waiting on confirmation of the >> possible dates from everyone involved in trying to get a piece of the >> available rooms (they are much in demand). >> >> We can use the small conference room in the Kieler Innovations- und >> Technologiezentrum ('Kitz') from (Saturday, Sept. 8th - ) Sunday, >> Sept. >> 9th to Thursday, Sept. 13th 2018 (R007 in this pdf: >> http://www.kilux.de/downloads/Raumuebersicht.pdf) >> >> Tav has kindly already created and prepared the Wiki pages for me to >> fill in - thank you! >> >> I've added lots of info to >> http://wiki.inkscape.org/wiki/index.php/Hackfest2018_Kiel >> >> If the suggested dates don't fit with the developers and community >> members, it's going to be possible to find other dates that fit >> better. >> >> I'll start contacting people who could be interested tomorrow. >> >> If any board members would like to and can join us in Kiel, please >> let >> me know (also about your preferences for a start date). As you're all >> reading this, Tav, CR, Mc, Martin, Bryce, Josh and Ted, you won't get >> an >> extra email :) > > This looks great to me. I should be able to come. That would be cool :) Btw. I've heard back from Christoph about the color meeting in Germany that I mentioned in a previous board meeting. It has been canceled, because they achieved some of their goals already via other routes, and because they've all already been working very hard on the color specs, and couldn't invest any more time into meeting in-person. I've asked him back if there would be someone from Scribus who would potentially like to join us in Kiel. Tav, is there any specific thing or couple of things you might like to work on during a potential hackfest in Kiel? (i.e. do you have suggestions for topics already, maybe?) Maren > Tav > > PS. My email will probably be rejected by the list as my internet > provider has been marked as a source of spam. > > >

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