- Inkscape Board of Directors

VOTE: Adjust FSA address
by Ted Gould 05 Mar '22

05 Mar '22

Background We voted to remove Bryce's address from our FSA and when we sent that to the SFC they responded that an address was required. Apparently the address is used as a means of last resort if they can not in any way contact the project. Upon discussion Marc has volunteered to use his university address for this address. It would mean that, if for what ever reason the project disappeared, the SFC would look towards Marc to transfer everything associated with the project. Proposal Replace the Bryce Harrington's address in the preamble of the FSA with the following address: Marc Jeanmougin Télécom Paris 19, place Marguerite Perey 91123 Palaiseau Cedex France Votes a. Replace Byrce's address with Marc's b. Keep Bryce's address c. Replace with something else: _______ Timeline Hoping to close this vote when everyone has voted or by Friday Feb. 18, which ever comes first.

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IDEA: Dates on votes
by Ted Gould 04 Mar '22

04 Mar '22

Howdy PLC, Personally I love the idea that anyone can propose a vote. But the issue comes in how that gets documented and closed. I've been trying to keep the archive of resolutions up-to-date. And I'm fine with that, but one thing that I haven't done is closed votes other folks have opened. I felt like that was overreach. As there is likely to be some discussion I have felt that it is possible the proposer would want to revoke and repropose based on that discussion and closing the vote was taking that option away. But, sometimes things get stuck. Our FSA says that votes should generally be a week unless otherwise noted. So I think that we could just have that, unless otherwise noted, we assume it is exactly a week and I'm happy to clean up and close the vote. Or we could just add something to our standard template that is the date of closing. Or we could do nothing. I don't know how we need to proceed on any decision there. But I wanted to bring up the issue and I wasn't sure if folks were aware of the assumptions I was working on. Ted

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Job Posting
by Martin Owens 04 Mar '22

04 Mar '22

Dear Leadership Committee, Following our successful vote to hire a project coordinator, I'm here to report the progress and the remaining process for this job posting. I spoke with Pono from the SFC to finalise the details and the process they would like. These include: * The creation of a private mailing list where applications can go. Marc has created jobs(a)lists.inkscape.org which is a list of the hiring panel, and pono and myself as observers. I think Marc is there too as list admin. * Creation of the complete job text here: https://inkscape.org/jobs/project-coordinator-2022/ which the SFC wanted us to host on our own website. Included modifications from the SFC are the sentence for "equal opportunity employer" and the final section in how to apply for the job. The schedule for the submission of applicants and review processes is in that final section. * The formation of three inkscape community members to vet applications. Tim, prkos and michele have volunteered and are added to the above list. ~ Process todo: Confirm pono is on the mailing list and is receiving emails. Give job posting to the Vector's team for publication, however they would like to do that. A news article, twitter, etc etc. I need two other PLC members to form the finalisation panel, to conduct video interviews once we have a short list. Each interview could be an hour long, and there should be three at least in the short list, so please be aware of the time commitment at the start of April. Best Regards, Martin Owens

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Vote: Hire Project Coordinator
by Martin Owens 20 Feb '22

20 Feb '22

Dear Inkscape Leadership Committee, Your attention is required for the following vote. Following our meetings with the SFC we have concluded the final job description and the hiring process details. A big thank you to everyone who has put so much time in this long process. - Background - The final documents are attached as a PDF. The first is our internal notes condensed for review. The second is the full process for hiring worked out with the SFC and the final part is the actual job description to be sent to the SFC for advertising. A small about of the budget has been set aside for any SFC administration costs. The job salary is $30-$45k while the budget is $50k for the full year. - Vote - a. Send the Job Description and confirm the budget of $50k for the full year contract. b. Do not hire a project coordinator This vote will be open until Friday Feburary 18th 2022. Please get your vote in before or on that date. Thanks everyone. Let's move the project forwards!

