- Inkscape Board of Directors

Minutes for PLC Meeting September 2021
by Martin Owens 13 Sep '21

13 Sep '21

Inkscape Leadership Committee Meeting (9th September 2021) Thanks everyone for comming to this month's meeting, you can find the video recording here: https://digimedia1.r2.enst.fr/playback/presentation/2.3/80b082be7c60e7a1fd9… Next meeting: https://inkscape.org/cals/event/30/ October 14th 2021 Below are the notes and tasks that we have decided or are deliberating. To keep things organised, if you'd like to reply to this message, please remove the item that you're not talking about from the reply text and change the subject line. Item 1: Contributor Tshirt [00:01:30] ------------------------------------- Notes: * These are shirts offered to all 2021 contributors * They will NOT be made for sale in spreadshirt or anywhere else * The design will focus on 2021 and not the release (1.1 or 1.2) Tasks / Planning: 1. Chris Rogers will design the shirts [current task] 2. Martin Owens will contact active contributors with the design and collect who wants one and their shape/sizes and shipping details. 3. Ryan Gorley will take the counts and basic shipping information (countries) and make a cost estimate. 4. Martin Owens will bring the price estimate back to the leadership committee for a vote. 5. If successfully funded, Ryan will submit the orders to the supplier who will ship directly to contributors. Item 2: Mechanisms for Membership [00:18:02] -------------------------------------------- Policy discussion: * Peer Aproval, major consensus for this over multiple meetings. * Number of peers required, 3, 1 inviter and 2 other peers to aprove. * Invite only, apply via asking in chat/mailing list * No limits on number of people we can approve. * One-time approval, can not be revoked. * Cascade protection: Grace period before peer approval of 3 months * No grace period for any other privilages. * Removal via the PLC; Majority vote. Technical Implmentation/Tasks 1. Martin Owens will submit this discusson to the leadership committee for sanity checking [current task] 2. After two weeks for discussion, baring any major problems the website will be modified in the following ways: a. Add Invitation-Peer Aproval model to teams b. Add optional grace period field for peer-aproval calculation c. Add file based logging of all activity, (add, removal, anything) d. Add git repository backend to push logs to gitlab for verification. 3. The website functionality will be deployed to test.inkscape.org for review to make sure it's correct. 4. The functionality and policy package will be brought before the PLC for a vote to adopt the system and policies (maybe two seperate votes) 5. If approved, The system will be deployed to inkscape.org and gitlab.com and membership will be open to peers. Thanks to everyone who's taken part in this discussion. It's been a long one, but I'm excited to move this forwards and get our membership model fighting fit. Best Regards, Martin Owens Inkscape Leadership Committee

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Allocate budget to the Outreachy program for Winter 2021
by Martin Owens 09 Sep '21

09 Sep '21

Dear PLC, As discussed, we have finished the outreachy project for this summer and are now only one week (10th September) from needing to commit for Winter 2021. We have lined up co-mentors Kavya and Adam Belis who are going to be handling lining up projects. So this cycle is likely to focus on design, docs or a less technical project. Please vote as soon as possible so we can submit by the deadline. [a] Allocate 6500$ of our budget to apply to the Outreachy program for Winter 2021 [b] Do not allocate those funds | Board Member | 1. | | -------------------- |:--:| | Josh Andler | | | Tavmjong Bah | | | Ted Gould | | | Martin Owens | | | Marc Jeanmougin | | | Chris Rogers | | Best Regards, Martin Owens

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Meeting Tomorrow: September 9th (17UTC)
by Martin Owens 08 Sep '21

08 Sep '21

Dear All, Tomorrow¹ is our video meeting² This month's agenda * Chris would like to talk about a vote to make t-shirts for our 2021 contributors. * New Community Membership mechanisms, cont. from last month Our meeting will focus on the actions needed to push these topics forward, so please bring ideas and also overalls because we got some administrative work to do! Thanks everyone! Best Regards, Martin Owens ¹ Calendar: https://inkscape.org/cals/event/30/ ² Video Link: https://digimedia1.r2.enst.fr/b/ink-exm-ate

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VOTE: Farewell Gift for Bryce Harrington
by Ted Gould 04 Sep '21

04 Sep '21

Background Bryce Harrington is a co-founder of Inkscape who recently decided to step down from the board and limit his involvement in Inkscape. He contributed invaluable service to the Inkscape project over the time he was involved. In this vein the project would like to get him a token to say "Thank you" for his contributions. Ryan Gorley has volunteered to find a gift and get it to Bryce. Resolution Authorize a budget to Ryan Gorley to acquire an appropriate gift for Bryce Harrington. a. Authorize a budget of $600 b. Authorize a budget of $250 c. No budget d. Other (write in)

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Inkscape PLC Meeting this week
by Ted Gould 04 Sep '21

04 Sep '21

Howdy Folks, We have our monthly PLC meeting to go over items and get updates. I'll be this Friday at Noon Texas time, find the time in your locale here: https://www.timeanddate.com/worldclock/fixedtime.html?iso=20210903T10&p1=202 Agenda items (mostly standing): https://wiki.inkscape.org/wiki/Leadership_Committee_Status_Updates#Working_… Everyone is invited to participate. Ted

