- Inkscape Board of Directors

[accounting: $200 sent to OSU (was Re: [Re: OSUOSL contribution])]
by Bryce Harrington 14 Feb '15

14 Feb '15

----- Forwarded message from "Bradley M. Kuhn" <accounting@...41...> ----- Date: Fri, 13 Feb 2015 19:08:19 -0500 From: "Bradley M. Kuhn" <accounting@...41...> To: inkscape@...41... Subject: $200 sent to OSU (was Re: [bryce@...2...: Re: [Inkscape-board] OSUOSL contribution]) > On Mon, Jan 05, 2015 at 06:08:17PM -0800, Bryce Harrington wrote: >> Tony/Karen/Bradley, please cut a check in the amount of $200 from >> Inkscape to "OSU Foundation", and send to: Bryce Harrington wrote on 19 January: > Could someone let me know when this check has been sent, so we can > mention it on our website? I apologize for not replying to this email sooner. The check was sent during the week of 2015-02-02. -- Bradley M. Kuhn President & Distinguished Technologist of Software Freedom Conservancy |------> & also, de-facto Bookkeeper since we can't afford to hire one. Pls donate so we can increase staff: https://sfconservancy.org/supporter/ ----- End forwarded message -----

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Inkscape board resignation
by MenTaLguY 13 Feb '15

13 Feb '15

I'm stepping down from the Inkscape board, effective immediately. I haven't had a lot of time or energy to invest in Inkscape development or board activities for the past few years, and I think it's time I let someone else have a go. -mental (Tim)

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Re: [Inkscape-board] draft Inkscape FSA
by Bryce Harrington 12 Feb '15

12 Feb '15

On Wed, Feb 11, 2015 at 07:07:45PM -0500, Tony Sebro wrote: > On 02/11/2015 06:57 PM, Bryce Harrington wrote: > > On Wed, Feb 11, 2015 at 05:31:08PM -0500, Tony Sebro wrote: > >> Inkscape's PLC is already bound by Conservancy's conflict of interest > >> policy [1]. > > Fwiw, this is the first I've seen of that. > Hmm. I'm fairly certain we sent the policy around to the > project-reps@...41... address. If we didn't, I apologize. > Either way, we need to do a better job of making sure that projects are > aware of our organization's policy. I don't recall receiving anything to or from a 'project-reps@...41...' address. Perhaps I got excluded? http://lists.sfconservancy.org shows no such list name. > >> The goal here is to prevent a corporation from taking > >> control over the project by hiring PLC members and/or otherwise > >> dominating the PLC, so that they could exploit Conservancy's nonprofit > >> structure to handle activities that really should fall under their > >> for-profit structure. It's not my intent to make this section onerous; > >> we can discuss ways to make it fit Inkscape's community standards. > > For much of the life of the project, Ted, Tim, and I all worked for > > Canonical, and served on the board as the project founders. Canonical > > could have cared less about Inkscape and had zero influence on board > > matters. > > > > Presently Jon and I both work for Samsung, having both just recently > > joined there. Samsung cares even less about Inkscape than Canonical > > did. Yet if this provision goes into effect, one or the other of us > > will have to step down. > > > Understood. For what it's worth, I've never received anyone complain or > insinuate that Inkscape is controlled or influenced by any one > corporation. Still: if an issue were to come up in the future, the > Inkscape Committee may benefit from avoiding even the optics of influence. > > What if we moved from "more than one member employed" to "more than 1/3" > or "more than 40%"? Would that give the Committee enough wiggle room > going forward? Probably should speak in fractions of sevenths, otherwise rounding is ambiguous. A hard limit of 3/7th would avoid majority control by any one employer while being flexible with membership. Bryce

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Code of Conduct Vote
by Martin Owens 12 Feb '15

12 Feb '15

Dear Board, The website's code of conduct text needs redrafting and formally voting on. It should be a document reflecting the social norms we have and that these would be in force on the website with moderation and art submissions. This is what we have so far, it's a bit of a fragment paste bin at the moment: https://inkscape.org/en/community/coc/ We could do with the help from a friendly inkscape docs contributor to draft it into something usable as well as the inkscape board to ratify it with a vote. Thanks for all your help. Best Regards, Martin Owens

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Pre-approving projects for funding
by Bryce Harrington 11 Feb '15