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PLC Meeting this week!
by Ted Gould 14 Jan '22

14 Jan '22

Howdy Inkscapers! We have a PLC meeting this Friday at Noon Texas time. You can figure out that time in your local timezone and get info on the agenda here: https://wiki.inkscape.org/wiki/Leadership_Committee_Status_Updates Everyone is invited! Hope to see you there! Ted

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VOTE: Release Video Budget
by Martin Owens 04 Jan '22

04 Jan '22

Dear Leadership Committee, You attention is required to vote on funding for the Inkscape 1.2 release video for 2022. As previously mentioned in our budget meeting, we have in our project a well respected video creator who makes videos for Gnome, the SFC and has made two previous Inkscape release videos and who needs funding for their work in the coming year. Background: We as a project benefit from having a good looking and timely release video and this funding will enable our contributor, Chris Rogers, to spend the needed time without overwork. Videos for reference: 1.1 https://www.youtube.com/watch?v=NlS0zKXsdvo 1.0 https://www.youtube.com/watch?v=f6UHXkND4Sc Gnome: https://www.youtube.com/watch?v=ae2D4aWTsXM GUADEC Talk: https://www.youtube.com/watch?v=I9e0cyrryRY Conflict of Interest: * Chris Rogers is a member of this committee and will not be able to vote on this measure as a matter of conflict of interest. Ballot: 1. Spend $2,500 on a release video for Inkscape 1.2 2. Do not spend any money on a release video 3. Something else... Thanks everyone. Best Regards, Martin Owens

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Hiring a project manager.
by tavmjong＠free.fr 22 Dec '21

22 Dec '21

Hi all, We had a good discussion about hiring a project administrator/manager at yesterday's PLC video meeting. A recording of the meeting can be found at: https://digimedia1.r2.enst.fr/playback/presentation/2.3/80b082be7c60e7a1fd9… We've prepared a document describing what we expect an administrator to do and are asking for community feedback. We'll also ask other OpenSource projects to review the document to give us feedback based on their experiences. That document can be found at: https://office.inkscape.org/nextcloud/index.php/apps/files/?dir=/&openfile=… The document should be editable so you can directly comment on it. Tav

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Budget December Meeting 2021
by Martin Owens 19 Dec '21

19 Dec '21

Dear PLC, Thank you to everyone who came to the budget meeting yesterday. It was quite a busy and intense discussion, even for this high level overview meeting. Big thanks to pono from the SFC for assisting and giving us some solid information. Attendees: Tav, Marc, Chris, Josh, Martin, René, Jabier, Ishaan, Pono Meeting Chair: Martin The video meeting is recorded here: https://digimedia1.r2.enst.fr/playback/presentation/2.3/80b082be7c60e7a1fd9… 1 hour 12 minutes We've set a budget of between $80k and $175k for 2022. We expect to spend at least $80k and the feeling was that it's time for us to stop growing our hoard of money and start spending it. The project has many needs, which we currently ask volunteers to do. But many of these tasks are things we need and shouldn't depend on waiting for volunteers, so the basic principle was put forward that "if the project is asking for the work to be done, then the project should be paying for it." This was used a guideline to find items we should be budgeting for. Attached you will find the earmarks that we created for each section of the budget. There are some notes: 1. The release manager stipend isn't currently needed, Marc's employer is kindly covering this expense and it's noted here in case we need to have this item in consideration for future budgets. 2. We have one Outreachy internship unused from last cycle, this coming year we will likely only need at most one more. This earmark should cover that. 3. We lack a documentation lead, or any contributor able to step up and look after documentation. If there's anyone you can remember from the past who'd be interested in getting involved, we've earmarked a small budget to help with costs for that area should we need it. Each of the items require another meeting to discuss their details further. This is especially true of the two big ticket items for the admin and the developer budget. Please do come to these meetings, which will be help via video again and recorded for transparency. Dates are attached. Again, a big thank you to everyone. Taking our budgeting responsibilities seriously has been a high priority for us in the leadership committee and it's great to finally feel like we are starting to see the wheels move. Best Regards, Martin Owens

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Inkscape PLC Meeting
by Ted Gould 10 Dec '21

10 Dec '21

Howdy folks, I forgot to send out a reminder, hopefully folks have it on their calendar, but it is the first Friday. I've updated the Wiki to show that. https://wiki.inkscape.org/wiki/Leadership_Committee_Status_Updates Everyone is invited to come. Ted

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RFC: Budget for 2022
by Ted Gould 07 Dec '21

07 Dec '21

Howdy folks, So I think we should really have a budget, even if we don't follow it 100%, just a good practice and idea. We basically stopped doing it in 2018. My idea is to put something very high level and simple together, nothing exciting mostly just our regular stuff (for instance we can still vote for one-off things here an there, etc.). But I do want us to feel like we have a plan and instead of financial reports just being numbers be related to something. My goal is to have something we can vote on by the end of the calendar year. If you've got ideas, please reply to this thread or ping me on chat sometime. Ted

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