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Vote2: Update Fiscal Sponsorship Agreement (FSA) with SFC
by Martin Owens 29 Aug '21

29 Aug '21

= Background = The first goal of the membership project is to change our Fiscal Sponsorship Agreement so that it points at a file that's easier to change than the existing AUTHORS file. The first vote to change to using a fixed website url was rejected by vote of the leadership comittee with no overall conesnsus, so this follow up vote is to attempt a change without the specific url. There are two main options that came from the previous vote, one is to publish the list on the website and the second is to not specify any particular place. = Current FSA Language = https://inkscape.org/en/gallery/item/9584/2015-09-12-Inkscape-FSA-2015-05.p… ``` Committee members (“Members”) shall be elected by the contributors to the Inkscape community, which is comprised solely of individuals listed in the Project’s AUTHORS file (“Inkscape Community”). ``` = Proposed New Language = ``` Committee members (“Members”) shall be elected by the contributors to the Inkscape community. The project shall keep a list of the contributors permitted to participate in that election process [two options available, see below]. ``` = Options = a. Change the FSA to use "... publicly available on its website" b. Change the FSA to say "... posted publicly" c. Do not change the FSA at this time. = Next Steps = On the advice of Karen, after this vote we will send the result and the new language to the SFC and they will help us with the next parts of the process to update the agreement. Thanks everyone! Best Regards, Martin Owens

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Vote: Update Fiscal Sponsorship Agreement (FSA) with SFC
by Martin Owens 26 Aug '21

26 Aug '21

Dear All, # Background This vote is a result of the leadership committee meeting on August 12th. The full video and chat recording of the meeting can be found at https://digimedia1.r2.enst.fr/b/ink-exm-ate for full context. Big thanks to Karen from the SFC for attending the meeting and giving us such good advice. The first goal of the membership project is to change our Fiscal Sponsorship Agreement so that it points at a file that's easier to change than the existing AUTHORS file. This is best done by using a fixed url which can then be populated by any list of people which we decide should count as members. To start this process, I have copied the existing AUTHORS file to the url https://inkscape.org/*membership/list.txt to keep this vote focused, any discussion of new mechanisms, or adding non-developers should be kept out of this email chain. But please come to the chat room and lets talk about it more. # Current FSA Language https://inkscape.org/en/gallery/item/9584/2015-09-12-Inkscape-FSA-2015-05.p… ``` Committee members (“Members”) shall be elected by the contributors to the Inkscape community, which is comprised solely of individuals listed in the Project’s AUTHORS file (“Inkscape Community”). ``` # Proposed New Language ``` Committee members (“Members”) shall be elected by the contributors to the Inkscape community, which is comprised solely of individuals listed in the Project’s membership list located at https://inkscape.org/*membership/list.txt (“Inkscape Community”). ``` # Options * [ ] Change the FSA to use the new membership list * [ ] Do not change the FSA to point to the new list * [ ] Do something else (different language etc) # Next Steps On the advice of Karen, after this vote we will send the result and the new language to the SFC and they will help us with the next parts of the process to update the agreement. Thanks everyone! Best Regards, Martin Owens

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Meeting Today
by doctormo＠gmail.com 12 Aug '21

12 Aug '21

Dear all, Our Leadership Committee meeting is today¹ and it would be great to have you attend. Each meeting will be recorded so people who can not come will be able to watch the discussion later. This meeting's focus is going to be on making sure we can include more people in the definition of "The Inkscape Community" for the purpose of voting. I've put together this agenda: 1. Moving the canonical membership list to the website 2. Requesting from the SFC a change in agreement to define this new list as the list of voting members. 3. The remaining time we can talk about the mechanisms by which people get added to the list (see continuation of previous discussions). I expect the second item will produce a vote which will be sent to the mailing list. But we'll see how the discussion goes. Thanks everyone! Best Regards, Martin Owens Inkscape Leadership Committee ¹ https://inkscape.org/cals/event/30/

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PLC Meeting this Thursday
by Martin Owens 09 Aug '21

09 Aug '21

Dear all, A remember that this Thursday we have a big blue button meeting. This month I'd like to have us decide on the membership problem. The question is: "How should we ask the SFC to change our agreement, to include all inkscape contributors" the goal for the meeting will be to put together the vote email which hopefully will be sent at the end of the meeting. Times and links: https://inkscape.org/cals/event/30/ Please do come if you'd like to be involved in the discussion of inkscape membership. Best Regards, Martin Owens

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Status Meeting Today
by Ted Gould 06 Aug '21

06 Aug '21

Hello Folks, Sorry, I just realized there's supposed to be a meeting today. I took a hastely planned family trip out of town before school starts (next Wed) and didn't notice it on the calendar. I'm happy if someone else runs the meeting, or I'm also happy to run it next week. I won't be able to make it. Sorry again for not emailing folks about this earlier. Ted

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