11 Feb '15

One of the capabilities the new funded development policy[0] gives us is the ability to specify some projects as immediately fundable, without needing to wait the proscribed 6 months. I would like to propose we select a few projects to pre-approve, in order to prime the pump, and to serve for testing out the process. When we started this whole effort, KK suggested a number of good projects. These perhaps need a bit more elaboration but give something to select from. Would you guys please look through this list for 2-3 projects you think would make good initial fundable projects? Nominate ones that are well-contained and straightforward - things that would make appropriate GSoC projects for example. Please feel free to expound on the project definitions. http://wiki.inkscape.org/wiki/index.php/Projects I'll collect everyone's nominations into a list, and we'll vote on them. Projects that get >50% vote will be made pre-approved. Bryce 0: See "Section 6: Process Exceptions" http://inkscape.org/en/contribute/funded-devel/

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[REFERENDUM] Produce materials for SCALE 13x
by Jon A. Cruz 10 Feb '15

10 Feb '15

A majority vote of the current board members is required for this matter. Proposal: Reimburse the cost of producing: * Up to $200 for a one-time expense to create an Inkscape stand-up banner for shows and conferences * Up to $80 for hand-out materials including mini-stickers and mini-cards with hackfest fundraising info. * Total limit of $250 for the one-time and hand-out expenses combined. Jon A. Cruz will coordinate acquisition of items and setup for the Inkscape booth at SCALE 13x. [ ] a. Yes, approve this funding proposal. [ ] b. I might vote yes for a more limited proposal [ ] c. No, do not provide funding for conference materials Background: Inkscape has participated in SCALE conferences for several years now. The exhibit floor reaches a wide audience including businessmen from various industries, students and educators, other open source projects and the general population. Some years back we used a generic Libre Graphics banner that had been provided by Andy Fitzsimon. It has gotten worn out over the years, but also was never Inkscape-specific. Currently as one project member noted "Our barren booth at SCALE is kind of an embarrassment... we're a graphics app and we have the stock generic "banner" they provide us with." A non-retracting two-sided floor banner should be about $170 plus tax and shipping. This item should last several years, and can be shipped as needed to different conferences. The mini-card portion of the hand-out materials runs about $20 plus shipping and handling. It has been noted that them bringing in just a few small donations (perhaps 3-4) could more than make up for their expense. But at the least they can help raise awareness of Inkscape and appreciation for it in the general population. -- Jon A. Cruz jon@...9...

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[RFC] Election procedure
by Bryce Harrington 10 Feb '15

10 Feb '15

Hi all, As per our current FSA, when a board member resigns, we hold a public election to replace them. In preparation for this, I've drafted the following election procedure. Please review and contribute your suggestions for improvement. Copyedits welcomed too! I'll post a final copy for voting on when it's ready. I've adapted this from some of the earlier elections we've had, formalizing things a bit here and there. I've also taken ideas from X.org's election process where they appeared to have better mechanics. In particular, I've dispensed with our nomination/seconds system (which is awkward and inevitably leads to a mess of declines) and just ask that candidates indicate interest by registering. Also of note, I'm specifying STV as the voting method; it's basically the multiple-person form of IRV. I assume this is going to be fine with everyone, but please do raise any concerns. Martin Owens says Django has modules for STV (and IRV) voting, so we can consider doing the voting through the website rather than on the mailing list. This might be easier to manage, as well as give a little more privacy. I'd particularly like to hear thoughts on this. Bryce ------------------------------------------------------------------------ Inkscape is holding elections for ${NUM_SEATS} new Board Members. ${Introduction_Text} Typically the board votes on things such as project fund expenditures (travel, conferences, marketing materials for events, etc), trademark related issue, other legal issues that arise, etc. The board does not have responsibility currently for technical decisions for the project, and does not handle social/community issues where there are no financial or legal aspects to the problem. Board membership requires a commitment of time: At a minimum you will be expected to participate in votes on the mailing list, which typically occur with a frequency of about 0 to 3 per month. You are required to be on the board mailing list, which has a volume of about 30-50 emails per month; you're not required to participate in the discussions, but it is very strongly encouraged. We also solicit volunteers from the board to serve as as event managers, team leaders, fundraising coordinators, etc. - Again, not a requirement, but we value board members who can shoulder such duties for the project. As specified in Section 6 or our charter we maintain a committee of seven project members. Section 6 reads as follows: "6. Representation of the Project in the Conservancy. The Developers, each a signatory hereto, shall represent the Project in its official communication with the Conservancy. There shall be seven Developers (together, the "Committee"), elected by the community members of the Project listed in the Project's AUTHORS file (the "Community Members"). Each Developer shall continue to serve until he or she resigns from the position. The Developers may be removed from the position at any time by a majority vote of the Community Members. Upon the resignation or removal of a Developer, the Community Members shall elect a replacement Developer to serve on the Committee. The Committee will elect a single individual to communicate with the Conservancy (the "Representative") and shall notify the Conservancy promptly following the election of a new Representative. The Representative will have the authority to instruct the Conservancy on the Project's behalf on all matters. This section may be modified by a vote of at least 3/4 of the Community Members, with the consent of the Conservancy, such consent not to be unreasonably withheld." Election Schedule ================= * Kickoff Announcement: ${date} + Post to inkscape-announce@ + Publish news item to website * Candidacy period Start: ${date} * Candidacy period End: ${date + 1 week} (Midnight Pacific time) * Publication of Candidates & start of Candidate Q&A: ${date + 1 week} * Election Start: ${date + 1 week} * Election End: ${date + 1 week + 2 weeks} (Midnight Pacific time) * Results Posted: ${date + 1 week + 2 weeks + 2 days} Membership ========== Inkscape developers listed in the AUTHORS file as of ${AUTHORS_DATE} are considered Official Members for purposes of this election, as per our Fiscale Sponsorship Agreement with the Software Freedom Conservancy. Only Official Members may run for the board positions, and only Official Members may vote for them. Board Election ============== The following Board Members have resigned from their positions and need to be filled by new members: TBD TBD The election process starts with a Candidacy Period during which any Official Member may indicate interest in running for the positions. To register, please email ${ELECTIONS_ADDRESS}, giving your - Legal name - Current professional affiliation - Statement of contribution to Inkscape or related technologies - A personal statement At the end of the Candidacy Period, the applicants will be reviewed to verify eligibility. The list of candidates will then by published, and the community will have a chance to ask questions on the development discussion list, inkscape-devel@...103... Finally, the election will be held using the Single Transferrable Vote (STV) voting system[1]. This is similar in mechanism to the Instant Runoff Vote (IRV) system we've used in the past[2], but for multi-seat results rather than the single-winner result of IRV. From a voter's perspective it's the same voting procedure: Rank candidates in order of choice with #1 being first choice, and so on. References ========== 1: http://en.wikipedia.org/wiki/Single_transferable_vote 2: Past elections: 2006 Election + http://inkscape.13.x6.nabble.com/Election-process-for-Inkscape-Board-tt2805… 2008 Election + http://t48889.graphics-inkscape-development.graphictalk.us/opening-inkscape… 2012 Election + http://inkscape.13.x6.nabble.com/Inkscape-Board-Election-voting-time-tt4965… + http://inkscape.13.x6.nabble.com/Inkscape-Board-Committee-Nominations-tc496…

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Materials for SCALE 13x
by Jon A. Cruz 09 Feb '15

09 Feb '15

Hi guys, SCALE 13x is coming up on Feb 19th, and Inkscape has a booth again. I was wondering if we might want to get some materials together for that and/or other shows. A few years back we had a vertical banner for LGM that we used, but it is not holding up any more (I think Andy got it in a print shop in China for under $1) and was not Inkscape specific. If we want to get a new one they seem to be in the $150-$280 range. Smaller banners or signs could come in for less. We could also do something for giveaway/schwag, such as small stickers or cards from moo.com. Those are $20 for 90 stickers and $20 for 100 mini cards. http://us.moo.com/products/stickerbooks.html http://us.moo.com/products/minicards.html Minicards could have room for our logo and a QR code to the website. Do either of these sound like a good idea? We're getting a bit shorter on time so I can understand if we might want to hold off on the banner. -- Jon A. Cruz jon@...9...

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Proposed FY2015 Budget
by Bryce Harrington 08 Feb '15

08 Feb '15

For the past four years our annual donation income has been steady at about $7,000. We have $31,000 saved from past years. I'd like to propose we budget $10,000 for expenses in FY2015. For the $10,000 I'd further like to propose the following breakdown for categorization: Item Budget ------------- ------ SVG Working Group $2,500 LGM 2015 2,500 Hackfest 2015 2,500 SCALE 250 Other events 500 Funded Development 750 Developer Education 1,000 ------ ------ Total $10,000 The one caveat being that targeted fundraising can increase the available amounts. For instance since $409 are raised specifically for the Hackfest, the actual amount spent could be $2,909. Before we vote on this, any questions or thoughts to consider? Bryce

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GSoC 2015
by Tavmjong Bah 06 Feb '15

06 Feb '15

While I am thinking about it, the GSoC deadline for organization applications is February 20th. Tav

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